Meeting:Board meeting 2011-04-05

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Fedora Board Meeting, 2011 04 05

• Secretary: Jared Smith
• Meeting Type: Phone

Attendance

Present:

• Tom Callaway
• Jared Smith
• Jon Stanley
• David Nalley
• Jaroslav Reznik
• Toshio Kuratomi
• Stephen Smoogen

Not Present:

• Joerg Simon (regards)
• Máirín Duffy (regards)
• Rex Dieter (regards)

Agenda

• Updates
• Review of SXSW
• FPCA update

Notes/Summary

Updates

• Fedora 16 release schedule
  • Beta freeze, 100% feature complete date
  • Slipped a week due to NetworkManager 0.9 coming in late.
  • Infrastructure went into freeze today until the day after Beta releases
• Update on FUDCon {LATAM/EMEA/APAC?} status
  • FUDCon Panama going well
    • Subsidy request meetings have happened, ticket buying has commenced
  • FUDCon EMEA
    • FAmSCo met on Sataturday, selected Milan as the winning bid
  • FAMSCo talking with ambassadors to try to find a group of people who want to organize one in APAC
  • North American bids:
    • Next week is the wrap up of bids, then FAMSCo will go through bids
      • Currently two bids -- Virginia Tech (Blacksburg, VA) and Olin (outside Boston, MA)
      • Editor's note -- there's now a third bid for Las Vegas, NV

Summary: Jared updated the Board on release schedule and FUDCon events

Review of SXSW

• Review of SXSW situation
  • Budget
    • where did the money come from?
      • Media -- CommArch discretionary fund (use it or lose it)
      • Travel -- RH and Opensource.com
      • Booth -- Fedora Ambassadors Regional (FAMNa) (~$2K), RH
      • Max has updated: http://fedoraproject.org/wiki/SXSW_2011#Budget
    • How much money did we spend? (And how can we do with less money if we did something like this again?)
      • Other funding sources aren't listed (RH, opensource.com)
      • Give away for nice wacom (but a lot of people weren't interested in)
      • Didn't know how much media to need: bought 5K disks but may only need 2K disks
  • Learning
    • Some things we didn't need (see above)
    • Learned about what having a booth at the event was like
  • Spin/Media Policies
    • History
      • Kickstart wasn't reviewed (mostly pruning for CD size, ex: email clients)

• • • Policy problems
    • GPL compliance -- label says that you can get from everything repo
      • cwickert remembers that spot had a discussion with him about this but spot doesn't recall that.
        • Spot: Need to clarify what's necessary (discuss w/ cwickert & public -- publish as larger standard)
      • Spin made with updates repo
      • Smooge unsure whether we've kept things that were updates repo but were superceded
        • Spot/smooge/nirik: Find out what's been purged in koji and create a policy
        • Spot will make sure that every rpm that's on the CD is kept as well
        • Spot also explains that following the GPL requirements is the worst case (ie: those packages that are not GPL do not *strictly* require source to be distributed)
    • kickstart not in git repo (are avail on Spot's Fedora People page)
      • kickstart is small changes, mostly

• • • Possible ideas
      • Clarify the policy to define what "approval" means (from rel-eng, design team, QA, etc.) Public meeting, ticket, one person, etc?
        • Modify test execution and timing (Test plan must be executed by someone and reviewed by another person who is on the QA team with sufficient time for remediation)
      • Clarify whether previously-approved spins need to file QA test plans, get trademark approval, etc.
      • Clarify and/or remove the scheduling requirement, and instead make it part of Rel-eng's approval
      • Clarify and/or remove the Corresponding source requirement (if koji satisfies this)
      • Clarification of what constitutes a new spin (SXSW based on design spin... is it new or not?)
      • Clarification of what constitutes a "spin" (ec2 images? install image?)

• • • • PROPOSAL: Get rid of our rules and give the "checklist" to each group
        • ie: If you get signoff from QA, design team, spin sig, and rel-eng then the Board will review
        • What if one of those four becomes obstructionist? -- then it comes to Board
        • Each group documents their approval process
          • Process must include opening a ticket and posting approval in the ticket
        • Board needs to define "When need for approval is triggered"?
          • Scope is limited to something that is intended to run or install the distribution
          • Possible examples of problems:
            • RH Summit spin: custom artwork, updates tree, and custom content on the desktop
            • Spins for each new Fedora release

• • • Proposal will be discussed in 12 April 2011 IRC meeting

• • • Spot formally apologizes for any violations of the policy. It was not his intent

Summary: Various concerns were expressed about how the SXSW event was organized, and several ideas were discussed on how to provide better transparency, especially with regards to media creation. A proposal was made to create a checklist for approval from various groups within Fedora. The proposal will be discussed in the public IRC meeting on 4/12

FPCA Update

• FPCA update
  • FAS is being updated for all new people sign the FPCA, not the CLA
    • This is going to stg this week, pushed to production after the Beta freeze
    • Initially, transition period: new people get FPCA. CLA signers, reminded to sign FPCA, either CLA or FPCA signing equivalent
    • After transition period, CLA signers who have not signed the FPCA will lose groups (that depend on CLA), fedorapeople, email aliases.
      • Transition period currently set at ~3months
      • Will run packager and ambassador metrics to determine if we need to extend the transition
  • Will look for ways to not strip group memberships but it may not be easy to do that; people may need to reapply for all lost groups
  • https://fedorahosted.org/fedora-infrastructure/ticket/2481

Next Meeting

Next meeting: IRC meeting on Tuesday, April 12