Council/2025 Hackfest

This is the organizing page for the Fedora Council 2025 Hackfest.

At a glance:

• Location: Sevilla, Spain (Arcadia Coworking)
• Dates: 4-7 February 2025
• Travel itinerary:
  • Participants arrive on Monday, 3 February
  • Participants leave on Saturday, 8 February

Participants

No	Name	FAS	Role	Origin location funded from/to	Remote?	Day 1 (Tue, 4 Feb)	Day 2 (Wed, 5 Feb)	Day 3 (Thu, 6 Feb)	Day 4 (Fri, 7 Feb)
1	Justin W. Flory	jflory7	Community Architect	N/A	yes	- Afternoon Sessions Only	- Afternoon Sessions Only	- Afternoon Sessions Only	- Afternoon Sessions Only
2	Matthew Miller	mattdm	Project Leader	Brussels, BE	no
3	Aoife Moloney	amoloney	Operations Architect	Brussels, BE	no
4	Sumantro Mukherjee	sumantrom	Mindshare Representative	Kolkata, IN	no
5	Aleksandra Fedorova	bookwar	Elected Representative	Brussels, BE	no
6	David Cantrell	dcantrell	Engineering Representative	Boston, MA, US	no
7	Jona Azizaj	jonatoni	DEI Advisor	Tirana, AL	no
8	Jason Brooks	jasonbrooks	Bootc initiative leader	TBD	no
9	Adam Samalik	asamalik	Elected Representitive	N/A	yes	- May join via call link	- May join via call link	- May join via call link	- May join via call link
10	Michael Scherer	misc	Invited DEI Representative	N/A	yes	- Afternoon Session Only

 : present  : absent  : undecided

Schedule

All times in local time (CET / UTC+1).

Monday, 3 February 2025

People will arrive during the day. As it might be pretty late for an official social activity there can be a dinner + walk around city centre done on-demand.

Proposal for dinner: Bar Antojo at 21:00PM. This is the Google Maps pin.

Tuesday, 4 February 2025

Caption text

Time	Activity	Notes/Links
08:35	Meet in Lobby	Hotel Website
08:45	Depart hotel for meeting space	Meeting Space website
09:00 - 09:45	Introductions, Review Goals and Set Intended Outcomes	Notes
09:45 - 10:45	How the Council Works	Goal
10:45 - 11:00	Refreshment Break	A mid-morning pause for the good of our bodies and minds
11:00 - 12:30	Council Ways of Working Cont'd	Goal
12:30 - 14:00	Lunch	Location: Orsini. Italian restaurant - we don't have a reservation but it is Tuesday, the place opens at 13:00.
14:00 - 15:30	DEI Event Policy	Goal
15:30 - 15:45	Refreshment Break	An afternoon pause for the continued good of our bodies and minds!
15:45 - 16:45	Mindshare Committee Refocus Presentation	Goal
16:45 - 17:15	Wrap up	Make sure summaries of topics are captured and posted, action items are assigned and any key decisions recorded and communicated.
17:15	Depart meeting space for hotel	Don't forget chargers and other items!
19:00	Dinner	Location: We have a reservation at El Disparate at 20:00. Let's walk from the hotel at 19:30.

Wednesday, 5 February 2025

Caption text

Time	Activity	Notes
08:35	Meet in Lobby	Hotel Website
08:45	Depart hotel for meeting space	Meeting Space website
09:00 - 09:15	Review Goals and Set Intended Outcomes	Notes
09:15 - 10:45	FE-Legal Process Brainstorming	Goal
10:45 - 11:30	Refreshment Break	A few minutes to compose ourselves for another day of it
11:30 - 13:00	AI Guidelines Drafting	Goal
13:00 - 14:15	Conflict of Interest & Governance Escalations Brainstorming	Goal
14:15 - 15:30	Lunch	Location: Nickel Burguer. Reservation is at 14:30.
15:30 - 16:30	Conflict of Interest & Governance Escalations Brainstorming	Goal
16:30 - 16:45	Wrap up	Make sure summaries of topics are captured and posted, action items are assigned and any key decisions recorded and communicated.
16:45	Depart meeting space for hotel	Are you forgetting anything?
20:00	Dinner	Location: Bachio. Reservation is at 20:00. This is the google maps from Hotel to Restaurant.

