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(Adding my bits from recent experience, also noting what I have in my possession to add to the box (banner, posters on vinyl))
 
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{{header|ambassadors}}
{{header|ambassadors}}


= Fedora Ambassadors - Event Box =
The Fedora Ambassadors EventBox has made the rounds to several [[Ambassadors/EventBox/Details|Events]] in North America.  Currently, three (3) EventBoxes exists. The Fedora EventBox provide resources to set up booths, etc. at major free and open source events.


This project is currently in the proposal phase.  During this phase we would like to accomplish the following items:
== What exactly is the purpose of an Event Box? ==


* Detail what is contained in the event box.
The goal is to provide a way to allow a Fedora Ambassador to have a turnkey solution for setting up a booth at an event. This box contain materials to allow a somewhat uniform and professional appearance of Fedora at events Ambassadors attend.  This is one part of helping lower the hurdle of taking on organizing a Fedora presence at a local event.
* Estimate costs of obtaining items for the event box.
* Determine a way to coordinate shipping and scheduling of the event box.


== Where did this idea come from? ==


The idea is heavily inspired by the [http://live.gnome.org/GnomeEventsBox Gnome Project's Events Box] .


== What exactly is an Event Box? ==
== Is this Event Box the only thing I need to organize an event? ==


The goal is to provide a way to allow a Fedora Ambassador to have a turnkey solution for getting the basics of a booth at an event setup.  This box would contain materials to allow a somewhat uniform and professional appearance of Fedora at events Ambassadors attend. This is one part of helping lower the hurdle of taking on organizing a Fedora presence at a local event.
No.  The Event Box is just one piece of the puzzle.  The goal of the event box is to ease the burden of event organization by supplying Fedora Ambassadors with a "booth in a box".  A Fedora Ambassador will still need materials (Fedora brochures explaining what Fedora is about, handouts highlighting upcoming release features, etc.) and arrange schwag to distribute from the booth.


== Can I use an Event Box for my Event? ==
Yes, you sure can.  If you are in North America, we have already made this a reality.  With three (3) EventBoxes currently in circulation, it's likely you can have one for your event!


== Where did this idea come from? ==
To make a request for an Event Box, make a request on the [[FedoraEvents]] page and when the events are evaluated (approximately one month before the fiscal quarter begins), we'll let you know the schedule.
 
== What if I have an idea for the Event Box? ==
 
Have an idea for an item that should be in this box?  Add it to the table below.  Do you have another idea for this Event Box?  Create a section and add it to this page.
 
== How many EventBoxes are 'Live' in the wild? ==


The idea is heavily inspired by the [http://live.gnome.org/GnomeEventsBox Gnome Project's Events Box] .
Three 


''The origional  was created in North America to be used for events in the Western United States''.  Because there was only one currently, the EventBox made rounds across all of North America.  As more are created, the EventBoxes will settle down into a more stable system, traveling shorter distances between events.


== Is this Event Box the only thing I need to organize an event? ==
=== What's in the 'Live' EventBoxes? ===
* [[Ambassadors/EventBox/NA/West|North America - Western United States]]
* [[EventBox_NA_East_Region|North America - Eastern United States]]


No.  The Event Box is just one piece of the puzzle.  The goal of the event box is to ease the burden of event organization by supplying Fedora Ambassadors with a "booth in a box".  A Fedora Ambassador will still need materials (Fedora brochures explaining what Fedora is about, handouts highlighting upcoming release features, etc.) and arrange schwag to distribute from the booth.
=== Where have these EventBoxes Been? ===


== What if I have an idea for the Event Box? ==
Here is the [[Ambassadors/EventBox/Details|History of the ''Live'' EventBoxes]].


