FUDCon:FUDCon Toronto 2009 logistics

This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Buses

Bus company	Cost	Comments
TravelPackUSA	$525/day for 15ppl	Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston	$4300	43-seater is all they have
R.C. Herrmann	(need quote)	36-seat passenger coach, looks pretty darn nice Spot says "hell no," with justification
Cavalier Coach	(quote requested)	Sent quote request 2009-09-14 Very nice exec. coach w/AC, might be expensive
Yankee Line	(quote requested)	Sent quote request 2009-09-14 Can't tell about AC
Nevarez	$4875 + driver hotel + gratuity	Unsure about AC power, or if service runs to Toronto
US Coachways	$5100	No AC power
Local Motion of Boston	~$2700	Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)

Details

• Bus departs the Boston/Westford area on Friday morning, December 4
• Potential route:
  • Pickup in Boston, @ Alewife station ~9:00am
  • Pickup in Westford, @ Red Hat ~10:00am
  • Onward to Toronto, arrive ~10:30pm?
• Bus may not be available throughout weekend depending on incremental cost.
• Bus departs Toronto on Tuesday morning, December 8
• Bus arrives in Boston/Westford Tuesday evening

Other concerns

• From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
  • Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
    • Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
• From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

People riding the bus

Not a Red Hat-only bus!
You're welcome whether you're a Red Hat employee or not.

Person	Pickup Location	Notes
Tim Burke	Westford
Máirín Duffy	Westford or Boston would work for me
Dan Walsh	Westford
Jesse Keating	Westford or Boston
Tom "spot" Callaway	Westford or Boston
Christopher Aillon	Boston
Mel Chua	Westford or Boston	bus monitor #1, looking for a second. Also, I'M ON A BUS
Jon Masters	Boston or Westford	tentative
Martin Duffy (if not RH-ers allowed)	Boston or Westford	tentative
Peter Jones	Boston or Westford
Jon Stanley	Boston or Westford (depending)	Need crash space Thurs night (coming from NYC via bus)
Luke Macken	Boston or Westford
Dave Malcolm	Boston or Westford
Clint Savage	Boston	Flying in from Salt Lake, so I need specifics
Ian Weller	Boston	Would happily ride bus to save money on plane ticket from ICT, if I'm going
Chris Lumens	Westford
Denise Dumas	Westford
Jon McCann	Boston
Remy DeCausemaker	Boston or Westford
Adam Jackson	Boston or Westford
Toshio Kuratomi	Westford or Boston	Flying in from Sacramento. I'll tag along w/ spot.
Sebastian Dziallas	return only, to Boston	Flying into YYZ, but out from BOS.
Howard Johnson	Westford or Boston	Looking for crash space in Boston, flying in from the UK
Andy Lindeberg	Boston or Westford
Stephen Smoogen	Boston or Westford	Needs crash space
Adam Miller	Boston or Westford	Needs crash space
Bill Peck	Westford
Jarod Wilson	Westford
John (J5) Palmieri	Boston
Person	Pickup Location	Notes

Venue

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Saturday/Sunday - SEQ building

• 160-seat stepped theater
• 128-seat stepped theater
• Two large glassed-in rooms (roughly 60-seat capacity depending on layout)
• Four additional classrooms with flexible layout, 35+ seats each

Each room has at least:

• video projector with 15-pin sub-D (VGA) input
• dual-boot podium PC

Stepped classrooms also have document cameras.

Monday - TEL Building

• VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
• 12-seat conference room (no projector, can get a portable one)
• 8-seat conference room (projector with VGA input)
• 6-seat meeting room (no projector)
• Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer)
• Large classroom with round tables and chairs (projector with VGA input)

Hotel

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

• Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
• Internet access: wired and wireless, password-free.
• 3 years old.
• Food options nearby, restaurant in hotel, room service available.
• Free parking (including the bus).
• Pool, fitness room.

Ground Transportation

• Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
• Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

FUDPub

Possible locations:

• Dave & Busters - adjacent to hotel
• The Underground - on campus

Map

Here's a map of all the nearby facilities.

Food

Saturday

RH will buy food. What food are we getting?

Sunday

Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.

Monday

On your own. There is a cafeteria at Seneca, and food places nearby.