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m (clarification)
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| [http://www.localmotionofboston.com/ Local Motion of Boston] || ~$2700 ||
| [http://www.localmotionofboston.com/ Local Motion of Boston] || ~$2700 ||
* Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)
* Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)
* '''THIS IS OUR VENDOR.'''
|}
|}


=== Details ===
=== Details ===
* '''FULL DETAILS AT [[FUDCon:Toronto 2009#Bus Travel]]
* Bus departs the Boston/Westford area on Friday morning, December 4
* Bus departs the Boston/Westford area on Friday morning, December 4
* Potential route:
* Potential route:
Line 40: Line 42:
** Pickup in Westford, @ Red Hat ~10:00am
** Pickup in Westford, @ Red Hat ~10:00am
** Onward to Toronto, arrive ~10:30pm?
** Onward to Toronto, arrive ~10:30pm?
* Bus may not be available throughout weekend depending on incremental cost.
* Bus will not be available throughout weekend.
* Bus departs Toronto on Tuesday morning, December 8
* Bus departs Toronto on Tuesday morning, December 8.
* Bus arrives in Boston/Westford Tuesday evening
* Bus arrives in Boston/Westford Tuesday night.


==== Other concerns ====
==== Other concerns ====
* From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
* From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
** Chris, where did you book your bus?  Finding AC power on tour buses is proving very difficult.
** Chris, where did you book your bus?  Finding AC power on tour buses is proving very difficult.
*** Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
* From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.
* From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.


=== People riding the bus ===
=== People riding the bus ===
{{admon/note | Not a Red Hat-only bus! | You're welcome whether you're a Red Hat employee or not.}}
{{admon/note | Not a Red Hat-only bus! | You're welcome whether you're a Red Hat employee or not.}}
{{admon/important | Passports required | In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.}}
{{admon/warning | Bus seating | If we get our requested bus, it is a 36-seater.  That means we are getting close to full.  If the awesome, wifi-enabled bus is ''not'' ready, we will end up with a 55-seater instead (in which case we're not full).}}


{|
{|
! Person !! Pickup Location !! Notes
! No. !! Person !! Pickup Location !! Notes
|-
|  1 || Tim Burke || Westford ||
|-
|  2 || Máirín Duffy || Alewife  ||
|-
|  3 || Dan Walsh || Westford  ||
|-
|  4 || Jesse Keating || Westford ||
|-
|  5 || Tom "spot" Callaway || Westford ||
|-
|  6 || Christopher Aillon || Alewife ||
|-
|  7 || Mel Chua || Alewife || bus monitor #1, looking for a second. Also, I'M ON A BUS
|-
|  8 || Peter Jones || Alewife ||
|-
|-
| Tim Burke || Westford ||  
| 9 || Jon Stanley || Westford ||
|-
|-
| Máirín Duffy || Westford or Boston would work for me  ||  
| 10 || Luke Macken || Alewife ||
|-
|-
| Dan Walsh || Westford  ||  
| 11 || Dave Malcolm || Alewife ||
|-
|-
| Jesse Keating || Westford or Boston  ||  
| 12 || Ian Weller || Alewife || bus monitor the second
|-
|-
| Tom "spot" Callaway || Westford or Boston ||  
| 13 || Chris Lumens || Westford ||
|-
|-
| Pam Callaway (with unfinished baby spot) || Westford or Boston ||
| 14 || Denise Dumas || Westford ||  
|-
|-
| Christopher Aillon || Boston || tentative, SJC->BOS ~$250, SJC->YYZ ~$450
| 15 || Jon McCann || Alewife ||
|-  
| 16 || Remy DeCausemaker || Alewife ||
|-
|-
| Mel Chua || Westford or Boston || tentative, will be either busing/flying from Washington DC and need to compare costs
| 17 || Adam Jackson || Alewife ||
|-
|-
| Jon Masters || Boston or Westford || tentative
| 18 || Toshio Kuratomi || Westford || Flying in from Sacramento.  I'll tag along w/ spot.
|-
|-
| Martin Duffy (if not RH-ers allowed) || Boston or Westford || tentative
| 19 || Sebastian Dziallas || return only, to Alewife || Flying into YYZ, but out from BOS.
|-
|-
| Peter Jones || Boston or Westford ||
| 20 || Andy Lindeberg || Alewife ||
|-
|-
| Jon Stanley || Boston or Westford (depending) || Need crash space Thurs night (coming from NYC via bus)
| 21 || Stephen Smoogen || Alewife || Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3.
|-
|-
| Luke Macken || Boston or Westford ||
| 22 || Adam Miller || Alewife || Needs crash space
|-
|-
| Dave Malcolm || Boston or Westford ||
| 23 || Bill Peck || Westford ||
|-
|-
| Clint Savage || Boston || Flying in from Salt Lake, so I need specifics
| 24 || Jarod Wilson || Westford ||  
|-
|-
| Ian Weller? || Boston || Would happily ride bus to save money on plane ticket from ICT, if I'm going
| 25 || John (J5) Palmieri || Alewife ||  
|-
|-
| Chris Lumens || Westford ||
| 26 || Cole Robinson || Westford ||  
|-
|-
| Denise Dumas || Westford ||  
| 27 || Bernie Innocenti || Alewife ||  
|-
|-
| Jon McCann || Boston or Westford || tentative
| 28 || Sarah Lumens || Westford || Only riding back from Toronto, so please don't include in count on the way to FUDCon.
|-
| Remy DeCausemaker || Boston or Westford ||
|-
|-
| Adam Jackson || Boston or Westford ||
| 29 || Colin Walters || Alewife ||
|-
|-
| Toshio Kuratomi || Westford or Boston || Flying in from Sacramento.  I'll tag along w/ spot.
| 30 || Adam Holt || Alewife ||
|-
|-
! Person !! Pickup Location !! Notes
! No. !! Person !! Pickup Location !! Notes
|}
|}


