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== Meetings == | == Meetings == | ||
We will be having physical meetings every week. If you are a volunteer, please do your best to attend each meeting. We need as much help as possible and we have limited budget, so we will wipe out freeloaders. | We will be having physical meetings every 2 weeks, and will be having it every week nearing the event. We will also be having IRC meeting at #fudcon-planning on thurday every week, ad 10:00pm MYT. If you are a volunteer, please do your best to attend each meeting. We need as much help as possible and we have limited budget, so we will wipe out freeloaders. | ||
Volunteers are entitled with priority on swags and tshirt. So, please make yourselves useful :) | Volunteers are entitled with priority on swags and tshirt. So, please make yourselves useful :) | ||
Line 13: | Line 13: | ||
|- | |- | ||
| 6th March 2012, 6:30pm @ APIIT || 1st physical meeting with volunteers || Izhar & MavJS to organize, everyone else to attend || | | 6th March 2012, 6:30pm @ APIIT || 1st physical meeting with volunteers || Izhar & MavJS to organize, everyone else to attend || | ||
|- | |- | ||
| 20th March 2012 || Venue confirmation dateline || || | | 20th March 2012 || Venue confirmation dateline || || | ||
Line 23: | Line 21: | ||
|- | |- | ||
| 24th March 2012 || Tshirt and swags design dateline. Design need to be done by this date for sending for production || || | | 24th March 2012 || Tshirt and swags design dateline. Design need to be done by this date for sending for production || || | ||
|- | |- | ||
| 27th March 2012 | | 27th March 2012 || Press release dateline. Press release writeup should be done by now for submission to newspapers || || | ||
|- | |- | ||
| 3rd April 2012, 6:30pm || Physical meeting || Everyone || | | 3rd April 2012, 6:30pm || Physical meeting || Everyone || | ||
|- | |- | ||
| 14th April 2012 || FOODCon venue and plan confirmation dateline || Jipang_menjerit/Luf_kin || | | 14th April 2012 || FOODCon venue and plan confirmation dateline || Jipang_menjerit/Luf_kin || | ||
Line 54: | Line 50: | ||
| 22th May 2012 || Debriefing || Everyone || | | 22th May 2012 || Debriefing || Everyone || | ||
|} | |} | ||
== Important Tickets == | |||
* https://fedorahosted.org/design-team/ticket/220 - Logo design | |||
* https://fedorahosted.org/marketing-team/ticket/128 - Press release | |||
== Meeting Agendas == | == Meeting Agendas == | ||
Line 64: | Line 65: | ||
*** Ushers | *** Ushers | ||
*** Tech support | *** Tech support | ||
** Promotion & | ** Promotion, Publication & Sponsorship | ||
*** Press release | |||
*** Designs | *** Designs | ||
*** Social media promotion | *** Social media promotion | ||
*** Liason with Fedora Design Team | *** Liason with Fedora Design Team | ||
*** Notify potential sponsors about sponsorship packages (especially for T-Shirts) | |||
** Food & Beverages | ** Food & Beverages | ||
*** FOODCon | *** FOODCon | ||
Line 82: | Line 85: | ||
==== Minutes ==== | ==== Minutes ==== | ||
* 40 mins per talk | |||
** volunteers | |||
*** logistics | |||
**** Gurdip (lead) | |||
**** TYSeries (assistant) | |||
**** Khoo | |||
**** Patrick | |||
**** Low | |||
**** James | |||
**** Jaya | |||
*** promo | |||
**** Jipang (lead) | |||
**** Adam | |||
**** Yogi | |||
**** Dean | |||
**** Cassandra | |||
**** Wailynn | |||
**** Candy | |||
**** Justin | |||
*** Food & Beverages | |||
**** Hanif | |||
**** Eric (lead) | |||
**** ALmol | |||
**** Siddiq | |||
**** Avif | |||
**** Vicent | |||
**** Meng | |||
**** Kulll | |||
*** Coordinators | |||
**** KageSenshi | |||
**** Maverick | |||
* Things to lookout for | |||
