Events FAD 2010

This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).

Status

Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.

Meetings

The final planning meeting is on January 28th at 2100-2200 UTC (4-5pm EST) in #fudcon-planning.

The agenda for each, until further notice, will be:

1. proposal/budget approval
2. FAD agenda-setting and logistics arrangement
3. prepwork to gear up for things specified in #2 and funded by #1.

• 2010-01-25
• 2010-01-20 belated weekly planning meeting, logistics budget wrapup
• 2010-01-15 freeseer tech discussion
• 2010-01-11 planning meeting 2
• 2010-01-09 planning meeting 1

Remaining TODOs

• Max -- sort out meals and social activities.
• Max -- pay for everything hotel-related.
• Mel -- finalize transportation plan back to the airport.
• Max & Mel -- file expense reports.

Schedule

Thursday January 28

Most folks will be arriving on this day. Nothing formal scheduled, though see below where we are coordinating arrival times and travel to the hotel.

Friday January 29 - Sunday January 31

Since you need badge access, we should all meet in the lobby of the building at 9:30 AM each day.

We will be meeting in the Augusta National conference room on the 5th floor of Red Hat's Venture III building. We also have the Colgate conference room on the 4th floor.

All times listed are Eastern Standard Time (UTC -5).

Friday January 29

9:30 AM -- Start. Short opening talk by Max to make sure everyone knows what's going on from a logistics point of view, remind folks of the goals for the weekend, and documentation/publicity of our FAD. Make sure that remote participation is up and running properly.

10:00 AM - 1:00 PM -- Break up into our two tracks.

10:30 AM - AVBox track begins hacking in #freeseer.

1:00 PM - 2:00 PM -- Lunch will be delivered.

2:00 PM - 6:00 PM -- Break up into our two tracks.

5:00 PM -- Hard stop for Max, who has to run an errand that can't be avoided before the social event.

6:00 PM -- Hard stop for everyone else, so that we can clean up and make it to our social event on time.

7:10 PM -- Avatar on the IMAX 3-D screen. See below.

Saturday January 30

9:30 AM -- Review the previous day's achievements with folks who were in the other track, and state the goals for the day.

10:00 AM - 1:00 PM -- Break up into our two tracks.

1:00 PM - 2:00 PM -- Lunch will be delivered.

2:00 PM - 6:30 PM -- Break up into our two tracks.

6:30 PM -- Wrap up somewhere around here, and proceed to The Flying Saucer.

Sunday January 31

9:30 AM -- Review the previous day's achievements with folks who were in the other track, and state the goals for the day.

10:00 AM - 1:00 PM -- Break up into our two tracks.

1:00 PM -- Lunch will be figured out, depending how many people are still at the FAD.

Afternoon -- Unscheduled, so that we have flexibility for final wrap-up activities.

Make sure that you take time to wrap up documentation of achievements, blogging, and post-FAD plans, or that you do this post-FAD.

Tracks

Track #1 -- FUDCon 2.0

Primary owner: Max

Overall goals

Refresh the entire "Premier Fedora Events" idea in our community. Break it down to first principles and build it back up, eventually refining processes, decision-making, and ownership. Then put this into practice as we plan 2010.

Friday

Basically a design thinking day. We'll start with an introduction to the design thinking process.

Here is an initial set of ideas, to seed the session:

• At its core, what is FUDCon? What purpose is it meant to have?
• If we were starting with the FUDCon idea right now, what are the goals that FUDCons should have? Both from the regional and annual perspective, as well as from the user or developer perspective. How do we decide what constitutes a good FUDCon? Does the formula need to be the same everywhere?
• How do FADs interact with the FUDCon idea? Are we properly incentivizing people to hold them? What needs to be changed?
• Are there any big holes or things not being achieved within Fedora that the FUDCon/FAD model could be modified to solve?
• Generalized annual FUDCon cycle/calendar with FUDCons and Important Regional FADs and suggested times for them.
• Expand that generalized list out into the next 18 months, or so.
• What do we do with the following pages?
  • https://fedoraproject.org/wiki/FUDCon:Organization
  • https://fedoraproject.org/wiki/How_to_organize_a_FAD
  • https://fedoraproject.org/wiki/FUDCon_and_FAD_locations
• BarCamp -- have we outgrown it, or did we Do It Wrong in Toronto? How do we scale event registration and sessions scheduling? Is a set of wiki pages for a FUDCon still ok?
• What is the ownership model for FUDCons and/or FADs? Who is needed? When does it need a stamp of approval to call itself a FUDCon or a FAD? What is the RACI?
• How do we encourage people to do the "due diligence" and set up an informal sort of "bid process" around possible locations for FUDCons and FADs? What sorts of facilities are the minimum required?
• How do we break down budget for a FUDCon or a FAD, and what does the sponsorship process look like?
• User versus Developer.
• Possible expansion to be more family friendly?
• A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization.
• FUDCon survey that can be used to chart our improvement over time.