Line 108: Line 131:
=== Saturday/Sunday - SEQ building ===
=== Saturday/Sunday - SEQ building ===


* 160-seat stepped theater
* Room 1 - S1206: 160-seat stepped theatre
* 128-seat stepped theater
* Room 2 - S1208: 128-seat stepped theatre
* Two large glassed-in rooms (roughly 60-seat capacity depending on layout)
* Room 3 - S1209: Large glassed-in room (roughly 60-seat capacity depending on layout)
* Four additional classrooms with flexible layout, 35+ seats each
* Room 4 - S1200: Classroom (tables)
* Room 5 - S1201: Classroom (tables)
* Room 6 - S2168: Large glassed-in room (roughly 60-seat capacity depending on layout)
* Room 7 - S2169: Classroom (case study room)
* Room 8 - S2171: Classroom (tables)
* Room 9 - S2172: Classroom (tables) (backup)
* Room 10 - S2173: Classroom (tables) (backup)


Each room has at least:
Each room has at least:
* video projector with 15-pin sub-D (VGA) input
* video projector with 15-pin sub-D (VGA) input
* dual-boot podium PC
* dual-boot podium PC (SUSE/Windows)


Stepped classrooms also have document cameras.
Stepped theatres also have document cameras.
 
On Sunday, rooms A-E below could also be made available. In particular, Room B may be useful for the F2F board and FESCo meetings.


=== Monday - TEL Building ===
=== Monday - TEL Building ===


* VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
* Room A - T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
* 12-seat conference room (no projector, can get a portable one)
* Room B - T1012: 18-seat conference room (portable projector)(conference speakerphone)
* 8-seat conference room (projector with VGA input)
* Room C - T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
* 6-seat meeting room (no projector)
* Room D - T1042: 6-seat meeting room (portable projector)
* Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer)
* Room E - T1014: Large classroom with round tables and chairs (projector with VGA input)
* Large classroom with round tables and chairs (projector with VGA input)
 
* Room 6 - S1208: Upper Kaleidoscope, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building) (reserved for Dan Walsh talk to students, 10-noon)