** FNB | |||
*** find 2 or 3 fast food vendor | |||
*** FUD BBQ (Budget: 3750MYR / 1300USD) | |||
*** Budgeting for food/equipment | |||
** Promo | |||
*** press release | |||
*** Get the guidebook handout done | |||
*** promotional flyers - get help from design team if needed | |||
=== 8th March 2012 (IRC Meeting, #fudcon-planning) === | |||
* Confirmation of hotel and meeting room capability | |||
* Immediate list of to-do's | |||
* Decide when to open up, and close, subsidy requests, and have some agreement on how those requests will be processed | |||
* Beginning of ticket creation/processing in Trac for important actions to track as we plan the event | |||
* Logo discussion : [http://publictest04.fedoraproject.org/artboard/post/view/115 sketch 1 - Design Team #220] | |||
=== 13th March 2012 (IRC Meeting, #fedora-my) === | |||
Agenda: | |||
* Invitation to attendees (will need help from RH Malaysia) | |||
* Promotion status | |||
** Promo team, please update on what things you've done, and what | |||
you are planning to do | |||
** Logo design: | |||
*** Current proposals: | |||
**** http://publictest04.fedoraproject.org/artboard/post/view/115 - bckurera | |||
**** http://gnokii.fedorapeople.org/fudcon-kl.png - s.kempter | |||
**** http://gnokii.fedorapeople.org/fudcon-kl2.png - s.kempter | |||
** Tshirt & Swags | |||
*** Prices / vendors | |||
*** Tshirt Design | |||
*** Swag - what to produce? | |||
** Updates on tasks assigned by the FPL from the last #fudcon-planning meeting | |||
*** http://meetbot.fedoraproject.org/fudcon-planning/2012-03-08/fudcon_kl_planning.2012-03-08-13.59.txt | |||
=== 15th March 2012 (IRC Meeting, #fudcon-planning) === | |||
* http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-15 | |||
=== 20th March 2012 (Physical Meeting, APIIT) === | |||
* http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-20 | |||
=== 22nd March 2012 (IRC Meeting, #fudcon-planning) === | |||
* https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-22 | |||
=== 27th March 2012 (IRC Meeting, #fedora-my) === | |||
* https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-27 | |||
=== 29th March 2012 (IRC Meeting, #fudcon-planning) === | |||
* https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-29 | |||
=== 3rd April 2012 (Physical Meeting, APIIT) === | |||
* https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-03 | |||
=== 5th April 2012 (IRC Meeting, #fudcon-planning) === | |||
* https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-05 | |||
=== 10th April 2012 (IRC Meeting, #fedora-my) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-10 | |||
=== 12th April 2012 (IRC Meeting, #fudcon-planing) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-12 | |||
=== 17th April 2012 (Physical Meeting, APIIT) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-17 | |||
=== 19th April 2012 (IRC Meeting, #fudcon-planing) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-19 | |||
=== 24 April 2012 (IRC Meeting, #fedora-my) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-24 | |||
=== 26 April 2012 (IRC Meeting, #fudcon-planning) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-26 | |||
=== 30 April 2012 (Physical Meeting, UCTI) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-30 | |||
=== 03 May 2012 (IRC Meeting, #fudcon-planning) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-05-03 | |||
