Fedora Ambassador Day North America 2010

Location and Dates

• Ames, Iowa - May 21-23, 2010

Proposed Accomodations

• Ames, Iowa
  • Event will be hosted at Iowa State University
    • http://www.iastate.edu/
  • Off-campus accommodations are at the Gateway Ames.
    • http://www.gatewayames.com/
  • Off campus housing is available at inode0's poolhall
    • http://rose.public.iastate.edu/Poolhall/poolhall-3.jpg
  • Virtual Reality Applications Center Tour on May 21 is possible (VRAC is home to the highest resolution 6-sided virtual reality cave in the world running on a well known downstream derivative of Fedora http://www.vrac.iastate.edu/c6.php)
    • http://www.vrac.iastate.edu/

VRAC VR Tour
inode0 will be previewing this on April 16 to confirm value and assuming it is still as great as it used to be will reserve seats for us on May 21. Update: not as great as it used to be but 10 seats are reserved for the Fedora party.

Responsible Ambassadors

• inode0
• ...

Attendees

#	Full Name	Hotel	Friday's Dinner	Arrival Details	Departure Details	Est. Travel $$ excl Hotel	Comment
1	John Rose	no	yes
2	Larry Cafiero	yes	yes	Thurs. 8:20 a.m. (Osceola, IA)	Sunday, 8:09 p.m. (Osceola, IA)	$284	taking the train from Oakland, CA to Osceola, IA; getting ride to Ames with inode0
3	MaxSpevack	yes	yes
4	Ivan Makfinsky	yes	yes	Thursday, 11.15pm, Des Moines	Sunday, 5pm, Des Moines	~$130 rental/fuel	I second the sleeping where stabbing won't happen - see below. Have reserved a rental car for carpooling.
5	Justin O'Brien	possibly	hopefully	Midwest Airlines IND to DSM 1334/1334 Dep. 9:53am, arv 11:33am	US Airlines 7784/7388 Dep. DSM 5:23PM Arv. 11:31	$323.79	coming from Indiana would need financial assistance, is willing to sleep anywhere that won't get him stabbed by hobos
6	David Nalley	yes	yes	GSP to DSM - Delta 5422/1978 - Dep. 6:55pm, layover in ATL, Arv. DSM 11:15pm	DSM to GSP - Delta Air Lines 3324/3772 - Dep. 1:40pm, layover in DTW, arrive GSP 8:02pm	~$375 for flight	coming from SC
7	Clint Savage	yes	possibly	Delta 2591 (SLC->MSP) Lv 1:55p Arv 5:33p Delta 3506 (MSP->DSM) Lv 7:30p Arv 8:37p	Delta 3501 (DSM->MSP) Lv 7:25p Arv 8:30p Delta 1712 (MSP->SLC) Lv 9:20p Arv 11:12p	$450 (flight, car), price keeps going up :(	Approved for reimbursement $$
8	Robyn Bergeron	yes	yes	US Airways 2818 (PHX->DSM) Lv 6:53PM, Arv 11:46PM	US Airways 2757 (DSM->PHX) Lv 2:50PM Arv 3:50PM	~$350 (flight)	coming from AZ, would love to discuss what marketing can do for ambassadors as a topic
9	Ian Weller			ICT to DSM - Delta Air 4004/4030 - Dep. 4:40pm, Arv 8:29pm	DSM to ICT - Delta Air Lines 3849/3686 - Dep. 12:10pm - arv. 4:13pm	~$475 (flight)	Very tentative, but schedule is clear for these days if people want me and I can be sponsored. Wouldn't mind traveling via car either, KS is relatively close
10	Dennis Gilmore	yes	yes	Thursday sometime	Sunday evening	~$200 (rental and petrol)	coming from Central Illinois, happy to pick people up on the way

Arrival Transportation

• Ivan Makfinsky (11:15pm), David Nalley (11:15pm), and Robyn Bergeron (11:46pm) in Ivan's rented vehicle.
• Ian Weller (8:30pm) and Clint Savage (8:37pm) in Clint's rented vehicle.
• Larry Cafiero (8:30am, Train station)
• Justin O'Brien (11:33am, airport)
• Max Spevack - John picked him up, yay!
• Dennis Gilmore - Renting a vehicle for his transportation

Accommodations

• John Rose, Max Spevack, Dennis Gilmore are staying at Chez John.
• All other attendees at Gateway Ames.
  • Robyn Bergeron (king room)
  • Clint Savage / Ian Weller
  • Larry Cafiero / Justin O'Brien
  • David Nalley / Ivan Makfinsky
• Gateway Ames Location
  • Address: 2100 Green Hills Drive Ames, Iowa 50014 1.800.FOR.AMES
  • Google Maps

Agenda

Add work items here that we should cover (we will formalize a schedule once we have a good foundation in place). Regardless of location and dates please contribute to the proposed work product of our next Fedora Ambassador Day by adding topics important to you below.

