Ambassadors/APAC/Reimbursement: Difference between revisions

Revision as of 15:42, 31 August 2012

This page is a draft only
It is still under construction and content may change. Do not rely on the information on this page.

Use the discussion page for the discussions, this page will go live on 7th September 2012.

Let the Fedora community pay bills for you! The process below is here to make it simpler to get paid / reimbursed for Fedora related expenses.

APAC Fedora Ambassadors can make fund requests to cover the expenses for the events they are planning to organize. This wiki page should be referred and please make sure the fund requests has been made accordingly. If everything is in order your request will be processed quickly or else it will take days or may be months.

Introduction

The idea behind this program is to facilitate by providing required monetory assistance to promote, spread Fedora within APAC region. However not every need, but most of reasonable needs will be covered.

Budget Wrangler

Budget Wrangler, maintain the transaction records and budget. He/She is responsible for

maintaining and submitting records to FAmSCo and OSAS.
ensuring the allocated budget is properly used.

FAmSCo will appoint a budget wrnagler for a region for time to time.

Contact Budget Wrangler - APAC

Buddhika Chandradeepa Kurera

Process

Following is the process that should be followed.

Events

Create a wiki page with information about your event (eg: Date and venue, purpose, tentative agenda, detailed budget break down ...)
Anyone can create the event wiki page but there should be an event owner (there can be one or more event owners)
One of the event owner who is a Fedora Ambassador can request fund or if all the event owners are not FAms please ask a local Fedora Ambassador to support.
Open a ticket at [fedorahosted.org/fedora-apac Fedora-APAC] trac
APAC FAm meetings will be held once two weeks, please participate for the next meeting and get your request approved. (If you or someone from the event organizing do not appear we do not discuss the request and it will be postponed.)
However we understand sometime there are emergency situations, if it is so please do contact the Budget Wrangler for the region as soon as possible. In such situation he/she will help you to get your request approved quickly as possible.
Upload receipts to the ticket you have opened and wait for reimbursement.

Other

Only Fedora Ambassadors can request funds or other needs (eg: travel subsidy, media/swag production.
Open a ticket at Fedora-APAC trac with a full description of your need.
APAC FAm meetings will be held once two weeks, please participate for the next meeting and get your request approved. (If you do not appear we do not discuss the request and will be postponed.)
However we understand sometime there are emergency situations, if it so please do contact Budget Wrangler for the region as soon as possible. In such situation he/she will help you to get your request approved quickly as possible.
Upload receipts to the ticket you have opened and wait for reimbursement.

Important

No receipts, no reimbursements.
No reimbursements for personal expenses (eg: Business cards)
Requests from Non-FAms will be directed to local FAms.
Requests with no trac tickets will not be considered.
Do not spend till your request get approved.
Do upload receipts not more than 2 months from the approval.
All amounts should be in USD (US Dollars)
You can spend less than you have requested but not more than what you have requested.
Once the amount is reimbursed do confirm (closing the ticket with a comment) that you have collected money.

Limits

$0-199 USD = The request requires approval from at least one of the following:
- A member of FAmSCo from APAC
- Credit Card Holder or a person approved by the credit card holder in APAC region

$200-1000 USD = The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
- At least five (5) individual FAm votes required at APAC FAm Bi-Weekly meeting

$1000+ USD = Requires approval from FAmSCo
- A ticket must be filed on the FAmSCo Trac prior to the expenditures to be considered

Currency Conversions

Use OANDA.com for currency conversions, please indicates the dates as well.

@@ Line 1: / Line 1: @@
+{{draft}}
+{{admon/note | Use the discussion page for the discussions, this page will go live on 7th September 2012. }}
+Let the Fedora community pay bills for you! The process below is here to make it simpler to get paid / reimbursed for Fedora related expenses.
 APAC Fedora Ambassadors can make fund requests to cover the expenses for the events they are planning to organize. This wiki page should be referred and please make sure the fund requests has been made accordingly. If everything is in order your request will be processed quickly or else it will take days or may be months.
@@ Line 27: / Line 33: @@
 # One of the event owner who is a Fedora Ambassador can request fund or if all the event owners are not FAms please ask a local Fedora Ambassador to support.
 # Open a ticket at [fedorahosted.org/fedora-apac Fedora-APAC] trac
-# APAC FAm meetings will be held once two weeks, please participate for the next meeting and get your request approved. (If you or someone from the event organizing do not appear we do not discuss the request and it will be postponed.)
+# APAC FAm meetings will be held once two weeks, please participate for the [[Ambassadors/Meetings|next meeting]] and get your request approved. (If you or someone from the event organizing do not appear we do not discuss the request and it will be postponed.)
 # However we understand sometime there are emergency situations, if it is so please do contact the Budget Wrangler for the region as soon as possible. In such situation he/she will help you to get your request approved quickly as possible.
 # Upload receipts to the ticket you have opened and wait for reimbursement.
@@ Line 35: / Line 41: @@
 # Only Fedora Ambassadors can request funds or other needs (eg: travel subsidy, media/swag production.
 # Open a ticket at Fedora-APAC trac with a full description of your need.
-# APAC FAm meetings will be held once two weeks, please participate for the next meeting and get your request approved. (If you do not appear we do not discuss the request and will be postponed.)
+# APAC FAm meetings will be held once two weeks, please participate for the [[Ambassadors/Meetings|next meeting]] and get your request approved. (If you do not appear we do not discuss the request and will be postponed.)
 # However we understand sometime there are emergency situations, if it so please do contact Budget Wrangler for the region as soon as possible. In such situation he/she will help you to get your request approved quickly as possible.
 # Upload receipts to the ticket you have opened and wait for reimbursement.
@@ Line 49: / Line 55: @@
 * All amounts should be in USD (US Dollars)
 * You can spend less than you have requested but not more than what you have requested.
+* Once the amount is reimbursed do confirm (closing the ticket with a comment) that you have collected money.
 == Limits ==
-* $0-199 USD = The request requires approval from at least one of the following:
+* '''$0-199 USD''' = The request requires approval from at least one of the following:
-** An active member of FAmSCo
+** A member of FAmSCo from APAC
-** Credit Card Holder or a person approved by the credit card holder
+** Credit Card Holder or a person approved by the credit card holder in APAC region
-* $200-1000 USD = The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
+* '''$200-1000 USD''' = The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
 ** At least five (5) individual FAm votes required at APAC FAm Bi-Weekly meeting
-* $1000+ USD = Requires approval from FAmSCo
+* '''$1000+ USD''' = Requires approval from FAmSCo
 ** A ticket must be filed on the FAmSCo Trac prior to the expenditures to be considered

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