Have an idea for an item that should be in this box?  Add it to the table below.  Do you have another idea for this Event Box?  Create a section and add it to this page.
== EventBoxes in planning ==
There is currently a UK Event Box in planning. For more details see [[User:Ascenseur/UKEventBox|here]]


In charge of the UK EventBox are [[User:Ascenseur|Joe O'Dell]] and [[User:Paulmellors|Paul Mellors]]


== Suggested contents of the Event Box ==
== Suggested contents of the Event Box ==
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|- |<-3: rowstyle="background-color: #3074c2; color: white;">'''Fedora Event Box Material Acquisition'''
|- |<-3: rowstyle="background-color: #3074c2; color: white;">'''Fedora Event Box Material Acquisition'''
|- style="background-color: #EEEFF1;"  
|- style="background-color: #EEEFF1;"  
| '''Event Kit Item''' || '''Cost (in US $)''' || '''Notes'''
| '''Event Kit Item''' || '''Cost (in US $)''' || Status || '''Notes'''
|-
| Shipping Container    || $300 ||Pelican 1660 w/ foam (lifetime warranty)
|-
| Fedora Banner          ||  -  ||Print on vinyl with grommets; NA has two ([[User:Kwade|one here]])
|-
|-
| Fedora Tablecloth      ||  -  || Max bought one for Ohio Linux Fest
| Shipping Container    || $180 || obtained ||Pelican 1610 (lifetime warranty)
|-
|-
| Fedora Posters        ||  -  || [[Artwork/MarketingCollateral|'infinity','freedom','voice' posters]]; print on vinyl with grommets; NA has two sets, (one set from Not-A-Con?) ([[User:Kwade|one set here]])
| Fedora Banner          ||  -  || in box ||Should already have one.
|-
|-
| LCD Monitor            || $160 ||
| Fedora Tablecloth      || -  || lost || Max bought one for Ohio Linux Fest
|-
|-
| Mini PC                ||  $210 to $350   || Shuttle KPC possibly?
| Fedora Posters        ||  -   || ||
|-
|-
| Mouse                  || $5  ||
| EEEPC or similar  || $225 (or free possibly) || ||
|-
|-
| Keyboard              ||  $5  ||
| XO                ||  -  || || suggestions? preferably something small form factor
|-
|-
| Heavy Duty Ext. Cord   || $20  ||
| [[Ambassadors/USBStickCreationKit|USB Stick Creation Kit]]   || $5 || Under Construction || Should be ready by [[FedoraEvents/FOSDEM/FOSDEM2009|FOSDEM 2009]] along with EventBox EMEA
|-
|-
| Power Strip            || $15 || Two
| Heavy Duty Ext. Cord  || $20 || ||
|-
|-
| Ethernet Cables        || $0 || donation
| Power Strip            || $10 || ||
|-
|-
| Small Router          || $60 || Wireless, maybe running an open firmware?
| Ethernet Cables        || $0 || 3 in box || donation
|-
|-
| Pens                  ||  $5 || dozen pens
| Small Router          || $60 || ||
|-
|-
| Markers                ||  $6 || 4 pack
| Pens                  ||  $5 || || dozen pens (could be nice to get fedora branded ones
|-
|-
| Duct tape              ||  $7 || 60 yard roll
| Markers                ||  $6 || ||  4 pack
|-
|-
| String                ||  $4 || 400' white
| Tape              ||  $7 || || 60 yard roll of painters tape is best
|-
|-
| Hooks (to hang banner) ||  -  ||
| Scissors                ||  $4 || || white
|-
|-
| '''Total Price:''' || $792 to $932 || this assumes we have a banner, tablecloth and posters already
| Hooks (to hang banner) ||  -  || ||
|}
|}


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* Topic at the [[FAD/FADEMEA2007| FAD EMEA 2007]]  
* Topic at the [[FAD/FADEMEA2007| FAD EMEA 2007]]  
* Summary of the Meeting at [[Ambassadors/Meetings/2007-04-19| 2007-04-19]]  
* Summary of the Meeting at [[Ambassadors/Meetings/2007-04-19| 2007-04-19]]  
 
* At SouthEast LinuxFest 2010, the need for a second banner in the US was discussed.
== Personal EventBox ==
 
The Event<code></code>Box is a very big project and the work about that is more or less still in progress.  Until the Event<code></code>Box is ready to ship here is a suggestion or a guide to make a small "Personal Event<code></code>Box". This box contains no advertisement stuff only necessary thing which can be useful to build up a booth.
 