== Hotel ==
== Hotel ==
=== Details ===


[http://hiltongardeninn.hilton.com/en/gi/hotels/index.jhtml?ctyhocn=YYZVAGI  Hilton Garden Inn (HGI) Toronto/Vaughan]  - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)
[http://hiltongardeninn.hilton.com/en/gi/hotels/index.jhtml?ctyhocn=YYZVAGI  Hilton Garden Inn (HGI) Toronto/Vaughan]  - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)
Line 137: Line 171:
* Free parking (including the bus).
* Free parking (including the bus).
* Pool, fitness room.
* Pool, fitness room.
=== Booking ===
This table is the current reservation status with the hotel as we know it; for information on what the roommate situation ''should'' be, see [[#Room sharing]]. The two lists should be identical by Friday night.
The short of it is that we need 17 rooms for 4 nights (Fri-Tues).
{|
|-
! Name!!Check-in (FUDBus means Friday)!!Check-out (FUDBus means Tuesday)!!Days needed (FUDBus both ways = 4)!!Roommate!!"Reservation? Y=yes, all set, M=maybe, need to confirm details, N=known no"!!Cost to F-Eng!!Cost to CommArch!!Notes
|-
|Bill Nottingham ||Friday||Monday||4 (checking out early)||Stephen Smoogen||Y||200||0||||
|-
|Stephen Smoogen ||FUDBus||FUDBus||4||Bill Nottingham||Y||200||0
|-
|Toshio Kuratomi ||FUDBus||FUDBus||4||Mike McGrath||Y||200||0||||
|-
|Mike McGrath ||Friday||Tuesday||4||Toshio Kuratomi||Y||200||0
|-
|Paul W. Frields ||Friday||Tuesday||4||Clint Savage||Y||200||0
|-
|Clint Savage||Friday||Tuesday||4||Paul Frields||Y||200||0
|-
|Adam Miller ||FUDBus||FUDBus||4||John Rose||Y||200||0
|-
|John Rose||Friday||Tuesday||4||Adam Miller||Y||200||0
|-
|Mel Chua ||FUDBus||FUDBus||4||Diana Martin||Y||0||200
|-
|Diana Martin||FUDBus||FUDBus||4||Mel Chua||Y||0||200
|-
|Mairin Duffy || FUDBus || FUDBus || 4 || Mel Chua and Diana Martin, or none || N - triple of existing room, need to arrange || 0 || 200
|-
|Luke Macken ||FUDBus||FUDBus||4||Remy DeCausemaker||Y||200||0||
|-
|Remy DeCausemaker||FUDBus||FUDBus||4||Luke Macken||Y||200||0||
|-
|Tom 'spot' Callaway ||FUDBus||FUDBus||4||Dennis Gilmore||Y||200||0||roommate is self-sponsored
|-
|Dave Malcolm ||FUDBus||FUDBus||4||Dan Walsh||Y||200||0||roommate is self-sponsored
|-
|Dan Walsh ||FUDBus||FUDBus||4||Dave Malcolm||Y||0||0||self-sponsored
|-
|Dennis Gilmore||||||4||Tom 'spot' Callaway||Y||200||0||self-sponsored
|-
|John Palmieri ||FUDBus||FUDBus||4||Steven Parrish||Y||200||0
|-
|Steven Parrish ||Friday||Tuesday||4||John Palmieri||Y||200||0
|-
|Sebastian Dziallas ||Friday||FUDBus||4||Peter Robinson||Y||200||0|| roommate is self-sponsored
|-
|Peter Robinson||||||3||Sebastian Dziallas|| || 0 || 0 || self-sponsored
|-
|Ian Weller ||FUDBus||FUDBus||4||Bert Desmet||Y||200||0||roommate is self-sponsored
|-
|Bert Desmet||Friday||Monday||3 (but paying for 4)||Ian Weller||Y||0||0||self-sponsored
|-
|Matthew Daniels ||Friday||Monday||3||Jon Stanley||Y||200||0||
|-
|Jon Stanley||FUDBus||FUDBus||4||Matthew Daniels||Y||200||0||
|-
|Rex Dieter ||Friday||Tuesday||4|| Luya Tshimbalanga||Y||0||200 || roommate is self-sponsored
|-
|Luya Tshimbalanga ||Friday||Tuesday||4||Rex Dieter||''Y make sure name change from Aaron Seigo''||0||0|| self-sponsored
|-
|Ben Boeckel||Friday||Tuesday||4||Rob Escriva||Y||0||200||roommate is self-sponsored
|-
|Rob Escriva||Friday||Tuesday||4||Ben Boeckel||Y||0||0||self-sponsored
|-
|Xavier Lamien||||||4||Yaakov Nemoy||Y||0||200
|-