Saturday

Implementing the things that we decided were most important on Friday.

• FILL IN BASED ON FRIDAY'S RESULTS.

Sunday

Basically a testing and putting-into-practice day.

Testers of Saturday's work (in #fudcon-planning)

• 10:00 AM - 12:00 PM: FUDCon LATAM (Rodrigo Padula)

Track #2 -- FUDCon Live

FIXME! -- Clarify, rewrite, correct, etc. This was written by Max & Mel, who aren't the experts on this part of the FAD. In particular, the overall goals and proposed plan for each day is pretty much just made up.

Primary owner: ??????

Overall goals

• A -- Get freeseer packaged into Fedora, including any gstreamer stuff that needs to happen.
• B -- Get equipment purchased, tested, documented, etc.
• C -- Test the participation and usage documentation, so that folks can run a FUDCon/FAD Live!
• D -- Review the survey results and decide what we can do to make FUDCon/FAD Live a better experience
  • Decide what our goals are
  • Decide on the results we should see on the following survey
  • Identify changes and the expected results
  • After the next event or two, see if we've made improvement
• E -- Document whatever is needed for worldwide replication, and any roadmap needed for future improvement.

Friday

• As much of A as possible.
• Determine current state of C and where we need to get.
• Get any needed parts for B.
• Discuss D

Saturday

• Finish B.
• Finish A.
• Discuss D if not already done
• Testing and progress on C.

Sunday

• Finish C.
• Discuss D if not already done
• E.

Attendees

#	FAS Name & Full Name	in-person or remote?	remote attendance
1	Mel Chua	in-person
2	Steven Parrish	in-person
3	Jon Stanley	in-person
4	David Nalley	in-person
5	Yaakov M. Nemoy	remote	I don't think i can make it for most of friday except the first hour
6	Max Spevack	in-person
7	Clint Savage	in-person
8	Chris Tyler	in-person
9	Justin O'Brien	remote
10	Paul W. Frields	in-person
11	Dennis Gilmore	in-person
12	Andrew Ross	remote
13	Thanh Ha	remote
14	John Rose	remote

A note on remote participation

This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.

There is no prep needed for remote participation: just show up on IRC. Anything else we need to do at that point, we'll figure out at that point.

Remote participation will be coordinated over IRC. The main channel for the FAD will be #fad, with freeseer hacking happening in #freeseer.

• 9:30am on Friday: kickoff in-person and on #fad
• 10:30am on Friday: freeseer hacking kickoff in #freeseer

Further updates on remote participation will happen both in-channel and on the fudcon-planning mailing list. Generally speaking, we will be in #fad during the day when we are working on FAD things; please pop in and say hi and we'll help you get started.

Logistics & budget

Transportation

Airport pickups:

• Chris Tyler arrives Delta 5482 JFK-RDU 4:35pm. Pickup: Mel Chua
• Dennis Gilmore arrives AA 454, ORD-RDU 5:20 pm EST. Pickup: NEEDED
• Clint Savage and Jon Stanley arrive 9:45pm EST and 9:30pm EST respectively. Pickup: NEEDED