=== 08 May 2012 (Physical Meeting, UCTI) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-05-08 | |||
=== 10 May 2012 (IRC Meeting, #fudcon-planning) === | |||
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-05-10 | |||
== Promotion, Publication & Design Team == | |||
=== Call for Participation === | |||
English | |||
<pre> | |||
Greetings! | |||
Call for Participation for FUDCon APAC : KL 2012 | |||
------------------------------------------------ | |||
Location: UCTI-APIIT, Bukit Jalil, Kuala Lumpur | |||
Date: 18-20th May 2012 | |||
FUDCon is the Fedora Users and Developers Conference[1], a major free software | |||
event held in various regions around the world, usually annually per region by | |||
the Fedora Project[2], a GNU/Linux distribution community. | |||
FUDCon is a combination of sessions, talks, workshops, and hackfests in which | |||
contributors work on specific initiatives. Topics include infrastructure, | |||
feature development, community building, general management and governance, | |||
marketing, testing and QA, packaging, etc. | |||
This year, Malaysia[3] has been given the honour of hosting this premier event for the | |||
Asia Pacific region and we are inviting everyone, developers and users alike, | |||
to participate in this event which will be a span of 3 days, at The Asia | |||
Pacific University College of Technology and Innovation (UCTI-APIIT), Technology Park Malaysia | |||
Bukit Jalil[4]. | |||
The event will consist of 2 days of free flowing barcamp[5] format event, which | |||
will host sessions such as hackfests, workshops, discussions and talks, with | |||
a 3 track conference happening on the 19th of May. | |||
Admission is FREE and open to all, and if you have a session to share, please | |||
submit them to us at our wiki[6] or email to izhar@fedoraproject.org. Talks | |||
submitted before 28th April 2012 may stand a chance of being listed in the 3 tracks | |||
conference, while the rest of the sessions will be saved for the barcamp days. | |||
Sessions may consist of any topics which relates to Fedora and Free Software / | |||
Open Source (FOSS) such as: | |||
* IT Infrastructure | |||
* Cloud computing | |||
* Software development | |||
* Content, artworks and media creation and publishing | |||
* Community building | |||
* Marketing and spreading FOSS/Fedora | |||
* FOSS/Fedora in education | |||
* FOSS/Fedora in business | |||
* General FOSS topics | |||
* FOSS/Fedora workshops and hackfests. | |||
All sessions are expected to be related to FOSS and are to be presented on | |||
Fedora, and using examples which works on Fedora. | |||
Remember to register[7] yourself if you are attending, as to keep cost | |||
predictable, our freebies are limited and priority is given to those | |||
who register and attend early!!. So register NOW to avoid dissappointment!. | |||
For more information and announcements, subscribe and contact us on our | |||
mailing list[8] or follow the Fedora Malaysia page[9] on Google+. | |||
Looking forward to your submissions and attendance in the event!!! | |||
Thank you | |||
[1] http://fudcon.fedoraproject.org/ | |||
[2] http://fedoraproject.org/ | |||
[3] http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012 | |||
[4] http://www.ucti.edu.my/ | |||
[5] http://en.wikipedia.org/wiki/BarCamp | |||
[6] https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012#Talks | |||
[7] http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012#Pre-registration | |||
[8] https://admin.fedoraproject.org/mailman/listinfo/malaysian-users | |||
