Meeting:Board meeting 2010-09-03

Board Meeting 03 Sep 2010

Roll Call

• Present: Chris Tyler, Jared Smith, Máirín Duffy, Jon Stanley, Matt Domsch, Colin Walters, Tom 'spot' Callaway, Stephen 'Smooge' Smoogen
• Regrets: Rex Dieter
• MIA: Chris Aillon
• Assigned meeting secretary: Máirín Duffy

Agenda

• Updates
• Top Tickets
• Other Board Business

Updates

• F14 progressing towards Beta
  • Still lots of blockers on the blocker list, unfortunately
    • systemd go/no-go decision at some point? (Yes, when is up to FESCo)
    • Jared start convos about the feature process
      • does there need to be something more formal than the wiki page
      • want to ensure features will interact well with other features too
      • FESCo with primary responsibility of figuring this out - want to have joint meeting with FESCo deciding on these things
  • Please try to get people involved in Test Days
    • Help get the word out on the systemd test day - Test_Day:2010-09-09_Systemd
• New Meeting Time?
  • Friday PM meetings are tough b/c easy to forget things over weekend
  • only got 8 responses to whenisgood.net, 4 times everyone can make so far (All Eastern Time):
    • Add here if you're OK with any - walters spot mizmo
    • 2 pm on Monday - jsmith jstanley ctyler mdomsch
    • 4 pm on Monday - jstanley jsmith
    • 2 pm on Wednesday - Matt ctyler
    • 4 pm on Wednesday - jstanley jsmith
  • Monday general a good time for meetings - start week on the right foot, but also sometimes can get cancelled from holidays
  • 1 hour long, but block of 1.5 hours just-in-case (follow-up convos, etc)
  • So far favorite time seems to be 2 pm on Monday
    • won't meet next Monday
    • IRC meeting next week (10 Sep)
    • pick up with Monday schedule on (13 Sep)
    • #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
• Is the Board working as it should?
  • Email from Sankarshan http://lists.fedoraproject.org/pipermail/advisory-board/2010-September/009193.html
  • Matt:
    • has not had as much time as he's wanted to devote to board stuffs
    • some items should have fast turnaround times - e.g., fedoracommunity.org domains - but we're been lagging on these
  • Jon:
    • can we have a way to fast-track these small items? they only should take a day or two
  • Jared:
    • should just take care of it on the mailing list right?
    • a lot of this stuff could be done on the list
    • haven't seen as many posts from board members on the advisory-board list
    • try to communicate more on the board list if you haven't been
    • shouldn't have to wait for next phone meeting to take care of small things like trademark agreements & community domains
  • Colin:
    • review after commit? can they just put up a site and notify us, within a week after the site is up, they can get approval to continue?
  • Jared:
    • should definitely have website up & running before we do the approval
    • maybe we assign a temp domain, temp39.fedoracommunity.org until we approve it formally
    • no blanket approval on requested domain name only - need to see the site too
  • Matt:
    • How involved are we individually on messages on advisory board.... I read it a lot but don't necessarily post a whole lot; it's just how I tend to operate. For example, the last thread, I jumped in, but I don't want to go back and forth just for the sake of doing so
  • Jared:
    • important once in a while just to say hey we're listening & paying attention
    • past members of board/fesco/community - a lot feel like they are ignored, nobody is giving them feedback that they've heard what was said
    • don't have to agree all the time, but make it clear we're listening - maybe just not ready to jump in yet
  • Jon:
    • when I do post my posts tend to be dissected in the most negative way possible :(
  • mizmo:
    • Frustrated about talking about doing rather than doing
  • Smooge:
    • Things take longer when you're trying to build consensus
    • Miscommunication easy over terminology eg.
    • Take longer to communicate on a board to make sure everyone uses same words with same meanings since so much communication is 'overloaded'
  • Jared:
    • Not the only one frustrated
    • As much communication as possible on mailing list before meeting
  • Mizmo:
    • idea for shared blog for board
    • easier to moderate commentary
    • one place to go to see what board's working on
    • some concerns about board blog vs individual board member blogs
  • Jared:
    • #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
  • How do we hold each other accountable?
    • if you say you are gonna do something....
    • list of tickets... we haven't gotten so far on 'em
    • we haven't gone through as often as we should to close them
    • during meetings only have time for top 5-6 tickets, a lot more in there
    • if you think i should be doing x on a ticket and aren't, feel free to call me on it
  • Spot:
    • anybody interested in triaging the trac queue? (someone who's been on board a while would be good for backhistory on issues)
  • Ctyler:
    • is there an RSS feed for open tickets in a trac?
  • Mdomsch:
    • after fedoracommunity.org domain requests, only about 12 tickets so not a huge task to triage