Travel

Contributor	Carrier	Depart	Arrive	Depart	Arrive	Cost	Status
Mel Chua	The Melmobile	Will be in town from 1/24 for other business	1/24	Sunday	Sunday	$0	no action needed, just noting here
Clint Savage	Delta	01/28/2010 1:50pm MST	01/28/2010 9:45pm EST	01/31/2010 6:00pm EST	01/31/2010 11:41pm MST	$290.80	Purchased
User:Jstanley	AA	AA 4423, JFK-RDU 01/28/2010 7:30EST	01/28/2010 09:30EST	AA 4537, RDU-JFK 01/31/2010 06:05PM	01/31/2010 7:55PM EST	$164.40	Purchased
Dennis Gilmore	AA	AA 4268, PIA-ORD 01/28/2010 10:00 CST	AA 454, ORD-RDU 01/28/2010 5:20 pm EST	AA 2091, RDU-ORD 01/31/2010 06:05PM EST	AA 4368 ORD-PIA 01/31/2010 10:25PM CST	$290.80	Purchased
Paul Frields	The FPL-mobile	Thursday	Thursday	Sunday	Sunday	$50 for gas	APPROVED
Chris Tyler	Delta	Delta 6498 YYZ-JFK 11:50am	Delta 5482 JFK-RDU 4:35pm	Delta 6580 RDU-JFK 5:00pm	Delta 6763 JFK-YYZ 10:00pm	$489.70	PURCHASED
David Nalley	Nalley-mobile	Thursday	Thursday	Sunday	Sunday	$50 for gas	APPROVED
People traveling by plane, returning to RDU airport	Supershuttle					$100	budgeted
					Total to date:	$1435.70
Name	Carrier	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost

Lodging

We will be staying at:

Best Western Cary Inn And Extended Stay
1722 Walnut Street
Cary, NC 27511 US

Four nonsmoking double rooms with microfridges have been booked, see roommate pairings below.

Roommate 1	Roommate 2	Check-in	Check-out	Nights	Cost	Status
Clint Savage	Paul W. Frields	Thu 2010-01-28	Sun 2010-01-31	3	see below	booked
Jon Stanley	Dennis Gilmore	Thursday	Sunday	3	see below	approved
Chris Tyler	David Nalley	Thursday	Sunday	3	see below	booked
Mel Chua		Thursday	Sunday	3	see below	booked
Roommate 1	Roommate 2	Check-in	Check-out	Nights	Cost	Status
			Total to date:	12	$659.88

Equipment budget

What we don't spend on travel, we'll spend on getting equipment to start making this an option for Events Kits.

Things we could get:

• http://www.google.com/products?q=vga2usb and http://www.google.com/products?hl=en&q=sennheiser%20ew100g2 and
• http://www.radioshack.com/product/index.jsp?productId=3521446
• http://www.bhphotovideo.com/c/search?ci=15708&N=4290441573+4291226455
• http://www.bhphotovideo.com/c/buy/Wireless-Systems/ci/15708/N/4290441573
• http://www.epiphan.com/products/frame-grabbers/vga2usb/

Item	Price
vga2usb	$319.90 (with shipping - you can track our package here.)
minidv camcorder	$186.49
Total to date:	$506.39

Total budget so far

• Original budget -- $3,000
• Travel commitments -- $1435.70
• Lodging -- $659.88
• Equipment (so far) -- $506.39
• Remaining funds -- $396.03

Equipment

If you're bringing toys - by which we mean "A/V equipment" - to play with during this FAD, list it here so we know what we've got to play with.

What is it?	What is it for?	Who is bringing it?
Zoom H2	High-quality USB microphone/mp3-to-SD card audio recorder	Mel Chua
MiniDV camcorder	+cable, can be used for live IEEE-1394 source	Paul W. Frields
Alesis 1202 VLZ mixer	mixer on hand if needed	Paul W. Frields
Miscellaneous microphones	hi-quality handheld dynamic, one large condenser	Paul W. Frields
Various cables	The band box o' doom, mostly 1/4" and XLR	Paul W. Frields
Alesis 4-Channel Mixer (2)	Mixing audio	Clint Savage
logitech 720p usb webcam	capturing video	Dennis Gilmore
v4l-compatible webcam w/ mic	Capturing video	Chris Tyler
What is it?	What is it for?	Who is bringing it?

Avatar

We have the ability to get a discount on pre-ordered concessions. You can get a small box of popcorn and your choice of Coke, Diet Coke, Sprite, Orange Fanta, Dr Pepper, Powerade or bottled water. It comes as a combo pack, so you have to get both the popcorn and the drink, but you can give it away to someone else if you don't want something. Note what you would like below:

Our requests have been emailed in. Max is waiting for confirmation -- worst case, we'll buy stuff when we get there.

• Max -- popcorn & coke
• Jon -- popcorn & coke
• Chris -- popcorn & Dr Pepper (2nd choice Coke)
• Clint -- popcorn, raisinettes & Dr Pepper (Coke is a good alternative)
• Mel -- popcorn and orange fanta
• Dennis -- popcorn(no butter) sprite with cherry and vanilla syrup
• Paul -- popcorn and water
• Steven -- popcorn & coke
• David -- popcorn & coke
• Colby -- popcorn, raisinettes, and coke