From Fedora Project Wiki
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** '''5:30 PM''' drop off rental car
** '''5:30 PM''' drop off rental car
* (Ray will pick up Mo at 4:15)
* (Ray will pick up Mo at 4:15)
 
* '''Monday 9:30 AM''' Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at airport. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. You guys can check in your luggage with the airlines and tour the city until your flights depart in the evening.  
For Monday depatures, Mo is reserving a SuperShuttle. More details TBA.


Sunday, January 18th 2015
Sunday, January 18th 2015
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* 07:45 PM '''[E]''' Sarup Banskota, British Airways 202 to LHR
* 07:45 PM '''[E]''' Sarup Banskota, British Airways 202 to LHR
* 08:05 PM '''[E]''' Sirko Kemter, AF 333 to CDG
* 08:05 PM '''[E]''' Sirko Kemter, AF 333 to CDG


=== Accommodation ===
=== Accommodation ===

Revision as of 18:58, 17 December 2014

This is the main page for the 2015 Design Team FAD, which is a FAD (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.

  • Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  • Date: January 16th - 18th 2015

Purpose / Agenda

We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.

Here the high-level agenda items we'd like to cover over the 3 days:

Travel / Accommodation / Transportation

Airport Transportation

Boston Logan International Airport (map), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.

Arrivals

Paul has rented a minivan and will do 2 trips from the airport and to Westford and back; it can hold 6 people including a driver, and luggage. The trips will be as follows:

  • 1:45 PM departure; will arrive at Westford Regency around 2:30 PM.
    • Passengers: Suchakra, Zach, Sirko, Yogi
  • 9:00 PM departure; will arrive at Westford Regency around 9:45 PM.
    • Passengers: Sarup, Luya, Sam, Chris
  • Mo will meet Marie at the airport and ride train with her to her house. Alternatively, if there is interest, Mo can give a mini tour of Boston to anyone waiting for the 9 PM van.

Thursday, January 15th 2015

  • 10:35 AM [E] Suchakra Sharma, Porter Airlines Flight 939 from YTZ
  • 11:38 AM [C] Zach Snyder, JetBlue Flight 160 from PHL
  • 01:00 PM [C] Paul Frields, JetBlue 782 from RIC
  • 01:20 PM [E] Sirko Kemter, KLM 6031 from AMS
  • 01:20 PM [E] Prima Yogi Loviniltra, KLM 6031 from AMS
  • 01:27 PM [B] Marie Nordin, US Airways Flight 1776 from PHL
  • 01:45 PM [E] Sarup Banskota, British Airways Flight 213 from LHR
  • 05:57 PM [B] Luya Tshimbalanga, Air Canada Flight 7386 from YYZ
  • 06:35 PM [E] Samuel Iuri Lufthansa, LH 424 from MUC
  • 08:41 PM [C] Chris Roberts, JetBlue 1384 from RDU

Departures

There will be 2 trips to the airport and one trip into the city for local residents on Sunday. We will have a catered lunch brought to the event for 11:30 so folks departing on the first run will be able to eat before their departure.

  • 12:30 PM departure; will arrive at Logan Airport at ~1:15 PM.
    • Passengers: Luya (3:22 PM), Chris (4:07 PM), Sam, Yogi
  • 2:20 PM departure; will arrive at Logan Airport at ~3:05 PM
    • Passengers: Suchakra (6:00 PM), Zach (6:15 PM), Marie (5:10 PM), Paul (7:00 PM), Ryan (will drive van back to Westford)
  • 4:15 PM departure;
    • 5:00 PM drop off Emily
    • 5:30 PM drop off rental car
  • (Ray will pick up Mo at 4:15)
  • Monday 9:30 AM Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at airport. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. You guys can check in your luggage with the airlines and tour the city until your flights depart in the evening.

Sunday, January 18th 2015

  • 03:22 PM [B] Luya Tshimbalanga, United 1219
  • 04:07 PM [C] Chris Roberts, JetBlue 2783
  • 05:10 PM [B] Marie Nordin, US Airways 3819
  • 06:00 PM [A] Suchakra Sharma, Delta 2689
  • 06:15 PM [C] Zach Snyder, JetBlue 1159
  • 07:00 PM [C] Paul Frields, JetBlue 381
  •               Samuel Iuri -> BOS
  •               Prima Yogi Loviniltra -> JFK

Monday, January 19th 2015

  • 07:45 PM [E] Sarup Banskota, British Airways 202 to LHR
  • 08:05 PM [E] Sirko Kemter, AF 333 to CDG

Accommodation

The Westford Regency (tripadvisor) is around 20 minutes foot walk from RedHat offices (map), the rate is around 110$.

Room roommate roommate Reservation Number
1 Zachary Snyder Chris Roberts 11616
2 Suchakra Sharma Luya Tshimbalanga 11617
3 Sarup Banskota Sirko Kemter 11618
4 Samuel Iuri Prima Yogi Loviniltra 11619
5 Paul Frields

Transportation To/From Event

Friday

We will start at 9:30 AM on Friday to accommodate folks riding in on the Westford Shuttlebus which gets in around 9:15-9:20 (Ryan and Emily.)