• Outstanding community domain requests
  • Ticket 72: lu.fedoracommunity.org
    • https://fedorahosted.org/board/ticket/72
    • Belgium & Luxemborg
    • Matt in favor of lu because Belgium folks hosting it
      • Smooge, Jared, Matt, Jon in favor
      • Chris T (re: Spot's comment)- isn't mockup part of the process?
      • Matt: is lu.fco going to point to be.fco? That's what Matt thought - we can ask for clarification
  • Jared: keyword in trac for community domain requests to make it easy to pull up a report?
    • Matt: 'fedoracommunity' or 'fedoradomain'?
    • Spot: 'community domain request"
    • Matt: Here's the trac report for community domain requests: https://fedorahosted.org/board/report/1
    • Jared: Everybody on the board is now a trac admin
  • Ticket 73: arabic
    • Language rather than geography. from our mailing list that would be fine
    • https://fedorahosted.org/board/ticket/73
    • we still need to see content for what they want to post
    • Jon: I don't understand any language other than English... how will we know what it says?
    • Jared: Google translate for an approximation
    • Spot: I know some Arabic speakers who could review for us
    • Chris T: I think we have a precedent for language sites: didn't we approve a Farsi site, for folks who speak Farsi from multiple countries?
      • • Spot: actually I think it was trademark approval for a site that wasn't fedoracommunity.org
    • Jared: overall we don't care about language vs. geo as long as there isn't any conflicting namespace
  • Ticket 74: dk for denmark? dk for language or country?
    • https://fedorahosted.org/board/ticket/74
    • Spot: if it's for a language should be full language name, country or region should be country code, standardize on that and deal with odd cases as we need to
    • Jared: spanish.fedoracommunity.org & espanol.fedoracommunity.org? - Spot that's fine, just make it clear languages spelled out
  • Ticket 75: China (zn, ch, tw)
    • https://fedorahosted.org/board/ticket/75
    • IIRC we'd said ch is okay, not the other two
    • cn is the country code
      • Spot: they should be getting cn....
      • Jon: then give them cn
      • Spot: do the other codes conflict?
        • ch is switzerland - can't give them that
        • cn is china - so that one is ok for the main website
        • tw is taiwan - ask them not to use tw
        • zn is not a country code (but we did grant an exception to the greece one as a bounce, Spot says this would be a similar exception - use it just as a redirect)

Meta Meeting Discussion

• Colin: Not a lot of time left, let's prioritize on what we have left
• Spot/Jared: if we need to have more meetings to get it done rather than linger forever, we should do on a temp basis
• Chris T: add a Wed meeting for a week or two to deal with backlog?
  • Agreed: Spot / Jon / Matt / Chris
  • next meeting 08 Sept 2010 @ 4 pm phone meeting
  • at that meeting we'll review if we need another extra credit meeting
  • the week after a bunch of us will be in Zurich

Review of open tickets

• Ticket 78: Vision statement
  • when will we be ready to vote on vision statement?
    • mizmo - once we have a statement we agree on we should try to come up with 3-4 shorter term mini vision statements, focuses for the immediate future/etc., draw them out too because they may change the wordsmithing of the vision statement
    • deadline: board meeting Monday 27 Sept, phone meeting - includes vision statement AND short term goals....
    • homework - chime in on list
• Ticket 79: Anthropology Report
• Ticket 81: start.fedoraproject.org
  • #action Jared will be working with marketing team, mentioned to Robyn but not whole team yet so will follow back up on
• Ticket 82: Charter for Community Working Group
  • #action Rex has ticket and posted an update to the list this morning
• Ticket 83: Revisit Updates Vision
  • #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
• Ticket 84: Annual User Survey
  • Jon & Jared: think the answer is yes, but did we learn anything from the last one? (Anthropology report)
  • Jared: dont think we've done any actionable items on it - if we're not taking action on data we do have why collect more?
  • Spot: not a user survey, a contributor survey. Not folks who just consume. Request here is to ask folks who are not contributors too.
  • Spot is okay with ticket #84 if Robyn is doing it, not biased, knows what she is doing and has a good approach proposed

Other Board Business

IRC Meetings?

• Matt: not getting stuff done, just answering questions.
  • Mizmo: important but more like office hours
  • Jared: homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?
  • Matt: no less than monthly on IRC -how has turnout been? Have always been able to use up the hour. Bi-weekly makes sense maybe.
  • Smooge: people feel like there's a bunch of pent up 'are you really listening'
  • Mizmo: suggested maybe having office hours bi-weekly, but not every board member has to go, maybe rotating duty for 4-5 board members a week.... then have regular board meetings weekly on phone?

Helpful things to do in the next week

• Look over blocker list and help out
• Help get the word out on the systemd test day on Sept. 9 (Test_Day:2010-09-09_Systemd)
• Look at vision statement thus far on advisory-board list. Need a vision statement we can agree on and ~3ish short term goals for taking action towards that vision.
  • Thread beginning: http://lists.fedoraproject.org/pipermail/advisory-board/2010-August/009026.html
• Think about our meeting structure. Homework for next Wed's meeting - less IRC meetings, have them at different times than phone meetings or board meetings? extra office hours? How should this be structured?

Action Items

• #action jsmith to update meeting times on wiki page (wiki/Board, wiki/Board - past meetings info box)
• #action mizmo & jstanley to talk to mmcgrath about setting it up on the existing fedora blogs system blogs.fedoraproject.org
• #action mdomsch to ask luxemborg peeps if they intend to put lu.fedoracommunity.org as a redirect to be.fedoracommunity.org - https://fedorahosted.org/board/ticket/72
• #action Rex has ticket and posted an update to the private list this morning - community charter group
• #action Rex to start conversation on his concern with the updates vision to get to a point it can be thumbs'ed up or thumbs-ed down
• #action Jared will be working with marketing team on start.fedoraproject.org, mentioned to Robyn but not whole team yet so will follow back up on

Next meeting

• Next meeting: Wed 08 September 2010, phone meeting 4 pm, regrets CTyler
  • Should we invite FESCo? FAMSCo? A particular SIG?
• Next meeting after that: Friday 10 September 2010, public IRC meeting #fedora-board-meeting
• Then 13 Sept 2010 Phone meeting
• Then 20 Sept 2010 IRC
• Then 27 Sept 2010 Phone deadline for vision muahahaha