Agenda Table - Ideas and Deliverables

Deliverable	Description	Owner(s)	Time (duration)
List of Ambassador marketing materials needs to give to marketing to produce, prioritized.	Cover deliverables and ideas including: Marketing Flyer and how it can be updated; Generic slide deck template for presentations / events, Slide deck with talking points for each cycle, Laptop show, enhance generic Talking Points, rewrite elevator pitch. Discuss whether existing materials that marketing produces are useful for Ambassadors. Lots of other ideas welcome. Not sure yet on time needed.	Robyn Bergeron	1.5-2 hrs
SOP / Process for handing off Marketing information to Ambassadors each cycle.	What is the best / most effective way for Marketing to disseminate Talking Points, etc. to Ambassadors each cycle? How can we be more helpful? Work more with FAMSCo, have 2x per cycle joint meetings, other ideas? No more than one hour needed.	Robyn Bergeron	1 hr
Discuss mentoring in North America	It seems even with the amount of ambassador mentors that manatees (aka mentorees) who initiate the mentoring process do not complete the tasks in front of them. Perception? or Process? What is the issue here, and how do we fix it?	Clint Savage inode0	60-90 minutes
I did it! -- An application that recognizes contributors/contributions and awards karma or something	The name is exactly what we want to encourage, contribution. The value add here is to enable ambassadors with tasks that can be completed and tracked simply by updating a wiki or going to an event. The karma earned over time helps track activity and encourages more ambassadors to get involved. Note: This is still a very basic idea and needs tons of hashing out. Could possibly use some Statistics 2.0 loving. --Ian Weller 21:52, 20 April 2010 (UTC)	Clint Savage (and possibly Ian Weller)	1/2 - full day but can be done asynchronously once we have the main idea down (2-3 hours probably)
Swag Procurement and Distribution	With a couple of years under our belts doing this it is time to take a look at it from a different perspective (hindsight). Goal: Improve processes, eliminate Max (meant only in a really friendly way), keep stock, know who has stock, etc.	inode0	45-60 minutes
Growth of Regional Leadership	I'm really keen to involve more people in several key areas to keep the ship moving. We have always encouraged the growth of swag producers but not so much in the distribution chain or the regional leadership itself. When is it time for new regional leadership? Is that construct still even useful? Goal: Leave with a reason to not think that if herlo, lcafiero, and ke4qqq went away we would collapse. Or put another way, leave with a plan to engage more ambassadors in the leadership process and in all other areas of FAmNA.	inode0	45-60 minutes
Budget	While budget "authority" has been shifting from the direction of FAmSCo in the direction of regional leadership there are some practical problems that remain. Goal: Develop a more clearly defined budget process allowing regional leaders to make meaningful budget decisions and be responsible for FAmNA spending Fedora resources in an accountable fashion.	inode0	30-45 minutes
Wiki	The FADNA wiki pages could use review and maintenance. For example, it takes a bit of navigating to find this page. Wikis tend to experience sprawl of sorts and pages get lost. Goal: Develop ideas which will help in keeping the wiki organized and updated.	Ivan Makfinsky (and Ian Weller can help)
Event Planning	What do you do when you have an event to organize? What are the things you need to know when you are organizing an event, whether it's representing Fedora to a LUG, or tabling at a larger expo? Goal: Have ambassadors be both knowledgable and comfortable with planning events at any level.	Larry Cafiero	2 hours (coffee included)
How to embrace disgruntled users of other distros	With the past/present/future unpopular changes in several distros there are a lot of long time GNU/Linux users that were/are/will be roaming the Free Landscape. How do we make ourselves stand out to these people	Justin O'Brien	1 hour

Detailed Agenda

Thursday, May 20, 2010

• Everyone arrives, with the exception of threethirty.
• 40 pounds of meat is prepped.

Friday, May 21, 2010

• 9:30am - 10:00am: Introductions, Logistics, Wireless access. Review Agenda so we're all clear. (inode0, rbergero)
• 10:00am - 12:00pm: Event Planning -- http://mspevack.fedorapeople.org/fadna2010-events-lcafiero.odp (lcafiero)
• 12:00pm - 2:00pm: Food and VRAC. (inode0)
• 2:00pm - 4:00pm: Budget, swag procurement & distribution, regional leadership growth. (inode0)
• 4:00pm - 5:00pm: Wiki maintenance. (mafinsky, ianweller)

Evening: Dining at Dublin Bay.

• Dublin Bay: 320 S. 16th St. Ames, IA (515) 956-3580
• Google Maps - Dublin Bay

Saturday, May 22, 2010

• 10:00am - 12:30pm: Marketing <--> Ambassadors relationship.
  • List of Ambassador marketing materials needs to give to marketing to produce, prioritized. (rbergero)
  • SOP / Process for handing off Marketing information to Ambassadors each cycle. (rbergero)
• 12:30pm - 1:00pm: Order some lunch in, take a break, walk around.
• 1:00pm - 2:30pm: Discuss mentoring in North America, while eating. (herlo. and herlo, sorry about eating while you're talking. This seems like a nice discussion time where we can eat and talk, though. I'll switch off notetaking / whiteboarding with you. --Rbergero 03:57, 26 April 2010 (UTC)
• 2:30pm - 5:00pm: Wiki discussion

Evening: Pool (the table kind, not the water kind) @ casa de inode0, accompanied by dinner.

Sunday, May 23, 2010

• Use this time wisely - wrap up anything we did not cover or come to conclusion on.
• 11:00am - 11:30am: How to embrace disgruntled users of other distros. (threethirty)
• 11:30am - 12:00pm: Wrapup. Document completed items from FAD. (rbergero)
• Most attendees depart in the afternoon.

Meeting Minutes

• Day 1: morning afternoon
• Day 2: full day

Blogs/Pictures

• Day 0
  • http://spevack.livejournal.com/105027.html
• Day 1
  • http://wordshack.wordpress.com/2010/05/22/makin-whuffie/
  • http://ausil.us/blog/FADNA-Day1-part2-2010.html
  • http://www.sparsebrain.com/2010/05/open-source-participation-or-why-i-love.html
• Day 2
  • http://blogs.fedoraproject.org/wp/inode0/2010/05/23/fadna-2010-ambassadors-without-borders/
• Day 3
  • http://www.sparsebrain.com/2010/05/fadna-may-2010.html

Buttons

We need some event buttons ...

Budget

Initial estimate is to set aside $3k for this event from CommArch, and see how far that can get us in terms of travel sponsorships, etc.