[9] http://gplus.to/fedoramy | |||
</pre> | |||
== FUDCon guidebook handout == | === FUDCon guidebook handout === | ||
Things to be inside: | Things to be inside: | ||
Line 98: | Line 312: | ||
* Guide to activate daily internet for local 3G providers | * Guide to activate daily internet for local 3G providers | ||
* Guide to find free wifi | * Guide to find free wifi | ||
* Sponsors | |||
=== Travel Kit === | |||
Will be a PDF with information useful for foreign attendees. To be sent to attendees latest 1.5 week before event | |||
* How to get to venue from airport | |||
* How to get to hotel from airport | |||
* Useful contact numbers | |||
** Taxi | |||
** Emergency numbers | |||
** Organizer numbers | |||
* City guide | |||
* Things to do once reached Malaysia | |||
=== Promotional flyers === | |||
HiTB have a great example. http://conference.hitb.nl/hitbsecconf2011ams/hitb2011ams-flyer | |||
Things to be on the flyers: | |||
* Keynote talks | |||
* Talk highlights | |||
* Schedule | |||
* Information on how to register. | |||
* Pitch to get people submitting sessions | |||
== Press Release == | === Press Release === | ||
We need a press release to submit to local newspapers. | We need a press release to submit to local newspapers. | ||
Line 105: | Line 345: | ||
<writeup here> | <writeup here> | ||
== Sponsorship Packages == | === Sponsorship Packages === | ||
We only accept in-kind sponsorship. If there are people who are interested to sponsor, here are the things that would be helpful if we get sponsorship: | We only accept in-kind sponsorship. If there are people who are interested to sponsor, here are the things that would be helpful if we get sponsorship: | ||
* Extra T-Shirts - bundle of | * Extra T-Shirts - bundle of 10 - each sponsor will get a mention+logo in the guidebook | ||
=== Swags === | |||
Ideas: | |||
* "Powered by Fedora" sticker | |||
* "Genuine Fedora Software" sticker :P | |||
== Logistics Team == | |||
=== Checklist === | |||
* Audio system | |||
* Projector for each rooms | |||
* Walkie Talkies | |||
* Devices with 720p video recording - for recording the sessions [Note]: might want to ask UCTI Spotlight | |||
* whiteboard markers/erasers (should leave an estimated amount of funds/ask APIIT to provide?) | |||
* Board for the barcamp schedules | |||
* Get invoice for hotel - wait first? | |||
==== Hotel Pricing Info ==== | |||
* Superior/Standard room: either (1 x king size) or (2 x single) beds. 202.00MYR/67.00USD. Accommodates a maximum of 2 adults. | |||
* Family Suite | |||
** Family Standard room: (1 x king) + (1 x single) bed. 270.00MYR/90.00USD. Accommodates a maximum of 3 adults. Can have only 1 extra bed. | |||
** Family Superior room: (1 x king) + (2 x single) bed. 315.00MYR/105.00USD. Accommodates a maximum of 4 adults. Can have only 1 extra bed. | |||
** Family Deluxe room: two separate bedrooms. (1 x king) + (2 x single) beds. 340.00MYR/113.00USD. Accommodates a maximum of 4 adults. Can have 2 more extra bed. | |||
* '''Notes''' | |||
**Pricing is per night (+/-) inclusive of taxes & fees. | |||
** All pricing include breakfast. | |||
** We can have extra beds for 53MYR/17.61USD with breakfast. | |||
** wi-fi is provided with no extra charges. | |||
** The hotel doesn't give discount unless we're taking 30 and above rooms. | |||
** Should make a move on booking the rooms, between this month and middle of next month, as they may become unavailable since other events from the ministries are happening during April/May. | |||
== Hospitality, Food & Beverages Team == | |||