|Yaakov Nemoy||Friday||Tuesday||4||Xavier Lamien||Y||0||200
|-
|Bernie Innocenti||FUDBus||FUDBus||4||Simon Birtwistle||Y||0||200
|-
|Simon Birtwistle ||Friday||Tuesday||4||Bernie Innocenti||Y||0||200
|-
|Brennan Ashton||||||4||Jaroslav Reznik||Y||200||0
|-
|Jaroslav Reznik||||||4||Brennan Ashton||Y||200||0
|-
|||||||||||||4200||1800
|}
== Room sharing ==
All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round.
=== From the Fedora Engineering budget ===
# $400 - Bill Nottingham (*) + Stephen Smoogen ''(Need to make sure this is for 4 nights.)''
# $400 - Toshio Kuratomi (*) + Michael McGrath
# $200 - Tom Callaway (*) + Dennis Gilmore (Dennis paying for self)
# $200 - Luke Macken (*) + Remy DeCausemaker (Remy paying for self)
# $400 - Jaroslav Reznik (*) + Brennan Ashton
# $400 - John Palmieri (*) + Steven Parrish
'''F-eng total: $2000'''
=== From the Community Architecture budget ===
'''Settled'''
# $200 - Rob Escriva (*) + Ben Boeckel (Rob paying for self) ''(Need to make sure this is in our group block.)''
# $400 - Bernie Innocenti (*) + Simon Birtwistle ''(new room, needs booking confirmation)''
# $400 - Mel Chua (*) + Diana Martin ''(new room, needs booking confirmation)''
# $400 - Yaakov Nemoy (*) + Xavier Lamien
# $400 - Adam Miller (*) + John Rose
# $400 - Paul Frields (*) + Clint Savage ''(new room, needs booking confirmation)''
# $200 - Ian Weller (*) + Bert Desmet  (Bert paying for self)
# $400 - Rex Dieter (*) + Aaron Seigo
'''CommArch definite total: $2800'''
'''Not settled'''
# $200 or 400 - Peter Robinson (*) + Jon Stanley (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)
# $400 - Matthew Daniels (*) + Sebastian Dziallas (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)
'''CommArch needs-to-be-resolved total: somewhere between $600 and $800'''
'''CommArch final total: somewhere between $3400 and $3600'''
== Boston lodging ==
For people coming in from out of town and riding the FUDBus. A blank spot in the table means that person does not yet have housing confirmed (to our knowledge) and needs a couch, please contact them if you can help (and update the table if you need or have found housing!)
=== Need Boston lodging ===
If you need housing, make sure you're on this list. If you find housing, please update your entry on this list so we know that you're taken care of. In order to find housing, you may want to contact the people who [[#Can offer Boston lodging]] directly.
{|
! Person needing lodging !! Pre-FUDBus host !! Post-FUDBus host
|-
| Toshio Kuratomi || Spot Callaway || Spot Callaway
|-
| Sebastian Dziallas || not needed || Mel Chua
|-
| Jon Stanley || Spot Callaway (if needed - contact Spot) || Spot Callaway (if needed - contact Spot)
|-
| Stephen Smoogen || David Malcolm || David Malcolm
|-
| Adam Miller || Bernie Innocenti || Bernie Innocenti
|-
| Jesse Keating || Jarod Wilson || Jarod Wilson
|-
| Christopher Aillon || Spot Callaway (if needed - contact Spot)  || Spot Callaway (if needed - contact Spot)
|-
| Ian Weller || John 'J5' Palmieri || John 'J5' Palmieri
|}
=== Can offer Boston lodging  ===
If you can offer Boston lodging, put yourself on this list. Optionally, get directly in touch with people who [[#Need Boston lodging]]. Once you no longer have space to offer people who need Boston lodging, take your name off this list.
* John Palmieri, [http://www.j5live.com/2009/11/24/pre-fudcon-crash-space/ see details on accomodations]


