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[[Image:design-fad-2014.png]]
This is the main page for the 2015 Design Team FAD, which is a [[FAD]] (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.
This is the main page for the 2015 Design Team FAD, which is a [[FAD]] (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.


*'''Location:''' Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
*'''Location:''' Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
*'''Date:''' January 16th - 18th 2015  
*'''Dates:''' January 16th - 18th 2015  
 


== Purpose / Agenda ==
== Purpose / Agenda ==
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We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.
We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.


Here the the high-level agenda items we'd like to cover over the 3 days:
Here is a calendar that breaks out our time into 9 90-minute blocks as well as time for a welcome/introductions session and a closing session. It also lists out various important transporation timelines for shuttle vans, etc.:
 
'''[https://apps.fedoraproject.org/calendar/design-FAD/2015/1/12/ https://apps.fedoraproject.org/calendar/design-FAD/2015/1/12/]'''
 
Here the high-level agenda items we'd like to cover over the 3 days:


* Clean up the design team trac queue at https://fedorahosted.org/design-team/
* Clean up the design team trac queue at https://fedorahosted.org/design-team/ {{check}}
** Close all tickets that are not necessary anymore
** Close all tickets that are not necessary anymore {{check}}
** Make progress on tickets that are still necessary
** Make progress on tickets that are still necessary {{check}}
** Figure out a strategy for how to keep it clean in the future
** Figure out a strategy for how to keep it clean in the future {{check}}
* Brainstorm a sustainable process for organizing, accepting, and assigning tickets on the design team trac queue at https://fedorahosted.org/design-team/
* Brainstorm a sustainable process for organizing, accepting, and assigning tickets on the design team trac queue at https://fedorahosted.org/design-team/ {{check}}
** How shall we do recurring badges?
** How shall we do recurring badges? {{caution}}
** Can we list beginner tasks on easyfix?
** Can we list beginner tasks on easyfix? {{check}}
* How to organize release design in future
* How to organize release design in future {{check}}
** jreznik wants to see tickets for the release tasks - who and how do this?
** jreznik wants to see tickets for the release tasks - who and how do this? {{check}}
** what do without codenames define a system for ourself or bringing a new codename system again
** what do without codenames define a system for ourself or bringing a new codename system again {{check}}
** organize a starting meeting for each release to start on distribution design
** organize a starting meeting for each release to start on distribution design {{check}}
** https://lists.fedoraproject.org/pipermail/design-team/2014-September/006962.html
** https://lists.fedoraproject.org/pipermail/design-team/2014-September/006962.html {{caution}}
* Reorgainzation of design teams fp.o account
* Reorgainzation of design teams fp.o account {{check}}
* How to come to regularly meetings again, to keep track of all things
* How to come to regularly meetings again, to keep track of all things {{check}}
** bi-weekly? tuesday, wednesday or thursday
** bi-weekly? tuesday, wednesday or thursday {{check}}
** set it up in fedocal
** set it up in fedocal {{check}}
** #meeting or #design?
** #meeting or #design? {{check}}
* Design team infrastructure discussion: status of art board, glitter gallery, nuancier, sparkleshare on fedorahosted, general asset management
* Design team infrastructure discussion: status of art board, glitter gallery, nuancier, sparkleshare on fedorahosted, general asset management {{check}}
* Adapt the wiki pages for new decided things
* Adapt the wiki pages for new decided things {{check}}
** cleanup all wiki pages
** cleanup all wiki pages {{check}}
** move category artwork -> design
** move category artwork -> design
** cleanup https://fedoraproject.org/wiki/Marketing_collateral and write protect it after
** cleanup https://fedoraproject.org/wiki/Marketing_collateral and write protect it after
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** adapt https://fedoraproject.org/wiki/Hackergotchi to an formal size, cleanup preparations for http://planet.fedoraproject.org/heads/
** adapt https://fedoraproject.org/wiki/Hackergotchi to an formal size, cleanup preparations for http://planet.fedoraproject.org/heads/
*** hackagotchi design was a beginner task before
*** hackagotchi design was a beginner task before
* Restarting of bounties
* Restarting of bounties {{check}}
* team members update
* team members update {{check}}
** Clean out inactive accounts
** Clean out inactive accounts {{caution}}
*** design-veterans group?
*** design-veterans group? {{caution}}
*** Clean https://fedoraproject.org/wiki/Artwork/Contributors - better write protected and edited from admins
*** Clean https://fedoraproject.org/wiki/Artwork/Contributors - better write protected and edited from admins {{check}}
** are event ninjas still needed? https://fedoraproject.org/wiki/Design/Events_Ninjas
** are event ninjas still needed? https://fedoraproject.org/wiki/Design/Events_Ninjas {{check}}
** Add active accounts that haven't been added
** Add active accounts that haven't been added {{check}}
* Rework Join process
* Rework Join process {{check}}
** enforce personal wiki pages? - show skills there
** enforce personal wiki pages? - show skills there {{check}}
* Schedule periodic video hangouts with the #fedora-apps people.  Fun show-and-tell times? {{check}}
 
