Archive:FUDCon:KualaLumpur 2012/Budget

FUDCon is the Fedora Users and Developer's Conference, an opportunity for all who contribute to or use Fedora to meet, learn, plan, and hack. This event is free and is open to everyone. To learn about what a FUDCon is like, you can view a video from the North American FUDCon 2009. Please read https://fedoraproject.org/wiki/FUDCon_organization_process and understand it thoroughly if you are a event organizing volunteer. If you are responsible for finding a good place, refer to the requirements listed in https://fedoraproject.org/wiki/FUDCon/Organization

Theme

Increasing contribution and contributors in APAC region.

Event Details

• Venue:
  • APIIT (Bukit Jalil)
• Date: 18th - 20th May 2012
• Time: 9am 18th May, to 5pm 20th May

Location

About Kuala Lumpur

Kuala Lumpur, or simply KL, is the capital of Malaysia. Literally meaning "muddy estuary" in Malay, Kuala Lumpur has grown from a small sleepy Chinese tin-mining village to a bustling metropolis of around 6.5 million (city-proper population of 1.8 million) in just 150 years. With some of the world's cheapest 5-star hotels, great shopping and even better food, increasing numbers of travellers are discovering this little gem of a city.

Being almost in the center of South East Asia, KL is easy and cheap to get to from around SEA. It is a popular tourist destination for shopping, and like most parts of Malaysia, food-hunting. You'll be able to find the entire range of Malaysian cuisine and as well as food from around the world. Foods from various cultures, Malay, Chinese, Indian, Arabic, Korean, Japanese, you name it, you will find a restaurant serving it somewhere in KL.

The Greater KL (KL+surrounding cities) are also the primary IT capital of Malaysia, where plenty of companies are based in. A number of FOSS events were organized previously by local community, notably Mozilla AsiaCamp, Google DevFest, FOSS.my, MOSC.my, GeekCamp, Barcamp, WebCamp, CampusCamp and several others.

If you are into travelling, check out http://wikitravel.org/en/Kuala_Lumpur. There are a number of beaches, highlands, and historical spots around which might be of interests to some. Some recommended spots are:

• http://wikitravel.org/en/Malacca - historical city, contains a number of historical remains from 15th century. plenty of old dutch and portuguese architectures.
• http://wikitravel.org/en/Cameron_Highlands - popular for great scenery of the tea plantation.
• http://en.wikipedia.org/wiki/Kuala_Lumpur_Bird_Park
• http://en.wikipedia.org/wiki/National_Zoo_of_Malaysia
• iCity - an area filled with LED lights .. http://www.google.com.my/search?q=icity+shah+alam&um=1&ie=UTF-8&hl=en&tbm=isch

About the Venue

http://en.wikipedia.org/wiki/APIIT#APIIT_TPM.2C_Malaysia

Why FUDCon in Kuala Lumpur, Malaysia?

Malaysia, especially Kuala Lumpur is an attractive city in South East Asia for its facilities, technological advancements and its FOSS Communities. Malaysia's FOSS Communites are backed by the government and as such displays that Malaysia has a strong FOSS Community: Open Source Developer Club, Fedora Malaysia Team, Ubuntu Malaysia Team and Malaysia Free and Open Source Software Society. And various FOSS related events such as Mozilla Asia Camp 2011, Malaysia Open Source Conference,Malaysian Government Open Source Software Conference have been held before as well.

APIIT/UCTI have also been a supporter of FOSS and have held various FOSS related events with the help of Malaysian FOSS communities. These events include Fedora Activity Day 2011, FOSS.my 2009 , Google Devfest 2011 and there is also a Fedora Activity Day 2012 already been planned. This spark of FOSS enthusiasm in Malaysia can be best nurtured by having events like FUDCon in Malaysia.

Travel Information

Visa

You may check visa requirements to enter Malaysia here: http://www.kln.gov.my/web/guest/requirement-for-foreigner and http://www.malaysia.org.au/travel6.html

Travellers from ASEAN countries does not require visa for less than 1 month entrance.

Getting to the venue

The venue is located not too far from Sri Petaling / Bukit Jalil LRT station (Sri Petaling line). There will be pickup bus available from the station to the venue.

If you are coming from the low cost terminal, first take the bus to KL Sentral, then, at KL Sentral, take the Rapid KL LRT to Masjid Jamek, from there you will need to switch to the Sri Petaling line, go out from the underground station to another station above ground. At Sri Petaling line, take the train to Sri Petaling station.