Thursday, 6 February 2025

Caption text

Time	Activity	Notes
08:35	Meet in Lobby	Hotel Website
09:15	Depart hotel for meeting space	Meeting Space website
09:30 - 11:00	Strategy Refresh & 2025 Goals	Goal We will also take stock of the major changes being planned for fedora in 2025 and set the councils expectations and parameters of execution for these. This is specifically, but not limited to, Forgejo & Konflux.
11:00 - 11:30	Refreshment Break	Mid-morning mind pause. Its day three.
11:30 - 13:30	2025 Strategy Goals	Goal
13:15 - 15:00	Lunch	Location: Perro Viejo. We have a reservation at 13:15.
15:00 - 16:00	DEI Event Policy
16:00 - 17:00	Parking Lot Topics
17:00	Depart meeting space for hotel	Don't forget your things today either!
19:30	Dinner	Location: To be added

Friday, 7 February 2025

Caption text

Time	Activity	Notes
08:35	Meet in Lobby	Hotel Website
09:15	Depart hotel for meeting space	Meeting Space website
09:30 - 10:30	Council Ticket Blitzing	The council ticket tracker needs a good blitzing. Lets go through the items and close out whats done or not relevant anymore, and update what's in progress. Ticket tracker link
10:30 - 12:00	Council F2F Retro & 2026 F2F Planning	It is useful to do a retrospective on the council hackfests/F2Fs for members so we can understand what needs to change, improve, be added and removed for future ones.
12:15 - 14:00	Lunch	Location: We are splitting up and finding options around the locality like baguettes, salads, etc :)
14:00 - 15:30	Budget Planning	Goal
15:30 - 16:30	Parking lot & Wrap up	Make sure weve covered our bases
20:00	Dinner	Location: To be added

Purpose

The Fedora Council is our top-level community leadership and governance body. It is responsible for stewardship of the Fedora Project as a whole, and supports the health and growth of the Fedora Community. The Council is ultimately accountable for the Fedora Project as a whole, and is responsible for providing advice to and oversight of other Fedora governance bodies and teams as needed.

This hackfest is to facilitate council members working effectively through topics that require a high-bandwidth conversations, such as creating a process to support FE-Legal request triaging, Fedora Budget review, AI policy drafting and formalizing a Conflict of Interest policy. During this meeting we will also revise and set immediate goals for the Fedora Strategy, with the intent of leaving with a clear direction forward on how to achieve these, and a time-line to execute against.There are also supplementary goals like reviewing the changes proposed to the Fedora Mindshare committee, and future hackfest early planning. Additionally, we also intend to look at how the Council works together, and revitalise our ways of working in the places that its ineffective.

Goals

AI Policy Draft

Objective: Have a drafted AI policy written for the Fedora Project to share for feedback with the wider community.

• Revisit the AI Survey for key takeaways
• Something else here

Conflict of Interest Policy

Objective: Create a Conflict of interest policy that can be used holistically across the project, ready to be submitted to the Code of Conduct Committee for review.

• Review initial draft of the Conflict of Interest policy
• Provide edits, changes and/or request clarifications

FE-Legal Process

Objective: Brainstorm on a process that will address the gaps in response time and/or resolution for contributors who file an fe-legal issue.

• Understand the current process, or lack thereof
• Construct a new process or workflow in an ideal state
• Map this back to the current state and identify bottlenecks, lack of resources, etc that is preventing this from being the reality.
• Curate a list of suggestions to improve the process and request feedback from most impacted users.