== Ground Transportation ==
== Ground Transportation ==
Line 142: Line 330:
* Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
* Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
* Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.
* Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.
See [[FUDCon:Toronto 2009 Transportation]]


== FUDPub ==
== FUDPub ==
Line 147: Line 337:
Possible locations:
Possible locations:
* [http://www.daveandbusters.com/Locations/Default.aspx?Loc=98 Dave & Busters] - adjacent to hotel
* [http://www.daveandbusters.com/Locations/Default.aspx?Loc=98 Dave & Busters] - adjacent to hotel
* [http://myunderground.ca The Underground] - on campus
* <strike>[http://myunderground.ca The Underground] - on campus</strike>


== Map ==
== Map ==


Here's a [http://tinyurl.com/llwuud  map of all the nearby facilities].
Here's a [http://tinyurl.com/llwuud  map of all the nearby facilities].
== Food ==
=== Saturday ===
==== Morning setup ====
* Get carts out of storage (containing shirts, badge inserts, signs, map handouts)
* Get rooms unlocked
* Set up table with badges, shirts, map handouts
* Put up additional directional signage, including outside
* Power up A/V systems including video link between room A and room B
* Set up upper/lower K and classrooms with movable chairs
* Place whiteboard markers in each room
==== Lunch ====
RH will buy food - bag lunches with:
* deli sandwich (or grilled veggie wrap)
* veggie sticks
* small bag of chips
* large cookie
* bottled water
Lunches are provided for the first 130 attendees only.
'''We have labels for vegetarian meals, need to be applied to their bag lunches to reserve them.'''
=== Sunday ===
Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.
=== Monday ===
On your own. There is a cafeteria at Seneca, and food places nearby.
== Printed Material ==
Need to print (on Seneca's colour laser):
* <strike>Name badges, with wireless login info on the back</strike>
* <strike>Stickers with vegetarians' names on them for Saturday lunch - to help avoid veggie lunches being scooped by others (per Andrew Overholt's suggestion)</strike>
* <strike>Directional signage</strike>
* <strike>Room signage (room IDs)</strike>
* <strike>11" wide x 17" tall room signs with the tech session times on them, can have session names filled in with marker once the barcamp schedule is finalized</strike>
Not done:
* Info handout?
** Campus maps, showing location of food, FUDcon rooms, parking, and transit stops.
** Hack room info
** IRC info
** URLs
** Social events - FUDPub, Skating, Hack 'n' Snack
** Place for filling out a personal barcamp schedule
* Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
* IRC channel signs
* Hack room sign for hotel
Other supplies (Seneca can probably provide these):
* Frosted tape for signs
* Whiteboard markers for tech session rooms
* Post-it notes for hotel hack room
Missing:
* Low-tack masking tape (painter's tape)
* Power bars and extension cords

Latest revision as of 13:42, 15 June 2010

This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Buses

Bus company Cost Comments
TravelPackUSA $525/day for 15ppl
  • Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston $4300
  • 43-seater is all they have
R.C. Herrmann (need quote)
  • 36-seat passenger coach, looks pretty darn nice
  • Spot says "hell no," with justification
Cavalier Coach (quote requested)
  • Sent quote request 2009-09-14
  • Very nice exec. coach w/AC, might be expensive
Yankee Line (quote requested)
  • Sent quote request 2009-09-14
  • Can't tell about AC
Nevarez $4875 + driver hotel + gratuity
  • Unsure about AC power, or if service runs to Toronto
US Coachways $5100
  • No AC power
Local Motion of Boston ~$2700
  • Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)
  • THIS IS OUR VENDOR.

Details

  • FULL DETAILS AT FUDCon:Toronto 2009#Bus Travel
  • Bus departs the Boston/Westford area on Friday morning, December 4
  • Potential route:
    • Pickup in Boston, @ Alewife station ~9:00am
    • Pickup in Westford, @ Red Hat ~10:00am
    • Onward to Toronto, arrive ~10:30pm?
  • Bus will not be available throughout weekend.
  • Bus departs Toronto on Tuesday morning, December 8.
  • Bus arrives in Boston/Westford Tuesday night.