== Travel / Accommodation / Transportation ==


== Travel & Accomodation ==
=== Airport Transportation ===


[http://www.massport.com/logan Boston Logan International Airport] ([https://goo.gl/maps/rSrzr map]), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.
[http://www.massport.com/logan Boston Logan International Airport] ([https://goo.gl/maps/rSrzr map]), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.
==== Arrivals ====
Paul has rented a minivan and will do 2 trips from the airport and to Westford and back; it can hold 6 people including a driver, and luggage. The trips will be as follows:
* '''1:45 PM''' departure; will arrive at Westford Regency around '''2:30 PM.'''
** Passengers: Suchakra, Zach, Sirko, Yogi
* '''9:00 PM''' departure; will arrive at Westford Regency around '''9:45 PM.'''
** Passengers: Sarup, Luya, Sam, Chris
* Mo will meet Marie at the airport and ride train with her to her house. Alternatively, if there is interest, Mo can give a mini tour of Boston to anyone waiting for the 9 PM van.
Thursday, January 15th 2015
* 10:35 AM '''[E]''' Suchakra Sharma, Porter Airlines Flight 939 from YTZ
* 11:38 AM '''[C]''' Zach Snyder, JetBlue Flight 160 from PHL
* 01:00 PM '''[C]''' Paul Frields, JetBlue 782 from RIC
* 01:20 PM '''[E]''' Sirko Kemter, KLM 6031 from AMS
* 01:20 PM '''[E]''' Prima Yogi Loviniltra, KLM 6031 from AMS
* 01:27 PM '''[B]''' Marie Nordin, US Airways Flight 1776 from PHL
* 01:45 PM '''[E]''' Sarup Banskota, British Airways Flight 213 from LHR
* 05:57 PM '''[B]''' Luya Tshimbalanga, Air Canada Flight 7386 from YYZ
* 06:35 PM '''[E]''' Samuel Iuri Lufthansa, LH 424 from MUC
* 08:41 PM '''[C]''' Chris Roberts, JetBlue 1384 from RDU
==== Departures ====
There will be 2 trips to the airport and one trip into the city for local residents on Sunday. We will have a catered lunch brought to the event for 11:30 so folks departing on the first run will be able to eat before their departure.
* '''12:30 PM''' departure; will arrive at Logan Airport at ~1:15 PM.
** Passengers: Luya (3:22 PM), Chris (4:07 PM), Sam, Yogi
* '''2:20 PM''' departure; will arrive at Logan Airport at ~3:05 PM
** Passengers: Suchakra (6:00 PM), Zach (6:15 PM), Marie (5:10 PM), Paul (7:00 PM), Ryan (will drive van back to Westford)
* '''4:15 PM''' departure;
** '''5:00 PM''' drop off Emily
** '''5:30 PM''' drop off rental car
* (Ray will pick up Mo at 4:15)
* '''Monday 11:00 AM''' Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at South Station. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. You guys can check in your luggage for the day for $10 at the Greyhound terminal at South Station and tour the city. When you go to South Station to pick up your luggage at the end of the day, note that there is a direct line from South Station to the Airport on the Silver line, the fees are the same as the subway (~$2). Should be a 15-20 min trip.
Sunday, January 18th 2015
* 03:22 PM '''[B]''' Luya Tshimbalanga, United 1219
* 04:07 PM '''[C]''' Chris Roberts, JetBlue 2783
* 05:10 PM '''[B]''' Marie Nordin, US Airways 3819
* 06:00 PM '''[A]''' Suchakra Sharma, Delta 2689
* 06:15 PM '''[C]''' Zach Snyder, JetBlue 1159
* 07:00 PM '''[C]''' Paul Frields, JetBlue 381
*               Samuel Iuri -> BOS
*               Prima Yogi Loviniltra -> JFK
Monday, January 19th 2015
* 07:45 PM '''[E]''' Sarup Banskota, British Airways 202 to LHR
* 08:05 PM '''[E]''' Sirko Kemter, AF 333 to CDG
=== Accommodation ===