{| border="1"
|- |<-3: rowstyle="background-color: #3074c2; color: white;">'''Personal Event Box'''
|- style="background-color: #EEEFF1;"
| '''Event Kit Item''' || '''Description'''
|-
| "Container"            ||  Plastic box (waterproof)
|-
| Ethernet Cables        ||  1x 3 m, 1x 1 m & 1x 0.5 m
|-
| Pens                  ||  around 20
|-
| Markers                ||  black, red, blue (Waterproof)
|-
| Duct tape              ||  5 mm x 20 m roll (invisible)
|-
| Cable strap            ||  15x small, 15x large
|-
| Tape                  ||  50 mm x 40 m roll (invisible)
|-
| Misc                  ||  rubber, corretion tape, pair of scissors, glue stick, 2x lanyards, twine and microsaver
|}
 
Take a look the version for [[FedoraEvents/LinuxTag/LinuxTag2007| LinuxTag 2007]] .
 
[[Image:Ambassadors_EventBox_eventbox.JPG]]
 


[[Category:Ambassadors]]
[[Category:Ambassadors]]

Latest revision as of 14:11, 24 March 2011

The Fedora Ambassadors EventBox has made the rounds to several Events in North America. Currently, three (3) EventBoxes exists. The Fedora EventBox provide resources to set up booths, etc. at major free and open source events.

What exactly is the purpose of an Event Box?

The goal is to provide a way to allow a Fedora Ambassador to have a turnkey solution for setting up a booth at an event. This box contain materials to allow a somewhat uniform and professional appearance of Fedora at events Ambassadors attend. This is one part of helping lower the hurdle of taking on organizing a Fedora presence at a local event.

Where did this idea come from?

The idea is heavily inspired by the Gnome Project's Events Box .

Is this Event Box the only thing I need to organize an event?

No. The Event Box is just one piece of the puzzle. The goal of the event box is to ease the burden of event organization by supplying Fedora Ambassadors with a "booth in a box". A Fedora Ambassador will still need materials (Fedora brochures explaining what Fedora is about, handouts highlighting upcoming release features, etc.) and arrange schwag to distribute from the booth.

Can I use an Event Box for my Event?

Yes, you sure can. If you are in North America, we have already made this a reality. With three (3) EventBoxes currently in circulation, it's likely you can have one for your event!

To make a request for an Event Box, make a request on the FedoraEvents page and when the events are evaluated (approximately one month before the fiscal quarter begins), we'll let you know the schedule.

What if I have an idea for the Event Box?

Have an idea for an item that should be in this box? Add it to the table below. Do you have another idea for this Event Box? Create a section and add it to this page.

How many EventBoxes are 'Live' in the wild?

Three

The origional was created in North America to be used for events in the Western United States. Because there was only one currently, the EventBox made rounds across all of North America. As more are created, the EventBoxes will settle down into a more stable system, traveling shorter distances between events.

What's in the 'Live' EventBoxes?

Where have these EventBoxes Been?

Here is the History of the Live EventBoxes.

EventBoxes in planning

There is currently a UK Event Box in planning. For more details see here

In charge of the UK EventBox are Joe O'Dell and Paul Mellors

Suggested contents of the Event Box

Event Kit Item Cost (in US $) Status Notes
Shipping Container $180 obtained Pelican 1610 (lifetime warranty)
Fedora Banner - in box Should already have one.
Fedora Tablecloth - lost Max bought one for Ohio Linux Fest
Fedora Posters -
EEEPC or similar $225 (or free possibly)
XO - suggestions? preferably something small form factor
USB Stick Creation Kit $5 Under Construction Should be ready by FOSDEM 2009 along with EventBox EMEA
Heavy Duty Ext. Cord $20
Power Strip $10
Ethernet Cables $0 3 in box donation
Small Router $60
Pens $5 dozen pens (could be nice to get fedora branded ones
Markers $6 4 pack
Tape $7 60 yard roll of painters tape is best
Scissors $4 white
Hooks (to hang banner) -

Suggested ways to handle getting the Event Box from point A to point B

Given the amount of contents currently suggested in the Event Box, there are issues to consider logistically. Shipping this box will cost money due to its size. The positive to this is that it helps ensure well put together Fedora booths at events and help free up time for event organizers to focus on other areas of event preparation.

Ideally the event box would be shipped from event to event. If there is a substantial time gap between events the event box should probably be sent back to a central location for safe keeping.

Discussions about the EventBox

  • Topic at the FAD EMEA 2007
  • Summary of the Meeting at 2007-04-19
  • At SouthEast LinuxFest 2010, the need for a second banner in the US was discussed.
Retrieved from "https://fedoraproject.org/w/index.php?title=Event_Box&oldid=228889"