Other concerns

  • From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
    • Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
      • Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
  • From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

People riding the bus

Not a Red Hat-only bus!
You're welcome whether you're a Red Hat employee or not.
Passports required
In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.
Bus seating
If we get our requested bus, it is a 36-seater. That means we are getting close to full. If the awesome, wifi-enabled bus is not ready, we will end up with a 55-seater instead (in which case we're not full).
No. Person Pickup Location Notes
1 Tim Burke Westford
2 Máirín Duffy Alewife
3 Dan Walsh Westford
4 Jesse Keating Westford
5 Tom "spot" Callaway Westford
6 Christopher Aillon Alewife
7 Mel Chua Alewife bus monitor #1, looking for a second. Also, I'M ON A BUS
8 Peter Jones Alewife
9 Jon Stanley Westford
10 Luke Macken Alewife
11 Dave Malcolm Alewife
12 Ian Weller Alewife bus monitor the second
13 Chris Lumens Westford
14 Denise Dumas Westford
15 Jon McCann Alewife
16 Remy DeCausemaker Alewife
17 Adam Jackson Alewife
18 Toshio Kuratomi Westford Flying in from Sacramento. I'll tag along w/ spot.
19 Sebastian Dziallas return only, to Alewife Flying into YYZ, but out from BOS.
20 Andy Lindeberg Alewife
21 Stephen Smoogen Alewife Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3.
22 Adam Miller Alewife Needs crash space
23 Bill Peck Westford
24 Jarod Wilson Westford
25 John (J5) Palmieri Alewife
26 Cole Robinson Westford
27 Bernie Innocenti Alewife
28 Sarah Lumens Westford Only riding back from Toronto, so please don't include in count on the way to FUDCon.
29 Colin Walters Alewife
30 Adam Holt Alewife
No. Person Pickup Location Notes

Venue

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Saturday/Sunday - SEQ building

  • Room 1 - S1206: 160-seat stepped theatre
  • Room 2 - S1208: 128-seat stepped theatre
  • Room 3 - S1209: Large glassed-in room (roughly 60-seat capacity depending on layout)
  • Room 4 - S1200: Classroom (tables)
  • Room 5 - S1201: Classroom (tables)
  • Room 6 - S2168: Large glassed-in room (roughly 60-seat capacity depending on layout)
  • Room 7 - S2169: Classroom (case study room)
  • Room 8 - S2171: Classroom (tables)
  • Room 9 - S2172: Classroom (tables) (backup)
  • Room 10 - S2173: Classroom (tables) (backup)

Each room has at least:

  • video projector with 15-pin sub-D (VGA) input
  • dual-boot podium PC (SUSE/Windows)

Stepped theatres also have document cameras.

On Sunday, rooms A-E below could also be made available. In particular, Room B may be useful for the F2F board and FESCo meetings.

Monday - TEL Building

  • Room A - T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
  • Room B - T1012: 18-seat conference room (portable projector)(conference speakerphone)
  • Room C - T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
  • Room D - T1042: 6-seat meeting room (portable projector)
  • Room E - T1014: Large classroom with round tables and chairs (projector with VGA input)
  • Room 6 - S1208: Upper Kaleidoscope, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building) (reserved for Dan Walsh talk to students, 10-noon)

Hotel

Details

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

  • Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
  • Internet access: wired and wireless, password-free.
  • 3 years old.
  • Food options nearby, restaurant in hotel, room service available.
  • Free parking (including the bus).
  • Pool, fitness room.

Booking

This table is the current reservation status with the hotel as we know it; for information on what the roommate situation should be, see #Room sharing. The two lists should be identical by Friday night.

The short of it is that we need 17 rooms for 4 nights (Fri-Tues).