The [http://www.westfordregency.com/ Westford Regency] ([http://www.tripadvisor.de/Hotel_Review-g41925-d120982-Reviews-Westford_Regency_Inn-Westford_Massachusetts.html tripadvisor]) is around 20 minutes foot walk from RedHat offices ([https://goo.gl/maps/2pIFM map]), the rate is around 110$.
The [http://www.westfordregency.com/ Westford Regency] ([http://www.tripadvisor.de/Hotel_Review-g41925-d120982-Reviews-Westford_Regency_Inn-Westford_Massachusetts.html tripadvisor]) is around 20 minutes foot walk from RedHat offices ([https://goo.gl/maps/2pIFM map]), the rate is around 110$.
{| class="wikitable sortable"
|-  style="width: 98% ;color: white; background-color: #3074c2; font-weight: bold"
| Room || roommate || roommate  || Reservation Number 
|-
| 1 || [[User:Sadin | Zachary Snyder]] || [[User:chrisroberts | Chris Roberts]] || 11616
|-
| 2 || [[User:suchakra|  Suchakra Sharma ]] || [[User:luya| Luya Tshimbalanga ]] || 11617
|-
| 3 || [[User:sarupbanskota| Sarup Banskota ]] ||  [[User:Gnokii| Sirko Kemter]] || 11618
|-
| 4 || [[User:Sam08| Samuel Iuri]] || [[User:jurankdankkal| Prima Yogi Loviniltra]] || 11619
|-
| 5 || [[User:stickster |Paul Frields]] || || 11620
|}
=== Transportation To/From Event ===
==== Friday ====
We will start at 9:30 AM on Friday to accommodate folks riding in on the Westford Shuttlebus which gets in around 9:15-9:20 (Ryan and Emily.)
* '''8:00 AM''' Paul will shuttle folks from the Westford Regency to Red Hat Westford in 2-3 trips as needed starting around 8:30 AM. Meet in the hotel lobby.
* '''5:30 PM''' Paul will shuttle folks from the Red Hat Westford office to our dinner destination (Thai Jasmine) starting at 5:30.
* '''~7:15 PM''' Paul will shuttle 1 group of folks to the Westford Regency (trip 1), pick up Ryan and group 2 and Paul will get out at Westford Regency, then Ryan will go back to Thai Jasmine and pick up Mo, Emily, and Marie and drop them off in town. Van will be at his home ovenright.
==== Saturday ====
* '''7:10 AM''' Ryan leaves to pick Emily up.
* '''7:20 AM''' Ryan picks up Emily.
* '''7:55 AM''' Ryan picks up Mo and Marie.
* '''8:35 AM''' Ryan, Emily, Mo, Marie arrive at RH Westford.
* 1-2 van runs between Westford Regency and RH Westford as needed (or hotel shuttle can bring folks over too. Meet in lobby around 8:45 AM)
* '''9:00 AM''' FAD starts for the day
* '''12:30 PM''' ''suggestion: Paul can pick up lunch for everyone somewhere, or get delivery''
* '''5:00 PM''' FAD ends for the day
* Dinner (we can bring Chipotle to eat at office, or we could go to Bamboo together)
* '''6:30 PM''' bring folks to hotel, Ryan + Emily + Mo + Marie drive into the city for the night
==== Sunday ====
* '''7:10 AM''' Ryan leaves to pick Emily up.
* '''7:20 AM''' Ryan picks up Emily.
* '''7:55 AM''' Ryan picks up Mo and Marie.
* '''8:35 AM''' Ryan, Emily, Mo, Marie arrive at RH Westford.
* 1-2 van runs between Westford Regency and RH Westford as needed (or hotel shuttle can bring folks over too. Meet in lobby around 8:45 AM)
* '''11:30 AM''' We'll have a catered lunch delivered
* '''12:30 PM''' first shuttle to airport
==== Monday ====
* '''11:00 AM''' Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at South Station, where it costs $10/day to store luggage in the Greyhound terminal. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. When you go to South Station to pick up your luggage at the end of the day, note that there is a direct line from South Station to the Airport on the Silver line, the fees are the same as the subway (~$2). Should be a 15-20 min trip.