  • 8:00 AM Paul will shuttle folks from the Westford Regency to Red Hat Westford in 2-3 trips as needed starting around 8:30 AM. Meet in the hotel lobby.
  • 5:30 PM Paul will shuttle folks from the Red Hat Westford office to our dinner destination (Thai Jasmine) starting at 5:30.
  • ~7:15 PM Paul will shuttle 1 group of folks to the Westford Regency (trip 1), pick up Ryan and group 2 and Paul will get out at Westford Regency, then Ryan will go back to Thai Jasmine and pick up Mo, Emily, and Marie and drop them off in town. Van will be at his home ovenright.

Saturday

  • 7:10 AM Ryan leaves to pick Emily up.
  • 7:20 AM Emily pick up.
  • 7:55 AM Mo and Marie pickup.
  • 8:35 AM Ryan, Emily, Mo, Marie arrive at RH Westford.
  • 1-2 van runs between Westford Regency and RH Westford as needed (or hotel shuttle can bring folks over too. Meet in lobby around 8:45 AM)
  • 9:00 AM FAD starts for the day
  • 5:00 PM FAD ends for the day
  • Dinner (we can bring Chipotle to eat at office, or we could go to Bamboo together)
  • 6:30 PM bring folks to hotel, Ryan + Emily + Mo + Marie drive into the city for the night

Sunday

  • 7:10 AM Ryan leaves to pick Emily up.
  • 7:20 AM Emily pick up.
  • 7:55 AM Mo and Marie pickup.
  • 8:35 AM Ryan, Emily, Mo, Marie arrive at RH Westford.
  • 1-2 van runs between Westford Regency and RH Westford as needed (or hotel shuttle can bring folks over too. Meet in lobby around 8:45 AM)
  • 11:30 AM We'll have a catered lunch delivered
  • 12:30 PM first shuttle to airport

Monday

  • 9:30 AM Lincoln Towncar from TWC Limo (800 223-2325) will pick Sirko and Sarup up in front of the Westford Regency and drop off at airport. The town car is already fully paid for, including the gratuity, so you should not have to pay or tip. You guys can check in your luggage with the airlines and tour the city until your flights depart in the evening.

Attendees

We have a nice badge for the FAD, we will award it only to the registered attendees!

Let's use this table to track who is interested in attending, whether or not they need travel, and what times they are available or not. Please note if you would like to attend/participate remotely as well. (just put 'remote' in the travel or local line). Registration is closed, we have the funding fixed, so participation is only remote possible

Attendee Status Arrival Departure ~Travel cost Hotel Notes Funding request (US $)
1. Máirín Duffy - - 0 0 Local
3. Ryan Lerch - - 0 0 Local
6. Emily Dirsh - - 0 0 Local
7. Kirk Bridger - - 0 0 Remote
8. Jaroslav Reznik - - 0 0 Remote
11. Onyeibo Oku - - 0 0 Remote
12. Alexander Smirnov - - 0 0 Remote
15. Paul W. Frields ✓ Flight booked (pfrields to expense) Jan 15th JetBlue 782: RIC 11:30 AM => BOS 01:00 PM Jan 18th JetBlue 381: BOS 07:59 PM => RIC 09:48 PM $88 $351 Van driver, rental ~$350
4. Marie Nordin ✓ Flight booked / mizmo reimbursed Jan 15th ( US Airways Flight 3989: ROC 09:58 AM => PHL 11:22 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM ) 18th US Airways #4071: BOS 05:10 PM 300 $0 (Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly) $187.70
16. Zachary Snyder ✓ Flight booked / mizmo reimbursed Jan 15th (JetBlue Flight 160: PHL 10:15 AM => BOS 11:38 AM) Jan 18th (JetBlue flight 1159: BOS 6:15 PM => PHL 7:55 PM) 350 $175.94 (incl/tax) $121.00 + $175.94 (hotel)
17. Chris Roberts ✓ Flight booked / reimbursement received JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM JetBlue 2783 Jan 18 BOS 4:07 PM 350 $175.94 (incl tax) $213.98 + $175.94 (hotel)
5. Suchakra Sharma ✓ Flight booked / reimbursement received 15th 10:35am Porter Airlines Flight 939 18th 6:00pm Delta 2689 400 $175.94 (incl/tax) (or $200 by bus, if booked in advance) $383.15 + $175.94 (hotel)
9. Luya Tshimbalanga ✓ Flight booked / mizmo reimbursed Jan 15th ( Air Canada Flight 116: YVR 7:00 AM => YYZ 2:24 PM) ( Air Canada Flight 7386: YYZ 4:25 PM => BOS 5:57 PM) 18th United Airlines #1219: BOS 3:22 PM 700 $175.94 incl/tax $472.86 + $4.73 (currency exchange fee) + $175.94
13. Samuel Iuri ✓ Flight booked / reimbursement received Jan 15th (Lufthansa LH1935: TRS 1:10 PM => MUC 2:10 PM) (Lufthansa LH424: MUC 3:35 PM => BOS 6:35 PM) Will need ride to airport on Sunday (staying longer in town, needs subway access) 700 $175.94 incl/tax $596.32 + $175.94
2. Sirko Kemter ✓ Flight booked / mizmo reimbursed 15th (EY254: 06:10 AM LEJ=>AMS 07:45 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM) Jan 19th (AF 333:08:05 PM BOS=>CDG 08:35 AM) (EY 253: 02:30PM CDG=>LEJ 04:40 PM) 800 234.58 (incl tax) $620.74 + $234.58 (hotel)
10. Sarup Banskota ✓ Flight booked / mizmo (2nd leg) & banas (1st leg) reimbursed Jan 15th (BA 36: MAA 4 AM => LHR 9:35 AM) (British Airways 213: LHR 11:20 AM => BOS 1:45 PM) Jan 19th (British Airways 202: BOS 7:45 PM, LHR 7:05 AM Jan 20th) (BA 35: LHR 9:35 AM, MAA 1:00 AM Jan 21st) 1400 234.58 (incl. tax) $68.55 + $1320.01 + 234.58 (hotel)
14. Prima Yogi Loviniltra ✓ Flights booked / mizmo needs reimbursement; yogi received reimbursement Jan 14th (KLM 810:11:49 PM KUL=>AMS 15th 5:59 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM) Jan 20th (KLM 644: 09:40PM JFK=>AMS 21st 10:50 AM)(KLM 809: 08:45 PM AMS=>KUL 22nd 03:40 PM) 1600 $175.94 incl/tax $156.83 (visa fee) + $1,278.37 + $175.94 (hotel)
$6,949.04 (with hotel and hotel taxes)