=== Checklist === | |||
* Find venue for FUDPub BBQ | |||
** Budget for food and rental of equipments or find catering for the BBQ. | |||
* Get invoice & menu for FnB | |||
* Contact fastfood providers who might want to open booth during the event | |||
* Food trips for friday night | |||
== Rooms == | |||
{| | |||
! Room !! Seats | |||
|- | |||
|Auditorium 3 || 204 | |||
|- | |||
|Auditorium 2 || 178 | |||
|- | |||
|L3-1 || 79 | |||
|- | |||
|L3-2 || 81 | |||
|- | |||
|L2-1 || 47 | |||
|- | |||
|L2-2 || 41 | |||
|- | |||
|L2-3 || 53 | |||
|- | |||
|L2-4 || 56 | |||
|- | |||
|L2-5 || 53 | |||
|- | |||
|L2-6 || 54 | |||
|- | |||
|L2-7 || 80 | |||
|- | |||
|L2-8 || 18 | |||
|- | |||
|L2-9 || 20 | |||
|- | |||
|L2-10 || 61 | |||
|- | |||
|L2-11 || 32 | |||
|- | |||
|L2-12 || 36 | |||
|- | |||
|} | |||
== Todo List based on individual == | == Todo List based on individual == | ||
Feel free to use this section to keep track of your todos. The will help the coordinators in keeping tracks things are being worked on. | |||
=== For: Maverick === | === For: Maverick === | ||
Line 118: | Line 448: | ||
* get UCTI student mailing list for event promotion | * get UCTI student mailing list for event promotion | ||
* get contact for marketing department from APIIT for event promotion | * get contact for marketing department from APIIT for event promotion | ||
* get ahold of UCTI Facebook page owner | * get ahold of UCTI Facebook/UCTI FOSS page owner | ||
* get more volunteers | * '''get more volunteers (''considered done'')''' | ||
** get ~1-2 rep from Student ARC | ** ['''Note:''' too many volunteers] | ||
** try recruiting from Software Architect SIG | *** <strike>get ~1-2 rep from Student ARC</strike> | ||
*** <strike>try recruiting from Software Architect SIG</strike> | |||
=== For: KageSenshi === | === For: KageSenshi === | ||
Line 132: | Line 463: | ||
** http://knowledge.oscc.org.my/practice-areas/government/oss-implementation-by-federal-and-state-government/oss-adoption | ** http://knowledge.oscc.org.my/practice-areas/government/oss-implementation-by-federal-and-state-government/oss-adoption | ||
** <add companies who known to use Fedora here> | ** <add companies who known to use Fedora here> | ||
=== For: jipang_menjerit === | |||
* finalize for design templates by this '''end of March''' for: | |||
**logo | |||
**t-shirt | |||
**booklets | |||
**etc | |||
* provide content for booklets, invitation, press release | |||
* get some media attention: | |||
**Bloggers - Amanz probably can be our partner | |||
**TV - TV9, TV3, Awani | |||
**Newspaper & Mag | |||
* deliver duties to the new-bloods (I am not a vampire) | |||
* get ahold of UCTI Facebook/UCTI FOSS page owner | |||
* get more volunteers | |||
** UTM lads | |||
** UiTM (probablylity luf_kin can help me out here, so di the promotion) |
Latest revision as of 16:32, 30 November 2012
FUDCon KL 2012 Todo List
Meetings
We will be having physical meetings every 2 weeks, and will be having it every week nearing the event. We will also be having IRC meeting at #fudcon-planning on thurday every week, ad 10:00pm MYT. If you are a volunteer, please do your best to attend each meeting. We need as much help as possible and we have limited budget, so we will wipe out freeloaders.
Volunteers are entitled with priority on swags and tshirt. So, please make yourselves useful :)
Schedule and Datelines
Dateline | Description | People responsible | Notes |
---|---|---|---|
6th March 2012, 6:30pm @ APIIT | 1st physical meeting with volunteers | Izhar & MavJS to organize, everyone else to attend | |