== Attendees ==
== Attendees ==
Line 77: Line 194:
| 12. [[User:Inkscaper| Alexander Smirnov ]] || || - || - || 0 || 0 || Remote ||
| 12. [[User:Inkscaper| Alexander Smirnov ]] || || - || - || 0 || 0 || Remote ||
|- style="background-color: #eee;"
|- style="background-color: #eee;"
| 15. [[User:Pfrields | Paul W. Frields]] || || - || - || 0 || 0 || (Separate budget) ||
| 15. [[User:Pfrields | Paul W. Frields]] || ✓ Flight booked (pfrields to expense) || Jan 15th JetBlue 782: RIC 11:30 AM => BOS 01:00 PM || Jan 18th JetBlue 381: BOS 07:59 PM => RIC 09:48 PM || $88 || $351 || Van driver, rental ~$350 ||
|-  
|- style="background-color: #F5F6CE;"
| 4. [[User:riecatnor|  Marie Nordin ]] || ✓ Flight booked (mizmo needs reimbursement) || Jan 15th ( US Airways Flight 4516: ROC 10 AM => PHL 11:29 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM ) || 18th US Airways #3819: BOS 8:50 PM || 300 || $0 || (Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly) || $187.70
| 4. [[User:riecatnor|  Marie Nordin ]] || ✓ Flight booked / mizmo reimbursed || Jan 15th ( US Airways Flight 3989: ROC 09:58 AM => PHL 11:22 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM ) || 18th US Airways #4071: BOS 05:10 PM || 300 || $0 || (Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly) || $187.70
|- style="background-color: #F5F6CE;"
|- style="background-color: #F5F6CE;"
| 16. [[User:Sadin | Zachary Snyder]] ||  Will self-book Sat Oct 18 || - || - || 350 || || 52.50 x 3 ||
| 16. [[User:Sadin | Zachary Snyder]] ||  ✓ Flight booked / mizmo reimbursed || Jan 15th (JetBlue Flight 160: PHL 10:15 AM => BOS 11:38 AM) || Jan 18th (JetBlue flight 1159: BOS 6:15 PM => PHL 7:55 PM) || 350 || $175.94 (incl/tax) || || $121.00 + $175.94 (hotel)
|-
|-
| 17. [[User:chrisroberts | Chris Roberts]] ||  ✓  Flight booked (expense report submitted 10/16, waiting on reimbursement)  || JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM|| JetBlue 2783 Jan 18 BOS 4:07 PM || 350 || 52.50 x 3 ||  || $213.98 + $HOTEL
| 17. [[User:chrisroberts | Chris Roberts]] ||  ✓  Flight booked / reimbursement received || JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM|| JetBlue 2783 Jan 18 BOS 4:07 PM || 350 || $175.94 (incl tax) ||  || $213.98 + $175.94 (hotel)
|-
|-
| 5. [[User:suchakra|  Suchakra Sharma ]] || ✓  Flight booked (reimbursement received) || 15th 10:35am Porter Airlines Flight 939 || 18th 6:00pm Delta 2689 ||400 || 52.50 x 3 || (or $200 by bus, if booked in advance) || $383.15 + $HOTEL
| 5. [[User:suchakra|  Suchakra Sharma ]] || ✓  Flight booked / reimbursement received || 15th 10:35am Porter Airlines Flight 939 || 18th 6:00pm Delta 2689 ||400 || $175.94 (incl/tax) || (or $200 by bus, if booked in advance) || $383.15 + $175.94 (hotel)
|- style="background-color: #F5F6CE;"
| 9. [[User:luya| Luya Tshimbalanga ]] || ✓  Flight booked / mizmo reimbursed || Jan 15th ( Air Canada Flight 116: YVR 7:00 AM => YYZ 2:24 PM) ( Air Canada Flight 7386: YYZ 4:25 PM => BOS 5:57 PM)  || 18th United Airlines #1219: BOS 3:22 PM || 700 || $175.94 incl/tax||  || $472.86 + $4.73 (currency exchange fee) + $175.94
|-  
|-  
| 9. [[User:luya| Luya Tshimbalanga ]] || ✓ Flight booked (mizmo needs reimbusrement) || Jan 15th ( Air Canada Flight 116: YVR 7:00 AM => YYZ 2:24 PM) ( Air Canada Flight 7386: YYZ 4:25 PM => BOS 5:57 PM) || 18th United Airlines #1219: BOS 3:22 PM || 700 || 52.50 x 3 || || $465.72 + HOTEL
| 13. [[User:Sam08| Samuel Iuri]] || ✓ Flight booked / reimbursement received  || Jan 15th (Lufthansa LH1935: TRS 1:10 PM => MUC 2:10 PM) (Lufthansa LH424: MUC 3:35 PM => BOS 6:35 PM) || Will need ride to airport on Sunday (staying longer in town, needs subway access) Jan 22nd/23rd (Lufthansa LH425: BOS 8:20 PM => MUC 9:55 AM) (Lufthansa LH1934: MUC 11:35 AM => TRS 12:35 PM) || 700 || $175.94 incl/tax || || $596.32 + $175.94
|- style="background-color: #F5F6CE;"
|- style="background-color: #F5F6CE;"
| 13. [[User:Sam08| Samuel Iuri]] || Will self-book 1st week on Nov (Waiting on passport) || || - || 700 || 52.50 x 4 || Remote ||
| 2. [[User:Gnokii| Sirko Kemter]] || ✓ Flight booked / mizmo reimbursed || 15th (EY254: 06:10 AM LEJ=>AMS 07:45 AM) (KLM 6031: 11:10 AM AMS=>BOS  01:20 PM) || Jan 19th (AF 333:08:05 PM BOS=>CDG 08:35 AM) (EY 253: 02:30PM CDG=>LEJ 04:40 PM) || 800 || 234.58 (incl tax) || || $620.74 + $234.58 (hotel)
|-
| 2. [[User:Gnokii| Sirko Kemter]] || ✓ Flight booked (mizmo needs reimbursement) || 15th 01:20pm KL6031 || 19th 08:05pm AF333 || 620 || 52.50 x 4 || || $620.74 + $HOTEL
|- style="background-color: #F5F6CE;"
|- style="background-color: #F5F6CE;"
| 10. [[User:sarupbanskota| Sarup Banskota ]] || Visa letter written, university approval received, Visa interview scheduled Nov 1 || - || - || 1400 ||  52.50 x 4 || ||
| 10. [[User:sarupbanskota| Sarup Banskota ]] || ✓ Flight booked / mizmo (2nd leg) & banas (1st leg) reimbursed || Jan 15th (BA 36: MAA 4 AM => LHR 9:35 AM) (British Airways 213: LHR 11:20 AM => BOS 1:45 PM) || Jan 19th (British Airways 202: BOS 7:45 PM, LHR 7:05 AM Jan 20th) (BA 35: LHR 9:35 AM, MAA 1:00 AM Jan 21st) || 1400 ||  234.58 (incl. tax) || || $68.55 + $1320.01 + 234.58 (hotel)
|- style="background-color: #F5F6CE;"
|- style="background-color: #F5F6CE;"
| 14. [[User:jurankdankkal| Prima Yogi Loviniltra]] || Visa letter written || - || - || 1600 || 52.50 x 4 || ||
| 14. [[User:jurankdankkal| Prima Yogi Loviniltra]] || ✓ Flights booked / mizmo needs reimbursement; yogi received reimbursement || Jan 14th (KLM  810:11:49 PM KUL=>AMS 15th 5:59 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM)  || Jan 20th (KLM  644: 09:40PM JFK=>AMS 21st 10:50 AM)(KLM  809: 08:45 PM AMS=>KUL 22nd 03:40 PM) || 1600 || $175.94 incl/tax ||  || $156.83 (visa fee) + $1,278.37  + $175.94 (hotel)
|- style="background-color: #eee;"
| 15. [[User:langdon|  Langdon White ]] || || - || - || 0 || 0 ||  Local ||
|-
| || || || || || || || '''$6,949.04''' (with hotel and hotel taxes)
|-
|}
|}