Fedora Budget Review

Objective: Understand how the budget process for the Fedora Project works in order to involve Fedora Council in CY26 budget planning and seeding in Q3-Q4.

• Present the current Fedora budget for CY25
• Explain allocations - what amounts are fixed, what amounts are variable, etc
• Forecasting exercise - what does the council think budget is needed for in CY26 & agree and plan budget sessions to assist FCA in Q3+Q4

DEI Policy for Events

Objective: Complete a review of the proposed DEI Policy for Events

• Review the current proposal
• Provide edits, suggestions and clarification
• Align on a final draft

Mindshare Committee Refocus Presentation

Objective: Understand and support the Minshare Committee refocus proposed for CY25

• Learn about the Mindshare Committee refocus effort
• Provide insights and suggestions to the proposal drivers to help them succeed with council support

Strategy Goal Setting 2026

Objective: Identify and commit to goals in 2026 that will further the Fedora Strategy

• Review current goals of the strategy and select those that may be important to, or aligns with, other important work happening in the project in 2026
• Identify supports needed to achieve these goals
• Clarify actions and outcomes and assign owner(s)

2026 Council F2F/Hackfest Planning

Objective: Tentative plans are made for the location and date for 2026 Council hackfest/F2F

• Conduct a retro on 2025, 2024 and 2023 hackfests/f2f's, identifying likes, dislikes, and ideas to improve
• Create a tentative plan based on this feedback for 2026 and assign owner(s)

Council Ways of Working

Objective: Understand how the members of the Fedora Council would like to work together for 2026 in order to be effective and impactful in the project

• Plan a 'fun' team building activity I suppose! :)

Logistics and recommendations

Your local liaison is ffmancera. Feel free to reach out to him for any question or problem you might have before or during the hackfest.

Where are we staying?

We will be staying at NH Hotel Plaza de Armas. The hotel is located near to the station Plaza de Armas.

How to get there?

There are multiple ways to get to the hotel from the Sevilla Airport (SVQ).

1. Take the EA bus line. At the airport there are multiple signs indicating where is the bus stop. You can paid directly at the bus using your credit card. The cost is 6 Euros per ticket. The journey usually takes around 40-50 minutes to the nearest bus stop to the hotel. You must get off at the bus stop "Marques de Parada".

2. Take an Uber from Aiport to the Hotel. The Uber won't stop at the door of the airport instead they stop inside the parking. There is a dedicated area for them. You will be able to follow the signs to get there, in addition, feel free to ask any police officer that is around.

3. Take a Taxi from Airport to the Hotel. There is a fixed price of 30 Euros to anywhere inside the city. If you take a Taxi, make sure they don't charge you more.

Nice places to eat

Near the coworking

• Habanita Bar Restaurante - Vegan options, calm place, 5 minutes walking from the coworking

• La Escaloná - Vegetarian options, a single vegan option, 5 minutes walking from the coworking

• Lobo Lopez - Vegan options (a couple of them), awesome place, 5 minutes walking from the coworking

• Al Wadi - Vegan options, Arab restaurant, really good, 9 minutes walking from the coworking

• Orsini - Vegan options, Italian restaurant, really good, really close to the coworking

• Piazza di Pezzi - Vegan option, Pizza place, really good and cheap, 5 minutes walking from the coworking

• Perro Viejo no vegan options, a few vegetarians one, 5 minutes walking from the coworking

• Akira Sushi - Sushi buffet with fixed price, even this is a buffet the quality is quite good

• Nickel Burguer - Hamburguer place, really nice burguers with a LOT of options. Vegan options available

• Shibuya Urban Sushi - Sushi, Udon, Japanese. Really nice spot

• Taberna Alabardero - Sevilla's cuisine school, awesome

Near the Hotel

• Alimentari e Diversi - Vegan options, italian

• RICO - Rinconete y Cortadillo - Spanish

• La Piemontesa - Italian restaurant

• Bachio Ristorante - Italian restaurant