FUDCon:FUDCon Toronto 2009 budget

The overall budget from Red Hat for FUDCon:Toronto 2009 is currently $19,000.

• Fedora Engineering (Paul Frields & Tom Callaway): $4,000 in Q4
• Community Architecture (Max Spevack): $5,000 in Q3
• Community Architecture (Max Spevack): $10,000 in Q4

Execution

Name of Traveler/Vendor	Item Description	Q3 CA	Q4 CA	Q3 FE	Q4 FE	Comments	Done?
Airfares
Bill Nottingham	Airfare	300					Y, was already booked from Tim's budget
Toshio Kuratomi	Airfare	$307.40				Flying to Boston and bussing.	Y
Mike McGrath	Airfare	$324.70					Y
Stephen Smoogen	Airfare	$248.90				Flying to Boston and bussing.	Y
Seth Vidal	Airfare		466				Paid for out of FE Q3 -- does not impact bottom line
Adam Miller	Airfare	$262.70				Covered by FAmNA sponsorship, flying to Boston and busing.	Y
Sebastian Dziallas	Airfare	350
Steven Parrish	Passport	90
EARMARKED - David Nalley	Airfare	450
Ian Weller	Airfare	325
Matthew Daniels	Airfare	550
Rex Dieter	Airfare	350
Pascal Calarco	Rental car	120
Simon Birtwistle	Airfare	600
Subtotal		3916.00
Lodging
Bill Nottingham	Lodging				150
Toshio Kuratomi	Lodging				150
Mike McGrath	Lodging				150
Stephen Smoogen	Lodging				150
Seth Vidal	Lodging				150
Paul W. Frields	Lodging				150	Airfare already bought by FE
Adam Miller	Lodging		200			Covered by FAmNA sponsorship!
Mel Chua	Lodging		400			Taking bus from BOS
Dave Jones	Lodging				200	Taking bus from BOS
Chuck Ebbert	Lodging				200	Taking bus from BOS
Luke Macken	Lodging				200	Taking bus from BOS
Tom 'spot' Callaway	Lodging				200	Taking bus from BOS
John Palmieri	Lodging				200	Taking bus from BOS
Mairin Duffy	Lodging				200	Taking bus from BOS -- paid by bstevens?
Sebastian Dziallas	Lodging		150
Steven Parrish	Lodging		150
EARMARKED - David Nalley	Lodging		150
Ian Weller	Lodging		150
Matthew Daniels	Lodging		150
Rex Dieter	Lodging		150
EARMARKED - Aaron Seigo	Lodging		150
EARMARKED - Simon Birtwistle	Lodging		200
Subtotal			850		2,300
Other costs
Dave and Buster's	FUDPub deposit	1,000
Dave and Buster's	FUDPub balance		2,550
Local Motion of Boston	Bus deposit (tentative)	750				Unsure of requirement/due date, TBD
Local Motion of Boston	Bus balance		2,050
(T-shirt vendor)	T-shirts for pre-reg	1,000
(Lunch on Saturday)			1,000
(Lunch on Sunday)			1,000
(Lunch on Monday)			1,000
Subtotal		2,750	5,600
TOTAL		6,431	7,050		2,250	15,731

Needs

Into this total we must fit the following requirements:

• Bus from Westford (~$4K)
• Travel for the following remotees from the Fedora Engineering team ($5.1K)
  • Flights:
    • Bill Nottingham (~$300)
    • Toshio Kuratomi (~$300)
    • Mike McGrath (~$300)
    • Stephen Smoogen (~$300)
    • Paul W. Frields (~$300)
    • Seth Vidal (~$300)
    • Max Spevack (~$300)
    • Greg DeKoenigsberg (~$300)
    • Karsten Wade (~$300)
    • Mel Chua (~$300)
  • Lodging+:
    • Bill Nottingham (~$150)
    • Toshio Kuratomi (~$150)
    • Mike McGrath (~$150)
    • Stephen Smoogen (~$150)
    • Paul W. Frields (~$150)
    • Dave Jones (~$200)
    • Chuck Ebbert (~$300) ?
    • Luke Macken (~$200)
    • Tom 'spot' Callaway (~$200)
    • John Palmieri (~$200)
    • Max Spevack (~$300) ?
    • Greg DeKoenigsberg (~$300) ?
    • Karsten Wade (~$300) ?
    • Mel Chua (~$300) ?
    • did I miss anyone?
• Lunch on Saturday
• Lunch on Sunday
• Lunch on Monday
• Travel and lodging sponsorship for the following people.
  • Kevin Higgins (release party contest winner) (~$700)
  • Sebastian Dziallas (due to .edu-related opportunities @ FUDCon) (~$700)
  • Adam Miller (~$600) [FAmNA sponsored]
  • Simon Birtwistle? (note, travel from London) (~$1.2K)
  • Matthew Daniels (~$600)
  • Eric Christensen (~$600)
• FUDPub on Saturday evening (food + 1 beverage?) -- $3.5K
• Setup costs for venue -- $0
• Advertising?
• Schwag -- ~$7 per pre-registrant? ($1K for t-shirts)
• ESTIMATED TOTAL so far: $19.9K

ARCHIVAL NOTE FROM F11 FUDCON: Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.

Projections

This is based on a total attendance of ~130 people.

Day	Line Item	Expected Cost	Notes