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* <strike>Decide on Dates and Location</strike>
* <strike>Decide on Dates and Location</strike>
* <strike>Arrange Facilities</strike>
* <strike>Arrange Facilities</strike>
* Arrange Travel - in progress
* <strike>Arrange Travel</strike>
* List Resources
* <strike>Arrange Lodging</strike> - we have five reserved rooms at the Westford Regency (our contact there is Mary in the sales dept.)
* Be Somewhat Structured
* <strike>List Resources </strike>
* Arrange Lodging
* <strike>Arrange Refreshments</strike> -see lunch section
* Arrange Refreshments
* <strike>Arrange a Social Event</strike>
* Arrange a Social Event


== Plan ==
== Plan ==
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#** Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
#** Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
#** Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
#** Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
# Potential social events
# Potential social events
#* ...
#* ...
Line 142: Line 264:


== Logistics ==
== Logistics ==
'''Snacks/Beverages:''' Red Hat provides free snacks and beverages in the building kitchenettes.


'''Lunch:''' Red Hat has a large cafeteria, prices for lunch range $5-10 / person. There is a deli across the street, [http://metrodeliandcatering.com Metro Deli], where prices range from $7-15 / person.
#* Paul Frields will rent one minivan out of his budget. We may need to rent another based on timing of flights.
 
'''IRC channel for remotees'''
 
* pad [http://piratepad.net/design-fad pad]
* #fedora-fad? on freenode.net
** [https://opentokrtc.com/design-fad OpenTokRTC room for all days] (open source)
** [https://plus.google.com/events/ct27riu392magtsem8i4noccuik Day 1 Live Feed] (January 16th; feed will be live from 14:30 UTC - 22:30 UTC. See [https://apps.fedoraproject.org/calendar/design-FAD/2015/1/12/ FedoCal schedule] to convert to your timezone.)
** [https://plus.google.com/events/c78h0i29k8r1luugo0osveo4s3o Day 2 Live Feed] (January 17th; feed will be live from 14:00 UTC - 22:00 UTC. See [https://apps.fedoraproject.org/calendar/design-FAD/2015/1/12/ FedoCal schedule] to convert to your timezone.)
** [https://plus.google.com/events/cf1lgm9gpn3iful295i09buc76s Day 3 Live Feed] (January 18th; feed will be live from 14:00 UTC - 18:00 UTC. See [https://apps.fedoraproject.org/calendar/design-FAD/2015/1/12/ FedoCal schedule] to convert to your timezone.)
** #fedora-design on irc.freenode.net for chat
** [https://www.piratepad.ca/p/FAD_DESIGN https://www.piratepad.ca/p/FAD_DESIGN] - etherpad for note-taking


'''Dinner / Social Event:'''
=== Breakfast ===


We can have a private room at Bamboo which is not far down the same road as the office. It is a nice upscale restaurant with a lot of options for everybody. Conservatively guesstimating $30/head for 13 people in-person plus 15% gratuity, we're at just under $450 for such an event.
Red Hat has an arrangement with the [http://www.westfordregency.com/ Westford Regency] hotel to provide everyone free breakfast as part of your hotel booking. Each person staying at the Regency will receive breakfast meal tickets; when you wake in the morning you can use these tickets at the hotel restaurant breakfast service.


'''Dinner options for other days:'''
=== Lunch ===
Exception Chipotle, anticipating $16/head for dinner. Chipotle will probably be closer to $10/head. Options include:


* [http://www.yelp.com/biz/india-palace-restaurant-chelmsford India Palace, Chelmsford] Nice atmosphere, reasonable prices, good for large groups, quiet in evenings (Good for talking)
We will have catered lunches with vegetarian and vegan options available. We will be covering the cost of lunch for attendees:
* [http://www.yelp.com/biz/bamboo-fine-asian-cuisine-westford Bamboo, Westford] Asian fusion, good atmosphere, room for large groups
 
* [http://www.yelp.com/biz/burtons-grill-westford Burton's Grill, Westford] American. Haven't been. [Emichan: I have, it's tasty, but fairly pricey, and veggie options are basically pasta or salad.]
* '''Friday:''' Chipotle Burritos (http://chipotle.com) Everyone can custom-order their own burrito. (~$100 for 12)
* [http://www.yelp.com/biz/karma-westford Karma, Westford] Asian fusion, room for large groups (can reserve private room too), great sushi
* '''Saturday:''' Subway Sandwiches (http://subway.com) 15 full-size subs a mix of veggie, turkey, ham. (Note for Mo: chelmford location has free delivery for > $75) (Cost: ~$107) '''Ordered; Order Number: 9BFB2128-DC'''
* [http://www.yelp.com/biz/chipotle-mexican-grill-westford Chipotle, Westford] Cheap Mexican food, good, fresh, fast. In the evening, probably won't be too busy.
* '''Sunday:''' Panera Sandwiches (http://www.panerabread.com) ~$110, free delivery
* [http://www.yelp.com/biz/99-restaurant-and-pub-westford 99 Restaurant, Westford] Walkable from office, across the street and down the hill, but food not so great. Few veggie options.
 