Name Check-in (FUDBus means Friday) Check-out (FUDBus means Tuesday) Days needed (FUDBus both ways = 4) Roommate "Reservation? Y=yes, all set, M=maybe, need to confirm details, N=known no" Cost to F-Eng Cost to CommArch Notes
Bill Nottingham Friday Monday 4 (checking out early) Stephen Smoogen Y 200 0
Stephen Smoogen FUDBus FUDBus 4 Bill Nottingham Y 200 0
Toshio Kuratomi FUDBus FUDBus 4 Mike McGrath Y 200 0
Mike McGrath Friday Tuesday 4 Toshio Kuratomi Y 200 0
Paul W. Frields Friday Tuesday 4 Clint Savage Y 200 0
Clint Savage Friday Tuesday 4 Paul Frields Y 200 0
Adam Miller FUDBus FUDBus 4 John Rose Y 200 0
John Rose Friday Tuesday 4 Adam Miller Y 200 0
Mel Chua FUDBus FUDBus 4 Diana Martin Y 0 200
Diana Martin FUDBus FUDBus 4 Mel Chua Y 0 200
Mairin Duffy FUDBus FUDBus 4 Mel Chua and Diana Martin, or none N - triple of existing room, need to arrange 0 200
Luke Macken FUDBus FUDBus 4 Remy DeCausemaker Y 200 0
Remy DeCausemaker FUDBus FUDBus 4 Luke Macken Y 200 0
Tom 'spot' Callaway FUDBus FUDBus 4 Dennis Gilmore Y 200 0 roommate is self-sponsored
Dave Malcolm FUDBus FUDBus 4 Dan Walsh Y 200 0 roommate is self-sponsored
Dan Walsh FUDBus FUDBus 4 Dave Malcolm Y 0 0 self-sponsored
Dennis Gilmore 4 Tom 'spot' Callaway Y 200 0 self-sponsored
John Palmieri FUDBus FUDBus 4 Steven Parrish Y 200 0
Steven Parrish Friday Tuesday 4 John Palmieri Y 200 0
Sebastian Dziallas Friday FUDBus 4 Peter Robinson Y 200 0 roommate is self-sponsored
Peter Robinson 3 Sebastian Dziallas 0 0 self-sponsored
Ian Weller FUDBus FUDBus 4 Bert Desmet Y 200 0 roommate is self-sponsored
Bert Desmet Friday Monday 3 (but paying for 4) Ian Weller Y 0 0 self-sponsored
Matthew Daniels Friday Monday 3 Jon Stanley Y 200 0
Jon Stanley FUDBus FUDBus 4 Matthew Daniels Y 200 0
Rex Dieter Friday Tuesday 4 Luya Tshimbalanga Y 0 200 roommate is self-sponsored
Luya Tshimbalanga Friday Tuesday 4 Rex Dieter Y make sure name change from Aaron Seigo 0 0 self-sponsored
Ben Boeckel Friday Tuesday 4 Rob Escriva Y 0 200 roommate is self-sponsored
Rob Escriva Friday Tuesday 4 Ben Boeckel Y 0 0 self-sponsored
Xavier Lamien 4 Yaakov Nemoy Y 0 200
Yaakov Nemoy Friday Tuesday 4 Xavier Lamien Y 0 200
Bernie Innocenti FUDBus FUDBus 4 Simon Birtwistle Y 0 200
Simon Birtwistle Friday Tuesday 4 Bernie Innocenti Y 0 200
Brennan Ashton 4 Jaroslav Reznik Y 200 0
Jaroslav Reznik 4 Brennan Ashton Y 200 0
4200 1800

Room sharing

All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round.

From the Fedora Engineering budget

  1. $400 - Bill Nottingham (*) + Stephen Smoogen (Need to make sure this is for 4 nights.)
  2. $400 - Toshio Kuratomi (*) + Michael McGrath
  3. $200 - Tom Callaway (*) + Dennis Gilmore (Dennis paying for self)
  4. $200 - Luke Macken (*) + Remy DeCausemaker (Remy paying for self)
  5. $400 - Jaroslav Reznik (*) + Brennan Ashton
  6. $400 - John Palmieri (*) + Steven Parrish