You may refer the railway map here: http://upload.wikimedia.org/wikipedia/commons/1/1a/Rapid_KL_map_%28with_regional_rail_lines%29.jpg

Flight

AirAsia (http://www.airasia.com) provides cheap flight from APAC countries into Malaysia. For most recent prices, check airasia.com.

Ticket prices

Following is a extract of AirAisa prices from major cities in APAC to MY. Based on http://fedora.foss.org.my/docs/fudcon-kl-2012/AirAsiaPrice.csv/view

Airport	MYR Rates	USD Rates
Singapore (SIN)	110	36.70
Perth (PER)	1468	489.87 (Tiger Airways)
Guangzhou (CAN)	1383.98	461.83
Hongkong (HKG)	1172.68	391.32
Bangalore (BLR)	951.88	317.64
Colombo (CMB)	925.14	308.71
Hanoi (HAN)	1217.53	406.28
Tokyo (TYO)	3048	1017.10
Auckland (AKL)	1998	666.72
Phoenix (PHX)	8024	2677.57 (KLM)

Flight price listed in link above includes return flight, (regular prices, checked on Dec 15 2011, for flight in on 3rd May 2012, flight out on 8th May 2012). Early booking tend to be half the price cheaper under their promo price.

For other cities not available with AirAsia, please check http://www.malaysiaairlines.com or other airlines for other possible routes.

Accommodation

There are a number of hotels approximately 3-5km from the venue ranging from cheap to expensive.

Company	Phone	Rate	Distance to Venue	Notes
Hotel Sri Petaling	+60390582323	MYR180 for 2 person room, MYR270 for 4 person room	4KM http://g.co/maps/zvn93	Also have hall facilities
Hotel 128	+60389940332	MYR148 for 2 person room, MYR 188 for 3 person room	3KM http://g.co/maps/5vmzd
Palace Golden Horses	+60389464888	MYR300 per 2 person room	4KM http://g.co/maps/3nk4d	High end hotel, free internet

The venue is also near the Bukit Jalil & Sri Petaling LRT station and we will be providing shuttle service to pick people up from/to the LRT stations.

Route from Bukit Jalil LRT to venue (2KM) : http://g.co/maps/t2ejs

Route from Sri Petaling LRT to venue (2KM) : http://g.co/maps/6t2p2

Hotel Availability

Checked on Feb 29 2012:

Hotel Sri Petaling (from 17 May to 22 May)

• Superior King (2person) - 20 available
• Superior Twin (2person) - 20 available
• Family Standard (up to 3) - 1 available
• Family Superior (up to 4) - 5 available
• Family Deluxe (up to 4) - 4 available

Hotel 128 (can't get reservation timings)

• Superior Room Type 1 (Queen x 1) - has 30 rooms
• Superior Room Type 2 (Single x 2) - has 3 rooms
• Family Room Type 1 (Queen x 1 + Single x 1) - has 12 rooms
• Family Room Type 2 (King x 1) - has 3 rooms

Palace of the Golden Horses (reservation room max is 9 online)

Budget

Quotations

StableFormation quote for banner similar to our Freedom/Infinity/Voice banner from RH, and tshirt with vinyl printing - http://fedora.my/docs/fudcon-kl-2012/quote-stableformation/view

DreamShocker quote for sticker, tshirt, and badges - http://fedora.my/docs/fudcon-kl-2012/quote-dreamshocker

Item	Price per Unit	Notes
T-Shirt	MYR37	rubberized printing, similar to FUDCon Pune tshirt
Lanyard with logo	MYR6
Vertical banner with stand	MYR195
10feet x 2feet banner	MYR400
8X8cm sticker (400 pcs)	MYR325.00	Fedora logo
1 inch badges (200 pcs)	MYR360.00	Fedora logo

Equipments

Item	Availability	Details
Projectors	?	The host might be able to provide these
Audio (for main hall)	?	The host might be able to provide these
Power extensions	?	Rent? Buy? Anybody got plenty and can let us borrow?

FOODCon

(a.k.a FUDPub)

More details to be confirmed. Projected budget is 1000USD.

Possible options:

• BBQ at hotel's pool
• Dinner at a restaurant
• Dinner at a beachside restaurant, at Bagan Lalang beach - need cost for transportation
• Hangout in iCity ? - theres a number of restaurants around - need cost for transportation

Catering

Possible catering partners (Lunch + Tea break):

Non-Veg

Company	Phone	Note
Udi Enterprise	+60380681912

Veg

Company	Phone	Note
Ahimsa Vegetarian Restaurant	016-336 6949	1st Floor Carrefour Sri Petaling

Transport from Accommodation to Venue

• Chartered bus (42 person) would cost 200USD per day
• APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed

Current Estimated Rough Budget

Excluding flight

Cut off point: 70 sponsored attendees including crew and volunteers.