* [http://www.yelp.com/biz/thai-jasmine-chelmsford Thai Jasmine, Chelmsford] Excellent Thai food, reasonable prices
=== Snacks/Beverages ===
 
Red Hat provides snacks and beverages in the building kitchenettes.
 
=== Dinner / Social Event ===
 
We'll be eating at [http://www.yelp.com/biz/thai-jasmine-chelmsford Thai Jasmine], a short distance from the office, on Friday night as our official social event. We have a reservation.
 
Thursday and Saturday nights will be ad-hoc, depending on what people want to do at the time.
 
=== Shirt size ===
 
{| class="wikitable sortable"
|-  style="width: 98% ;color: white; background-color: #3074c2; font-weight: bold"
| Name || Size  ||
|-
| mizmo || s / xs || M
|-
| Suchakra || L / XL || {{check}}
|-
| banas || M || {{check}}
|-
| Emichan || M || {{check}}
|-
| riecatnor || XL || {{check}}
|}


== Budget ==
== Budget ==
Line 167: Line 323:




[[Category:FAD]] [[Category:Design]]
[[Category:FAD]] [[Category:Design]] [[Category:Events]] [[Category:Events 2014]] [[Category:Events_in_the_US]]

Latest revision as of 10:59, 24 March 2019

This is the main page for the 2015 Design Team FAD, which is a FAD (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.

  • Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  • Dates: January 16th - 18th 2015


Purpose / Agenda

We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.

Here is a calendar that breaks out our time into 9 90-minute blocks as well as time for a welcome/introductions session and a closing session. It also lists out various important transporation timelines for shuttle vans, etc.:

https://apps.fedoraproject.org/calendar/design-FAD/2015/1/12/

Here the high-level agenda items we'd like to cover over the 3 days:

Travel / Accommodation / Transportation

Airport Transportation

Boston Logan International Airport (map), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.

Arrivals

Paul has rented a minivan and will do 2 trips from the airport and to Westford and back; it can hold 6 people including a driver, and luggage. The trips will be as follows:

  • 1:45 PM departure; will arrive at Westford Regency around 2:30 PM.
    • Passengers: Suchakra, Zach, Sirko, Yogi
  • 9:00 PM departure; will arrive at Westford Regency around 9:45 PM.
    • Passengers: Sarup, Luya, Sam, Chris
  • Mo will meet Marie at the airport and ride train with her to her house. Alternatively, if there is interest, Mo can give a mini tour of Boston to anyone waiting for the 9 PM van.

Thursday, January 15th 2015

  • 10:35 AM [E] Suchakra Sharma, Porter Airlines Flight 939 from YTZ
  • 11:38 AM [C] Zach Snyder, JetBlue Flight 160 from PHL
  • 01:00 PM [C] Paul Frields, JetBlue 782 from RIC
  • 01:20 PM [E] Sirko Kemter, KLM 6031 from AMS
  • 01:20 PM [E] Prima Yogi Loviniltra, KLM 6031 from AMS
  • 01:27 PM [B] Marie Nordin, US Airways Flight 1776 from PHL
  • 01:45 PM [E] Sarup Banskota, British Airways Flight 213 from LHR
  • 05:57 PM [B] Luya Tshimbalanga, Air Canada Flight 7386 from YYZ
  • 06:35 PM [E] Samuel Iuri Lufthansa, LH 424 from MUC
  • 08:41 PM [C] Chris Roberts, JetBlue 1384 from RDU

Departures

There will be 2 trips to the airport and one trip into the city for local residents on Sunday. We will have a catered lunch brought to the event for 11:30 so folks departing on the first run will be able to eat before their departure.

  • 12:30 PM departure; will arrive at Logan Airport at ~1:15 PM.
    • Passengers: Luya (3:22 PM), Chris (4:07 PM), Sam, Yogi
  • 2:20 PM departure; will arrive at Logan Airport at ~3:05 PM
    • Passengers: Suchakra (6:00 PM), Zach (6:15 PM), Marie (5:10 PM), Paul (7:00 PM), Ryan (will drive van back to Westford)
  • 4:15 PM departure;
    • 5:00 PM drop off Emily
    • 5:30 PM drop off rental car
  • (Ray will pick up Mo at 4:15)
  • Monday 11:00 AM Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at South Station. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. You guys can check in your luggage for the day for $10 at the Greyhound terminal at South Station and tour the city. When you go to South Station to pick up your luggage at the end of the day, note that there is a direct line from South Station to the Airport on the Silver line, the fees are the same as the subway (~$2). Should be a 15-20 min trip.

Sunday, January 18th 2015

  • 03:22 PM [B] Luya Tshimbalanga, United 1219
  • 04:07 PM [C] Chris Roberts, JetBlue 2783
  • 05:10 PM [B] Marie Nordin, US Airways 3819
  • 06:00 PM [A] Suchakra Sharma, Delta 2689
  • 06:15 PM [C] Zach Snyder, JetBlue 1159
  • 07:00 PM [C] Paul Frields, JetBlue 381
  •               Samuel Iuri -> BOS
  •               Prima Yogi Loviniltra -> JFK

Monday, January 19th 2015

  • 07:45 PM [E] Sarup Banskota, British Airways 202 to LHR
  • 08:05 PM [E] Sirko Kemter, AF 333 to CDG

Accommodation

The Westford Regency (tripadvisor) is around 20 minutes foot walk from RedHat offices (map), the rate is around 110$.

