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== When and Where ==
== When and Where ==


* March 25: Day-long classes
* March 25: Day-long classes; Fedora & other distro installfest
* March 26: Conference
* March 26: Conference
* March 27: DrupalCon and LPI certification exam; Fedora Activity Day?
* March 27: DrupalCon and LPI certification exam;


== Activities ==
== Activities ==


* Fedora booth in vendor area
* Friday: InstallFest room w/Fedora and others
* Saturday: Fedora booth in vendor area
* we would like an EventBox for this event
* we would like an EventBox for this event
* investigating costs and expected attendance
* expected attendance: 400-500


== Estimated Costs ==
== Team ==
 
* [[User:pcalarco|Pascal Calarco]] Event owner (northern Indiana) - will bring event box
* [[User:jbwillia| Ben Williams]] (East Coast)
 
=== Confirmed Ambassadors Attending & costs ===
* pcalarco (fuel costs w/receipts; shared hotel room)
* Southern_Gentleman: ($450 airfare; shared hotel room)
 
== Budget Estimate ==


* Sponsorship: $1,000+
* Sponsorship: $1,000+
* Booth: $75 (confirmed; included in sponsorship)
* Booth: $75 (confirmed; included in sponsorship)
* Power: $15 (confirmed)
* Power: $15 (confirmed; included in sponsorship)
* free wifi (confirmed)
* free wifi (confirmed)
* Hotel (pcalarco) 3/25, 3/26: $250 ($109 + tax)
* Hotel (two people; one double room) 3/25, 3/26: $350 ($105 + tax)
* Supporter pass: $65
* Travel: $40 car rental cost & $60 estimated max gas cost for pcalarco; $450 for Ben Williams airfare = $550
* Travel & meals and incidentals will be covered in-kind by pcalarco
* total: $350 + $550 = $900; $3200 budget (including sponsorship)
 
== Team ==
 
* [[User:pcalarco|Pascal Calarco]] Event owner (northern Indiana)
* [[User:Nb|Nick Bebout]] (Southwestern Indiana) - will bring event box
* [[User:s3cur17y|Mark Warner]] (Ohio)


Other possible Ambassadors:
== Budget Actuals ==


* [[User:Threethirty| Justin O'Brien]] (Indiana)
* Sponsorship: $1,000
* Power: $25 (from hotel)
* Hotel, Pascal Calarco & Ben Williams: $368.55
* Car rental, Pascal Calarco: $103.83
* Gasoline, South Bend to Indianapolis: $24.76
* Event Box supplies: FriendFinder and scissors: $20.31
* Fedora dinner, Pascal Calarco & Ben Williams: $42.00
* Gasoline, Indianapolis to South Bend: $15.02
* Airfare, Ben Williams: $430 (need exact number)
--------
Total: $2029.47 ($1170.53 under budget)


== Booth schedule (Saturday, March 26) ==
== Booth schedule (Saturday, March 26) ==
Line 42: Line 56:
{|
{|


!Time EST!! What !!Person 1 !!Person 2 !!Person 3!!Person 4
!Time EST!! What !!Person 1 !!Person 2
|-
|7:30 - 8:30 ||SETUP ||[[User:pcalarco|Pascal Calarco]] || [[User:jbwillia|Ben Williams]]
|-
|8:30 - 9:00 ||EXPO OPEN ||[[User:pcalarco|Pascal Calarco]]  ||[[User:jbwillia|Ben Williams]]
|- ||
|-
|9:00 - 10:00||EXPO OPEN || [[User:pcalarco|Pascal Calarco]] ||[[User:jbwillia|Ben Williams]]
|- ||
|-
|10:00 - 11:00 ||EXPO OPEN || [[User:pcalarco|Pascal Calarco]]  || [[User:jbwillia|Ben Williams]]
|-  ||
|-
|-
|7:30 - 8:30 ||SETUP ||[[User:pcalarco|Pascal Calarco]] || || ||
|11:00 - 12:00 ||EXPO OPEN || [[User:pcalarco|Pascal Calarco]]   ||[[User:jbwillia|Ben Williams]]
|- ||
|-
|-
|8:30 - 9:00 ||EXPO OPEN ||[[User:pcalarco|Pascal Calarco]] || || ||
|12:00 - 13:00 ||EXPO OPEN || [[User:pcalarco|Pascal Calarco]] ||[[User:jbwillia|Ben Williams]]
|- ||
|-
|-
|9:00 - 10:00||EXPO OPEN || ||[[User:s3cur17y|Mark Warner]] || ||
|13:00 - 14:00 ||EXPO OPEN ||[[User:pcalarco|Pascal Calarco]]  ||[[User:jbwillia|Ben Williams]]  
|- ||
|-
|-
|10:00 - 11:00 ||EXPO OPEN ||  ||[[User:s3cur17y|Mark Warner]] ||  ||
| 14:00 - 15:00 ||EXPO OPEN ||[[User:pcalarco|Pascal Calarco]]   ||[[User:jbwillia|Ben Williams]]  
|- ||
|-
|-
|11:00 - 12:00 ||EXPO OPEN ||   || || ||
|15:00 - 16:00 ||EXPO OPEN || [[User:pcalarco|Pascal Calarco]]  ||[[User:jbwillia|Ben Williams]]
|- ||
|-
|-
|12:00 - 13:00 ||EXPO OPEN ||  || || ||
|16:00 - 17:00 ||EXPO OPEN || [[User:pcalarco|Pascal Calarco]]   ||[[User:jbwillia|Ben Williams]]
|- ||
|-
|-
|13:00 - 14:00 ||EXPO OPEN || || || ||
|1700 - 1800||:30 TEARDOWN ||[[User:pcalarco|Pascal Calarco]]  ||[[User:jbwillia|Ben Williams]]
|-  ||
|-
|-
| 14:00 - 15:00 ||EXPO OPEN ||  || || ||
|}
 
