Fedora Ambassador Day North America 2010

Location and Dates

• Ames, Iowa - May 21-23, 2010

Proposed Accomodations

• Ames, Iowa
  • Event will be hosted at Iowa State University
    • http://www.iastate.edu/
  • On campus housing is available at the Memorial Union
    • http://www.iastate.edu/visitors/lodging.shtml
  • Off campus housing is available at inode0's poolhall
    • http://rose.public.iastate.edu/Poolhall/poolhall-3.jpg
  • Virtual Reality Applications Center Tour on May 21 is possible (VRAC is home to the highest resolution 6-sided virtual reality cave in the world running on a well known downstream derivative of Fedora http://www.vrac.iastate.edu/c6.php)
    • http://www.vrac.iastate.edu/

Wedding Season
Rooms are reserved in blocks for weddings currently. These need to be confirmed around April 20. I'll check on availability then and reserve what we need or make other arrangements at that time.

VRAC VR Tour
inode0 will be previewing this on April 16 to confirm value and assuming it is still as great as it used to be will reserve seats for us on May 21.

Responsible Ambassadors

• inode0
• ...

Attendees

#	FAS Name & Full Name	Hotel	Friday's Dinner	Arrival	Departure	Est. Travel $$ excl Hotel	Comment
1	John Rose	no	yes
2	Larry Cafiero	yes	yes			$284	taking the train/bus (SF-Osceola-Ames or SF-Omaha-Ames); could possibly meet driver in Omaha or even Chicago to help drive
3	MaxSpevack	yes	yes
5	Ivan Makfinsky	yes	probably				Will probably use points for flight there. I second the sleeping where stabbing won't happen - see below.
6	Justin O'Brien	possibly	hopefully			$301 nonstop	coming from Indiana would need financial assistance, is willing to sleep anywhere that won't get him stabbed by hobos
7	David Nalley	yes	yes				coming from SC
8	Clint Savage	yes	unlikely	Friday Late	Sunday Late	$350 (flight, car)	coming from SLC, would like $$ if possible
9	Robyn Bergeron	yes	yes			~$350 (flight)	coming from AZ, would love to discuss what marketing can do for ambassadors as a topic

Agenda

Add work items here that we should cover (we will formalize a schedule once we have a good foundation in place). Regardless of location and dates please contribute to the proposed work product of our next Fedora Ambassador Day by adding topics important to you below.

Deliverable	Description	Owner(s)
List of Ambassador marketing materials needs to give to marketing to produce, prioritized.	Cover deliverables and ideas including: Marketing Flyer and how it can be updated; Generic slide deck template for presentations / events, Slide deck with talking points for each cycle, Laptop show, enhance generic Talking Points, rewrite elevator pitch. Discuss whether existing materials that marketing produces are useful for Ambassadors. Lots of other ideas welcome. Not sure yet on time needed.	Robyn Bergeron
SOP / Process for handing off Marketing information to Ambassadors each cycle.	What is the best / most effective way for Marketing to disseminate Talking Points, etc. to Ambassadors each cycle? How can we be more helpful? Work more with FAMSCo, have 2x per cycle joint meetings, other ideas? No more than one hour needed.	Robyn Bergeron
Discuss mentoring in North America	It seems even with the amount of ambassador mentors that manatees (aka mentorees) who initiate the mentoring process do not complete the tasks in front of them. Perception? or Process? What is the issue here, and how do we fix it?	Clint Savage
I did it! -- An application that recognizes contributors/contributions and awards karma or something	The name is exactly what we want to encourage, contribution. The value add here is to enable ambassadors with tasks that can be completed and tracked simply by updating a wiki or going to an event. The karma earned over time helps track activity and encourages more ambassadors to get involved. Note: This is still a very basic idea and needs tons of hashing out.	Clint Savage

Meeting Minutes

Session Logs:

Buttons

We need some event buttons ...

Budget

Initial blue-sky estimate is to set aside $2k for this event from CommArch, and see how far that can get us in terms of travel sponsorships, etc.