Room roommate roommate Reservation Number
1 Zachary Snyder Chris Roberts 11616
2 Suchakra Sharma Luya Tshimbalanga 11617
3 Sarup Banskota Sirko Kemter 11618
4 Samuel Iuri Prima Yogi Loviniltra 11619
5 Paul Frields 11620

Transportation To/From Event

Friday

We will start at 9:30 AM on Friday to accommodate folks riding in on the Westford Shuttlebus which gets in around 9:15-9:20 (Ryan and Emily.)

  • 8:00 AM Paul will shuttle folks from the Westford Regency to Red Hat Westford in 2-3 trips as needed starting around 8:30 AM. Meet in the hotel lobby.
  • 5:30 PM Paul will shuttle folks from the Red Hat Westford office to our dinner destination (Thai Jasmine) starting at 5:30.
  • ~7:15 PM Paul will shuttle 1 group of folks to the Westford Regency (trip 1), pick up Ryan and group 2 and Paul will get out at Westford Regency, then Ryan will go back to Thai Jasmine and pick up Mo, Emily, and Marie and drop them off in town. Van will be at his home ovenright.

Saturday

  • 7:10 AM Ryan leaves to pick Emily up.
  • 7:20 AM Ryan picks up Emily.
  • 7:55 AM Ryan picks up Mo and Marie.
  • 8:35 AM Ryan, Emily, Mo, Marie arrive at RH Westford.
  • 1-2 van runs between Westford Regency and RH Westford as needed (or hotel shuttle can bring folks over too. Meet in lobby around 8:45 AM)
  • 9:00 AM FAD starts for the day
  • 12:30 PM suggestion: Paul can pick up lunch for everyone somewhere, or get delivery
  • 5:00 PM FAD ends for the day
  • Dinner (we can bring Chipotle to eat at office, or we could go to Bamboo together)
  • 6:30 PM bring folks to hotel, Ryan + Emily + Mo + Marie drive into the city for the night

Sunday

  • 7:10 AM Ryan leaves to pick Emily up.
  • 7:20 AM Ryan picks up Emily.
  • 7:55 AM Ryan picks up Mo and Marie.
  • 8:35 AM Ryan, Emily, Mo, Marie arrive at RH Westford.
  • 1-2 van runs between Westford Regency and RH Westford as needed (or hotel shuttle can bring folks over too. Meet in lobby around 8:45 AM)
  • 11:30 AM We'll have a catered lunch delivered
  • 12:30 PM first shuttle to airport

Monday

  • 11:00 AM Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at South Station, where it costs $10/day to store luggage in the Greyhound terminal. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. When you go to South Station to pick up your luggage at the end of the day, note that there is a direct line from South Station to the Airport on the Silver line, the fees are the same as the subway (~$2). Should be a 15-20 min trip.

Attendees

We have a nice badge for the FAD, we will award it only to the registered attendees!

Let's use this table to track who is interested in attending, whether or not they need travel, and what times they are available or not. Please note if you would like to attend/participate remotely as well. (just put 'remote' in the travel or local line). Registration is closed, we have the funding fixed, so participation is only remote possible