== Arrival - Departure ==
{|
|-
|-
|15:00 - 16:00 ||EXPO OPEN ||  || || ||
! Who !! Arrive (Flight-Time) !! Departure (Flight-Time) !! Comments
|-
|-
|16:00 - 17:00 ||EXPO OPEN ||  ||  || ||
| Pascal Calarco || 3/25 || 3/27 || Driving from northern Indiana
|-
|-
|1700 - 1800||:30 TEARDOWN ||[[User:pcalarco|Pascal Calarco]] ||  ||  || 
| Ben Williams || 3/24 USAIR 1276 8:00pm || 3/27 United Airlines 7524 6:00AM ||  
|-
|-
|}
|}
== Reports ==
    Ben Williams
        [[http://jbwillia.wordpress.com/2011/03/25/will-i-get-there-ilf-1/ Report-1]]
        [[http://jbwillia.wordpress.com/2011/03/27/ilf-day-0/ Report 2]]
        [[http://jbwillia.wordpress.com/2011/03/28/ilf-day-3-will-i-get-there-part-2/ Report 3]]
    Pascal Calarco
        [[http://pascalcalarco.wordpress.com/2011/03/31/indiana-linux-festival-2011/ Event Report]]

Latest revision as of 19:59, 5 April 2011

ILF 2011

From the website:

"After weeks of planning, we have decided on dates for the inaugural Indiana LinuxFest. It will take place on March 25-27, 2011 at the Indianapolis West hotel near the Indianapolis International Airport. We are planning to hold day long classes on Friday the 25th. The major part of the conference will take place on Saturday the 26th and on Sunday the 27th we will be holding a DrupalCon and LPI certification exam."

When and Where

  • March 25: Day-long classes; Fedora & other distro installfest
  • March 26: Conference
  • March 27: DrupalCon and LPI certification exam;

Activities

  • Friday: InstallFest room w/Fedora and others
  • Saturday: Fedora booth in vendor area
  • we would like an EventBox for this event
  • expected attendance: 400-500

Team

Confirmed Ambassadors Attending & costs

  • pcalarco (fuel costs w/receipts; shared hotel room)
  • Southern_Gentleman: ($450 airfare; shared hotel room)

Budget Estimate

  • Sponsorship: $1,000+
  • Booth: $75 (confirmed; included in sponsorship)
  • Power: $15 (confirmed; included in sponsorship)
  • free wifi (confirmed)
  • Hotel (two people; one double room) 3/25, 3/26: $350 ($105 + tax)
  • Travel: $40 car rental cost & $60 estimated max gas cost for pcalarco; $450 for Ben Williams airfare = $550
  • total: $350 + $550 = $900; $3200 budget (including sponsorship)

Budget Actuals

  • Sponsorship: $1,000
  • Power: $25 (from hotel)
  • Hotel, Pascal Calarco & Ben Williams: $368.55
  • Car rental, Pascal Calarco: $103.83
  • Gasoline, South Bend to Indianapolis: $24.76
  • Event Box supplies: FriendFinder and scissors: $20.31
  • Fedora dinner, Pascal Calarco & Ben Williams: $42.00
  • Gasoline, Indianapolis to South Bend: $15.02
  • Airfare, Ben Williams: $430 (need exact number)

Total: $2029.47 ($1170.53 under budget)

Booth schedule (Saturday, March 26)

Time EST What Person 1 Person 2
7:30 - 8:30 SETUP Pascal Calarco Ben Williams
8:30 - 9:00 EXPO OPEN Pascal Calarco Ben Williams
9:00 - 10:00 EXPO OPEN Pascal Calarco Ben Williams
10:00 - 11:00 EXPO OPEN Pascal Calarco Ben Williams
11:00 - 12:00 EXPO OPEN Pascal Calarco Ben Williams
12:00 - 13:00 EXPO OPEN Pascal Calarco Ben Williams
13:00 - 14:00 EXPO OPEN Pascal Calarco Ben Williams
14:00 - 15:00 EXPO OPEN Pascal Calarco Ben Williams
15:00 - 16:00 EXPO OPEN Pascal Calarco Ben Williams
16:00 - 17:00 EXPO OPEN Pascal Calarco Ben Williams
1700 - 1800 :30 TEARDOWN Pascal Calarco Ben Williams

Arrival - Departure

Who Arrive (Flight-Time) Departure (Flight-Time) Comments
Pascal Calarco 3/25 3/27 Driving from northern Indiana
Ben Williams 3/24 USAIR 1276 8:00pm 3/27 United Airlines 7524 6:00AM

Reports

   Ben Williams 
       [Report-1]
       [Report 2]
       [Report 3]

   Pascal Calarco
       [Event Report]
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