20th March 2012 | Venue confirmation dateline | ||
20th March 2012, 6:30pm | Physical meeting | Everyone | |
20th March 2012 | Website should be up by now | ||
24th March 2012 | Tshirt and swags design dateline. Design need to be done by this date for sending for production | ||
27th March 2012 | Press release dateline. Press release writeup should be done by now for submission to newspapers | ||
3rd April 2012, 6:30pm | Physical meeting | Everyone | |
14th April 2012 | FOODCon venue and plan confirmation dateline | Jipang_menjerit/Luf_kin | |
17th April 2012, 6:30pm | Physical meeting | Everyone | |
24th April 2012, 6:30pm | Physical meeting | Everyone | |
28th April 2012 | Banner design dateline. Banners should be submitted for printing soon after this date | ||
1st May 2012, 6:30pm | Physical meeting | Everyone | |
8th May 2012 | Swags/Tshirt/Banner delivery dateline | Setting this early to reduce stress :) | |
8th May 2012, 6:30pm | Physical meeting | Everyone | |
8th May 2012 | Guidebook design dateline. Guidebook will be printed afterwards | ||
15th May 2012, 6:30pm | Physical meeting | Everyone | |
17th May 2012 | Prep night. Check logistics are functioning. Briefings | Everyone | |
18-20th May 2012 | Event starts!!!! | Everyone!!! | |
22th May 2012 | Debriefing | Everyone |
Important Tickets
- https://fedorahosted.org/design-team/ticket/220 - Logo design
- https://fedorahosted.org/marketing-team/ticket/128 - Press release
Meeting Agendas
6th March 2012
- Introduce volunteers
- Assign volunteers to primary groups
- Logistics
- Ushers
- Tech support
- Promotion, Publication & Sponsorship
- Press release
- Designs
- Social media promotion
- Liason with Fedora Design Team
- Notify potential sponsors about sponsorship packages (especially for T-Shirts)
- Food & Beverages
- FOODCon
- Hospitality
- Deal with international attendees related matters
- Attendee pickups
- Emergency response
- Medical
- Logistics
- Some requirements volunteers must follow - to be mentioned by Maverick
- Subscribe to mailing lists (fedora-my & fudcon-planning)
- IRC channel (#fedora-my) - notes: How-To IRC - Full Circle Magazine
- Work out a clear initial todo list
Minutes
- 40 mins per talk
- volunteers
- logistics
- Gurdip (lead)
- TYSeries (assistant)
- Khoo
- Patrick
- Low
- James
- Jaya
- promo
- Jipang (lead)
- Adam
- Yogi
- Dean
- Cassandra
- Wailynn
- Candy
- Justin
- Food & Beverages
- Hanif
- Eric (lead)
- ALmol
- Siddiq
- Avif
- Vicent
- Meng
- Kulll
- Coordinators
- KageSenshi
- Maverick
- logistics
- volunteers
- Things to lookout for
- FNB
- find 2 or 3 fast food vendor
- FUD BBQ (Budget: 3750MYR / 1300USD)
- Budgeting for food/equipment
- Promo
- press release
- Get the guidebook handout done
- promotional flyers - get help from design team if needed
- FNB
8th March 2012 (IRC Meeting, #fudcon-planning)
- Confirmation of hotel and meeting room capability
- Immediate list of to-do's
- Decide when to open up, and close, subsidy requests, and have some agreement on how those requests will be processed
- Beginning of ticket creation/processing in Trac for important actions to track as we plan the event
- Logo discussion : sketch 1 - Design Team #220
13th March 2012 (IRC Meeting, #fedora-my)
Agenda:
- Invitation to attendees (will need help from RH Malaysia)
- Promotion status
- Promo team, please update on what things you've done, and what
you are planning to do
- Logo design:
- Current proposals:
- Tshirt & Swags
- Prices / vendors
- Tshirt Design
- Swag - what to produce?