Attendee Status Arrival Departure ~Travel cost Hotel Notes Funding request (US $)
1. Máirín Duffy - - 0 0 Local
3. Ryan Lerch - - 0 0 Local
6. Emily Dirsh - - 0 0 Local
7. Kirk Bridger - - 0 0 Remote
8. Jaroslav Reznik - - 0 0 Remote
11. Onyeibo Oku - - 0 0 Remote
12. Alexander Smirnov - - 0 0 Remote
15. Paul W. Frields ✓ Flight booked (pfrields to expense) Jan 15th JetBlue 782: RIC 11:30 AM => BOS 01:00 PM Jan 18th JetBlue 381: BOS 07:59 PM => RIC 09:48 PM $88 $351 Van driver, rental ~$350
4. Marie Nordin ✓ Flight booked / mizmo reimbursed Jan 15th ( US Airways Flight 3989: ROC 09:58 AM => PHL 11:22 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM ) 18th US Airways #4071: BOS 05:10 PM 300 $0 (Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly) $187.70
16. Zachary Snyder ✓ Flight booked / mizmo reimbursed Jan 15th (JetBlue Flight 160: PHL 10:15 AM => BOS 11:38 AM) Jan 18th (JetBlue flight 1159: BOS 6:15 PM => PHL 7:55 PM) 350 $175.94 (incl/tax) $121.00 + $175.94 (hotel)
17. Chris Roberts ✓ Flight booked / reimbursement received JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM JetBlue 2783 Jan 18 BOS 4:07 PM 350 $175.94 (incl tax) $213.98 + $175.94 (hotel)
5. Suchakra Sharma ✓ Flight booked / reimbursement received 15th 10:35am Porter Airlines Flight 939 18th 6:00pm Delta 2689 400 $175.94 (incl/tax) (or $200 by bus, if booked in advance) $383.15 + $175.94 (hotel)
9. Luya Tshimbalanga ✓ Flight booked / mizmo reimbursed Jan 15th ( Air Canada Flight 116: YVR 7:00 AM => YYZ 2:24 PM) ( Air Canada Flight 7386: YYZ 4:25 PM => BOS 5:57 PM) 18th United Airlines #1219: BOS 3:22 PM 700 $175.94 incl/tax $472.86 + $4.73 (currency exchange fee) + $175.94
13. Samuel Iuri ✓ Flight booked / reimbursement received Jan 15th (Lufthansa LH1935: TRS 1:10 PM => MUC 2:10 PM) (Lufthansa LH424: MUC 3:35 PM => BOS 6:35 PM) Will need ride to airport on Sunday (staying longer in town, needs subway access) Jan 22nd/23rd (Lufthansa LH425: BOS 8:20 PM => MUC 9:55 AM) (Lufthansa LH1934: MUC 11:35 AM => TRS 12:35 PM) 700 $175.94 incl/tax $596.32 + $175.94
2. Sirko Kemter ✓ Flight booked / mizmo reimbursed 15th (EY254: 06:10 AM LEJ=>AMS 07:45 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM) Jan 19th (AF 333:08:05 PM BOS=>CDG 08:35 AM) (EY 253: 02:30PM CDG=>LEJ 04:40 PM) 800 234.58 (incl tax) $620.74 + $234.58 (hotel)
10. Sarup Banskota ✓ Flight booked / mizmo (2nd leg) & banas (1st leg) reimbursed Jan 15th (BA 36: MAA 4 AM => LHR 9:35 AM) (British Airways 213: LHR 11:20 AM => BOS 1:45 PM) Jan 19th (British Airways 202: BOS 7:45 PM, LHR 7:05 AM Jan 20th) (BA 35: LHR 9:35 AM, MAA 1:00 AM Jan 21st) 1400 234.58 (incl. tax) $68.55 + $1320.01 + 234.58 (hotel)
14. Prima Yogi Loviniltra ✓ Flights booked / mizmo needs reimbursement; yogi received reimbursement Jan 14th (KLM 810:11:49 PM KUL=>AMS 15th 5:59 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM) Jan 20th (KLM 644: 09:40PM JFK=>AMS 21st 10:50 AM)(KLM 809: 08:45 PM AMS=>KUL 22nd 03:40 PM) 1600 $175.94 incl/tax $156.83 (visa fee) + $1,278.37 + $175.94 (hotel)
15. Langdon White - - 0 0 Local
$6,949.04 (with hotel and hotel taxes)

Detailed Work Items & Final Attendees

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

  • Completed work item
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • Arrange Travel
  • Arrange Lodging - we have five reserved rooms at the Westford Regency (our contact there is Mary in the sales dept.)
  • List Resources
  • Arrange Refreshments -see lunch section
  • Arrange a Social Event

Plan

  1. Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  2. Date: Friday, January 16 - Sunday January 18th
  3. Schedule
    • Participants arrive at 9 AM, January 16th (Friday)
    • Schedule item
    • Schedule item
    • Schedule item
    • Participants leave at ~12 PM, January 18th (Sunday)
  4. Important skills (one or more)
    • pTBD
  5. Personnel (people who might fit the bill)
    • gnokii Confirmed? (Y/N)
    • mizmo (local) Confirmed? (Y/N)
    • ryanlerch (local) Confirmed? (Y/N)
    • Emichan (local) Confirmed? (Y/N)
    • others?
  6. Other considerations
    • Westford is not very walkable. We could save on car rentals by booking everyone at the same hotel and having folks go together. Maybe one or two minivans instead of multiple smaller rentals. Mizmo is local but has a small car with a carseat so it will be hard for her to help on the transportation front; Ryan is local but does not have a car. Transportation from airport could be taxi or bus. (need more research)
      • Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
      • Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
  1. Potential social events
    • ...
  2. Getting around
    • ...

Logistics

    • Paul Frields will rent one minivan out of his budget. We may need to rent another based on timing of flights.

IRC channel for remotees

Breakfast

Red Hat has an arrangement with the Westford Regency hotel to provide everyone free breakfast as part of your hotel booking. Each person staying at the Regency will receive breakfast meal tickets; when you wake in the morning you can use these tickets at the hotel restaurant breakfast service.

Lunch

We will have catered lunches with vegetarian and vegan options available. We will be covering the cost of lunch for attendees:

  • Friday: Chipotle Burritos (http://chipotle.com) Everyone can custom-order their own burrito. (~$100 for 12)
  • Saturday: Subway Sandwiches (http://subway.com) 15 full-size subs a mix of veggie, turkey, ham. (Note for Mo: chelmford location has free delivery for > $75) (Cost: ~$107) Ordered; Order Number: 9BFB2128-DC
  • Sunday: Panera Sandwiches (http://www.panerabread.com) ~$110, free delivery

Snacks/Beverages

Red Hat provides snacks and beverages in the building kitchenettes.

Dinner / Social Event

We'll be eating at Thai Jasmine, a short distance from the office, on Friday night as our official social event. We have a reservation.

Thursday and Saturday nights will be ad-hoc, depending on what people want to do at the time.

Shirt size

Name Size
mizmo s / xs M
Suchakra L / XL
banas M
Emichan M
riecatnor XL

Budget

If you want funding from Red Hat, ask the Community Architecture (old page) -- (new page) team. If you can find other ways to fund your FAD, that's great too!

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