Detailed Work Items & Final Attendees

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

  • Completed work item
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • Arrange Travel
  • Arrange Lodging - we have five reserved rooms at the Westford Regency (our contact there is Mary in the sales dept.)
  • List Resources -- in progress
  • Arrange Refreshments -see lunch section
  • Arrange a Social Event -- in progress

Plan

  1. Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  2. Date: Friday, January 16 - Sunday January 18th
  3. Schedule
    • Participants arrive at 9 AM, January 16th (Friday)
    • Schedule item
    • Schedule item
    • Schedule item
    • Participants leave at ~12 PM, January 18th (Sunday)
  4. Important skills (one or more)
    • pTBD
  5. Personnel (people who might fit the bill)
    • gnokii Confirmed? (Y/N)
    • mizmo (local) Confirmed? (Y/N)
    • ryanlerch (local) Confirmed? (Y/N)
    • Emichan (local) Confirmed? (Y/N)
    • others?
  6. Other considerations
    • Westford is not very walkable. We could save on car rentals by booking everyone at the same hotel and having folks go together. Maybe one or two minivans instead of multiple smaller rentals. Mizmo is local but has a small car with a carseat so it will be hard for her to help on the transportation front; Ryan is local but does not have a car. Transportation from airport could be taxi or bus. (need more research)
      • Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
      • Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
  1. Potential social events
    • ...
  2. Getting around
    • ...

Logistics

    • Paul Frields will rent one minivan out of his budget. We may need to rent another based on timing of flights.

IRC channel for remotees

Breakfast

Red Hat has an arrangement with the Westford Regency hotel to provide everyone free breakfast as part of your hotel booking. Each person staying at the Regency will receive breakfast meal tickets; when you wake in the morning you can use these tickets at the hotel restaurant breakfast service.

Lunch

We will have catered lunches with vegetarian and vegan options available. We will be covering the cost of lunch for attendees:

  • Friday: Chipotle Burritos (http://chipotle.com) Everyone can custom-order their own burrito. (~$100 for 12)
  • Saturday: Subway Sandwiches (http://subway.com) 15 full-size subs a mix of veggie, turkey, ham. (Note for Mo: chelmford location has free delivery for > $75) (Cost: ~$82)
  • Sunday: Panera Sandwiches (http://www.panerabread.com) ~$110, free delivery

Snacks/Beverages

Red Hat provides snacks and beverages in the building kitchenettes.

Dinner / Social Event

We can have a private room at Karma which is not far down the same road as the office. It is a nice upscale restaurant with a lot of options for everybody. Conservatively guesstimating $30/head for 13 people in-person plus 15% gratuity, we're at just under $450 for such an event.

Dinner options for other days: Exception Chipotle, anticipating $16/head for dinner. Chipotle will probably be closer to $10/head. Options include:


Shirt size

Name Size
mizmo s / xs M
Suchakra L / XL
banas M
Emichan M
riecatnor XL

Budget

If you want funding from Red Hat, ask the Community Architecture (old page) -- (new page) team. If you can find other ways to fund your FAD, that's great too!

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