- Updates on tasks assigned by the FPL from the last #fudcon-planning meeting
- Logo design:
15th March 2012 (IRC Meeting, #fudcon-planning)
20th March 2012 (Physical Meeting, APIIT)
22nd March 2012 (IRC Meeting, #fudcon-planning)
27th March 2012 (IRC Meeting, #fedora-my)
29th March 2012 (IRC Meeting, #fudcon-planning)
3rd April 2012 (Physical Meeting, APIIT)
5th April 2012 (IRC Meeting, #fudcon-planning)
10th April 2012 (IRC Meeting, #fedora-my)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-10
12th April 2012 (IRC Meeting, #fudcon-planing)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-12
17th April 2012 (Physical Meeting, APIIT)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-17
19th April 2012 (IRC Meeting, #fudcon-planing)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-19
24 April 2012 (IRC Meeting, #fedora-my)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-24
26 April 2012 (IRC Meeting, #fudcon-planning)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-26
30 April 2012 (Physical Meeting, UCTI)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-30
03 May 2012 (IRC Meeting, #fudcon-planning)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-05-03
08 May 2012 (Physical Meeting, UCTI)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-05-08
10 May 2012 (IRC Meeting, #fudcon-planning)
https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-05-10
Promotion, Publication & Design Team
Call for Participation
English
Greetings! Call for Participation for FUDCon APAC : KL 2012 ------------------------------------------------ Location: UCTI-APIIT, Bukit Jalil, Kuala Lumpur Date: 18-20th May 2012 FUDCon is the Fedora Users and Developers Conference[1], a major free software event held in various regions around the world, usually annually per region by the Fedora Project[2], a GNU/Linux distribution community. FUDCon is a combination of sessions, talks, workshops, and hackfests in which contributors work on specific initiatives. Topics include infrastructure, feature development, community building, general management and governance, marketing, testing and QA, packaging, etc. This year, Malaysia[3] has been given the honour of hosting this premier event for the Asia Pacific region and we are inviting everyone, developers and users alike, to participate in this event which will be a span of 3 days, at The Asia Pacific University College of Technology and Innovation (UCTI-APIIT), Technology Park Malaysia Bukit Jalil[4]. The event will consist of 2 days of free flowing barcamp[5] format event, which will host sessions such as hackfests, workshops, discussions and talks, with a 3 track conference happening on the 19th of May. Admission is FREE and open to all, and if you have a session to share, please submit them to us at our wiki[6] or email to izhar@fedoraproject.org. Talks submitted before 28th April 2012 may stand a chance of being listed in the 3 tracks conference, while the rest of the sessions will be saved for the barcamp days. Sessions may consist of any topics which relates to Fedora and Free Software / Open Source (FOSS) such as: * IT Infrastructure * Cloud computing * Software development * Content, artworks and media creation and publishing * Community building * Marketing and spreading FOSS/Fedora * FOSS/Fedora in education * FOSS/Fedora in business * General FOSS topics * FOSS/Fedora workshops and hackfests. All sessions are expected to be related to FOSS and are to be presented on Fedora, and using examples which works on Fedora. Remember to register[7] yourself if you are attending, as to keep cost predictable, our freebies are limited and priority is given to those who register and attend early!!. So register NOW to avoid dissappointment!. For more information and announcements, subscribe and contact us on our mailing list[8] or follow the Fedora Malaysia page[9] on Google+. Looking forward to your submissions and attendance in the event!!! Thank you [1] http://fudcon.fedoraproject.org/ [2] http://fedoraproject.org/ [3] http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012 [4] http://www.ucti.edu.my/ [5] http://en.wikipedia.org/wiki/BarCamp [6] https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012#Talks [7] http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012#Pre-registration [8] https://admin.fedoraproject.org/mailman/listinfo/malaysian-users [9] http://gplus.to/fedoramy
FUDCon guidebook handout
Things to be inside:
- Event map
- Location bio
- Food places
- Schedule
- Foreword from team
- Contact info
- Organizers
- Emergency contacts
- Guide to activate daily internet for local 3G providers
- Guide to find free wifi
- Sponsors
Travel Kit
Will be a PDF with information useful for foreign attendees. To be sent to attendees latest 1.5 week before event
- How to get to venue from airport
- How to get to hotel from airport
- Useful contact numbers
- Taxi
- Emergency numbers
- Organizer numbers
- City guide
- Things to do once reached Malaysia
Promotional flyers
HiTB have a great example. http://conference.hitb.nl/hitbsecconf2011ams/hitb2011ams-flyer
Things to be on the flyers:
- Keynote talks
- Talk highlights
- Schedule
- Information on how to register.
- Pitch to get people submitting sessions
Press Release
We need a press release to submit to local newspapers.