Budget is mainly based on quite-worst-case scenario prices.

Item	Cost Per Unit (MYR)	Quantity	Total (MYR)
T-shirt	37	70	2590
Lunch/Tea for 3 days	20 * 3	70	4200
Lanyard/Badges	6	150	900
Vertical banners with stand	195	6	1170
10feet x 2feet banner	400		400
Swag (nicetohave)	1000		1000
Social event (FOODCon)	3000		3000
Misc utensils (scissors, paper, markers, etc)	150		150
Bus charter	1000		1000
Audio / Visual equipment
Electrical/networking equipment
Hotel	180*5days	10	9000
Total			23410 (~USD 7500)

Flight

• very bad case scenario 1, 20 from christchurch (most expensive airasia flight) - 18000 USD
• very bad case scenario 2, 20 from mumbai - 13500 USD
• good case scenario 1, 20 from around SEA - ~6400 USD
• good case scenario 2, 5 from expensive area, 15 from SEA - ~9500 USD
• likely scenario, 3 from .ph, 3 from .vn, 1 from .jp, 2 from .au, 5 from .in, 1 from .cn, 3 from around SEA - ~7800USD

Pre-registration

Please add your name to the list if you will attend. Registration is free and open to everyone.

Having a solid initial attendee count early would help us in securing better deals.

DO NOT BOOK FOR FLIGHTS YET as we still need to confirm a number of stuff regarding to venue and location.

#	Name	need sponsorship?	Vegetarian	T-shirt size	Roomshare?	Hotel booked	E-mail	Comments
1	Izhar Firdaus	No	No	L	Stay-at-home	-	izhar@fedoraproject.org	Organizer
2	Anwar	No	No	XL	-	-	kulll@fedoraproject.org	Attendee
3	Meng Shen	No	No	XL	Stay-at-home	-	seatux86 (at) gmail.com	Volunteer
4	sniffit	No	No	XL	Stay-at-home	-	sniffit (at) dgtlmyhm.net	Volunteer

Sessions

Feel free to submit your talks/sessions here.

Schedule

Day 1 - Normal conference style event

Time	Activity
10:00 - 11:00	Keynote
11:00 - 12:00	General Session 2
12:00 - 14:00	Break
14:00 - 15:00	General Session 3
15:00 - 16:00	General Session 4
16:00 - 17:00	General Session 5

Day 2 / Day 3 - Barcamp Style Event

Time	Activity
09:00 - 10:00	Speaker pitch
10:00 - 17:00	Barcamp starts

Talks

#	Session Name	Description	Owner	Audience Level
1	Contributing to Fedora	How to contribute to Fedora	Izhar Firdaus	Beginner
2	RPM Packaging basics	Learn how to package softwares in RPM	Izhar Firdaus	Intermediate
3	Free Software, Open Source and Creative Commons	Improving the world through Copyleft	Izhar Firdaus	Beginner
4	Boxgrinder : Bake your 1st virtual appliance	Basic Introduction to BoxGrinder	Syamsul Anuar	Intermediate
5	oVirt : The new Open Virtualization Hotness	Basic Introduction to open virtualization project	Syamsul Anuar	Intermediate
6	Fedora and Solid State Drive (SSD) random discussion	Group discussion about things and tips to do with Fedora on SSDs	Meng Shen	Intermediate

Hackfests/Workshops

#	Session Name	Description	Owner	Pre-requisites

Organizers/Volunteers

• Add your name if you are volunteering.
• Izhar Firdaus
• myazhax
• Eric Yeoh / msian_tux_lover
• Nasrun Sulaiman / Nass
• Akmal / Blindheart
• Syazwan / jipang_menjerit
• Gurdip
• Yogi
• Maverick
• Tee Yee Shen
• Yu Kang Wei
• Patrick
• Rahul
• Kishan
• Reza
• Low Yong Lerk
• Ganesh
• Ku Wei Xiong
• Wong Ming Cong
• Wai Lynn
• Meng (seatux)
• Abdul Aziz Mydin
• Hanafiah Muhamad
• Anwar
• Syamsul Anuar Abd Nasir (wariola)