F-eng total: $2000

From the Community Architecture budget

Settled

  1. $200 - Rob Escriva (*) + Ben Boeckel (Rob paying for self) (Need to make sure this is in our group block.)
  2. $400 - Bernie Innocenti (*) + Simon Birtwistle (new room, needs booking confirmation)
  3. $400 - Mel Chua (*) + Diana Martin (new room, needs booking confirmation)
  4. $400 - Yaakov Nemoy (*) + Xavier Lamien
  5. $400 - Adam Miller (*) + John Rose
  6. $400 - Paul Frields (*) + Clint Savage (new room, needs booking confirmation)
  7. $200 - Ian Weller (*) + Bert Desmet (Bert paying for self)
  8. $400 - Rex Dieter (*) + Aaron Seigo

CommArch definite total: $2800

Not settled

  1. $200 or 400 - Peter Robinson (*) + Jon Stanley (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)
  2. $400 - Matthew Daniels (*) + Sebastian Dziallas (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)

CommArch needs-to-be-resolved total: somewhere between $600 and $800

CommArch final total: somewhere between $3400 and $3600

Boston lodging

For people coming in from out of town and riding the FUDBus. A blank spot in the table means that person does not yet have housing confirmed (to our knowledge) and needs a couch, please contact them if you can help (and update the table if you need or have found housing!)

Need Boston lodging

If you need housing, make sure you're on this list. If you find housing, please update your entry on this list so we know that you're taken care of. In order to find housing, you may want to contact the people who #Can offer Boston lodging directly.

Person needing lodging Pre-FUDBus host Post-FUDBus host
Toshio Kuratomi Spot Callaway Spot Callaway
Sebastian Dziallas not needed Mel Chua
Jon Stanley Spot Callaway (if needed - contact Spot) Spot Callaway (if needed - contact Spot)
Stephen Smoogen David Malcolm David Malcolm
Adam Miller Bernie Innocenti Bernie Innocenti
Jesse Keating Jarod Wilson Jarod Wilson
Christopher Aillon Spot Callaway (if needed - contact Spot) Spot Callaway (if needed - contact Spot)
Ian Weller John 'J5' Palmieri John 'J5' Palmieri

Can offer Boston lodging

If you can offer Boston lodging, put yourself on this list. Optionally, get directly in touch with people who #Need Boston lodging. Once you no longer have space to offer people who need Boston lodging, take your name off this list.

Ground Transportation

  • Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
  • Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

See FUDCon:Toronto 2009 Transportation

FUDPub

Possible locations:

Map

Here's a map of all the nearby facilities.

Food

Saturday

Morning setup

  • Get carts out of storage (containing shirts, badge inserts, signs, map handouts)
  • Get rooms unlocked
  • Set up table with badges, shirts, map handouts
  • Put up additional directional signage, including outside
  • Power up A/V systems including video link between room A and room B
  • Set up upper/lower K and classrooms with movable chairs
  • Place whiteboard markers in each room

Lunch

RH will buy food - bag lunches with:

  • deli sandwich (or grilled veggie wrap)
  • veggie sticks
  • small bag of chips
  • large cookie
  • bottled water

Lunches are provided for the first 130 attendees only.

We have labels for vegetarian meals, need to be applied to their bag lunches to reserve them.

Sunday

Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.

Monday

On your own. There is a cafeteria at Seneca, and food places nearby.

Printed Material

Need to print (on Seneca's colour laser):

  • Name badges, with wireless login info on the back
  • Stickers with vegetarians' names on them for Saturday lunch - to help avoid veggie lunches being scooped by others (per Andrew Overholt's suggestion)
  • Directional signage
  • Room signage (room IDs)
  • 11" wide x 17" tall room signs with the tech session times on them, can have session names filled in with marker once the barcamp schedule is finalized

Not done:

  • Info handout?
    • Campus maps, showing location of food, FUDcon rooms, parking, and transit stops.
    • Hack room info
    • IRC info
    • URLs
    • Social events - FUDPub, Skating, Hack 'n' Snack
    • Place for filling out a personal barcamp schedule
  • Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
  • IRC channel signs
  • Hack room sign for hotel

Other supplies (Seneca can probably provide these):

  • Frosted tape for signs
  • Whiteboard markers for tech session rooms
  • Post-it notes for hotel hack room

Missing:

  • Low-tack masking tape (painter's tape)
  • Power bars and extension cords
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