<writeup here>
Sponsorship Packages
We only accept in-kind sponsorship. If there are people who are interested to sponsor, here are the things that would be helpful if we get sponsorship:
- Extra T-Shirts - bundle of 10 - each sponsor will get a mention+logo in the guidebook
Swags
Ideas:
- "Powered by Fedora" sticker
- "Genuine Fedora Software" sticker :P
Logistics Team
Checklist
- Audio system
- Projector for each rooms
- Walkie Talkies
- Devices with 720p video recording - for recording the sessions [Note]: might want to ask UCTI Spotlight
- whiteboard markers/erasers (should leave an estimated amount of funds/ask APIIT to provide?)
- Board for the barcamp schedules
- Get invoice for hotel - wait first?
Hotel Pricing Info
- Superior/Standard room: either (1 x king size) or (2 x single) beds. 202.00MYR/67.00USD. Accommodates a maximum of 2 adults.
- Family Suite
- Family Standard room: (1 x king) + (1 x single) bed. 270.00MYR/90.00USD. Accommodates a maximum of 3 adults. Can have only 1 extra bed.
- Family Superior room: (1 x king) + (2 x single) bed. 315.00MYR/105.00USD. Accommodates a maximum of 4 adults. Can have only 1 extra bed.
- Family Deluxe room: two separate bedrooms. (1 x king) + (2 x single) beds. 340.00MYR/113.00USD. Accommodates a maximum of 4 adults. Can have 2 more extra bed.
- Notes
- Pricing is per night (+/-) inclusive of taxes & fees.
- All pricing include breakfast.
- We can have extra beds for 53MYR/17.61USD with breakfast.
- wi-fi is provided with no extra charges.
- The hotel doesn't give discount unless we're taking 30 and above rooms.
- Should make a move on booking the rooms, between this month and middle of next month, as they may become unavailable since other events from the ministries are happening during April/May.
Hospitality, Food & Beverages Team
Checklist
- Find venue for FUDPub BBQ
- Budget for food and rental of equipments or find catering for the BBQ.
- Get invoice & menu for FnB
- Contact fastfood providers who might want to open booth during the event
- Food trips for friday night
Rooms
Room | Seats |
---|---|
Auditorium 3 | 204 |
Auditorium 2 | 178 |
L3-1 | 79 |
L3-2 | 81 |
L2-1 | 47 |
L2-2 | 41 |
L2-3 | 53 |
L2-4 | 56 |
L2-5 | 53 |
L2-6 | 54 |
L2-7 | 80 |
L2-8 | 18 |
L2-9 | 20 |
L2-10 | 61 |
L2-11 | 32 |
L2-12 | 36 |
Todo List based on individual
Feel free to use this section to keep track of your todos. The will help the coordinators in keeping tracks things are being worked on.
For: Maverick
- get confirmation of exact location before every meeting
- get technical staffs' mailing list for event announcements
- get UCTI student mailing list for event promotion
- get contact for marketing department from APIIT for event promotion
- get ahold of UCTI Facebook/UCTI FOSS page owner
- get more volunteers (considered done)
- [Note: too many volunteers]
get ~1-2 rep from Student ARCtry recruiting from Software Architect SIG
- [Note: too many volunteers]
For: KageSenshi
- get b&w of venue confirmation from gurdip
- setup site
- do event announcement once stuff confirmed
- promote! promote! promote!
- Jabatan Metereology
- The Star - press release - Mansur know her contact
- http://knowledge.oscc.org.my/practice-areas/government/oss-implementation-by-federal-and-state-government/oss-adoption
- <add companies who known to use Fedora here>
For: jipang_menjerit
- finalize for design templates by this end of March for:
- logo
- t-shirt
- booklets
- etc
- provide content for booklets, invitation, press release
- get some media attention:
- Bloggers - Amanz probably can be our partner
- TV - TV9, TV3, Awani
- Newspaper & Mag
- deliver duties to the new-bloods (I am not a vampire)
- get ahold of UCTI Facebook/UCTI FOSS page owner
- get more volunteers
- UTM lads
- UiTM (probablylity luf_kin can help me out here, so di the promotion)