FAD:Cusco2017

This is the main page for Latam Ambassadors FAD, which is a FAD focused on Fedora Ambassadors internal organization.

Justification

This FAD is focused on solving some problems of communication, organization and others:

• Communication problems.- This has provoked discussions between ambassadors from different countries and lack of coordination in the organization of joint activities (See the tactica's message here). In addition, sometimes meetings become long and disorderly due to the lack of clear rules of behavior and good leadership.
• Budget problems.- these last months there have been budget problems due to the new reforms in the community which we could not adapt easily, for example see the potty's message here
• Problems of logistics.- with the last changes in the community has been difficult to produce the necessary swags for the events (like FLISOL) and as always the problem of refunds is recurrent (for example see the tickets [1] [2] [3]).
• Problems of impact of the community.- over the years has always talked about the role of ambassadors to publicize the advantages of using fedora, join to the community and above all "recruit new collaborators." However, there is not yet a coherent strategy to attract collaborators, since each Latin American country has a different reality, some of them with a very low user base.

For the above reasons, it is necessary to have a FAD where we focus exclusively on solving these problems to can fulfill our objetives like promote fedora and recluit new colaborators.

¿Why on-site FAD?

Because we need time to discuss these issues with full freedom and time to make decisive decisions for the whole fedora latinamerican community, because in this event it is intended to create and discuss rules of conduct and organization that will help to fulfill the objectives of the ambassadors throughout weather.

Purpose

1. Basically our purpose is create a work plan for Latam Ambassadors aligned to new Fedora Project objetives with the following primary goals:
   • Create a strategy for latam ambassadors to improve their activities(events, meetups, enrollment process, etc) to align to new fedora objectives.
   • Create complementary rules for event organization/coordination, fund request, tickets management process and similar task.
   • Establish procedures for the planning of budgets according to the last changes in the fedora project.
   • Establish a internal council for meeting chairing and their work rules.
   • Establish a ticket reviewer, their work rules and ticket review criteria.
2. In addition, we will attempt to complete the following secondary goals as time allows:
   • Establish a strategy for swags production and distribution for all latam countries.
   • Create strategies for reimbursement process for latam countries.
   • Establish criteria to prioritize important events to allocate resources.
   • Create a calendar of important events in Latin America (FLISOL, FISL, LATINOWARE, etc) and by individual countries.
   • Plan reinduction / mentoring sessions for ambassadors in new policies.

Impact

The completion of these goals will create the following positive change within the project:

• Having a council that takes the meetings properly and coordinates all the activities of the ambassadors of latam will improve the performance of the ambassadors (more community, more collaborators).
• When establishing complementary policies will be achieved to improve the time of approval of the tickets and their quality so as to optimize the expense (better targeted spending).
• The strategies that will developed should increase the community in terms of the number of participants and in active and productive participation, so that more effective and constant collaborators can be achieved.

These outcomes connect with the following Fedora Community Objectives by:

• Creating a Free (as in Freedom) distribution : Having a strategy for the ambassadors, it will be possible to have more collaborators in the medium and long term that will improve the future distributions of fedora
• Building open source software communities : Having complementary rules, rules of behavior, guide of operations (tickets, events, etc), the internal council will achieve a harmonious coexistence within the ambassadors group and strengthen the community.
• Developing the science and practice of building communities : The application of the strategies that will be created will help to generate interest groups and they will be able to develop the distribution and its scientific, educational, etc. use.

Detailed Work Items & Final Attendees

Participants

Name	Remote?	Country
Alex Irmel Oviedo Solis		Peru
Aly yuliza Machaca Mamani		Peru
Bernardo Hermitaño		Peru
Tonet Jallo		Peru
Renne Lujano		Peru
Itamar Reis Peixoto		Brasil
Abdel Martinez		Panama
Neville Cross		Nicaragua
Eduardo Echeverria		Colombia
Maria Leandro	X	Venezuela
Antonio Salles		Chile
Fredy Condori		Bolivia
Adrian Soliard		Argentina
Brian Exelbierd		Czech Republic

Schedule

Thursday, 2017-06-08

Time	Speaker	Talk / Activity	Details
09:00 - 09:30	Organizing team	Reception of attendees
09:30 - 09:45	Alex Oviedo	Presentation and welcome talk
09:45 - 10:00	All attendees	Self introduction	Every attendee should introduce himself (name. nickname, country, etc)
10:00 - 11:00	Brian Exelbierd	Introduction to Fedora Project	Introduce to the fedora community and their new objetives and policies.
11:00 - 12:00	All attendees	Complementary rules (Diagnostics)	Present a diagnostic based on current rules about amounts, process, etc
12:00 - 13:00	All attendees	Complementary rules (Proposals review)	Show and discuss proposals.
13:00 - 15:00	LUNCH	LUNCH	LUNCH
15:00 - 15:30	All attendees	Complementary rules (Proposals review)	Show and discuss proposals.
15:30 - 16:00	All attendees	Complementary rules (Approval of proposals)
17:00 - 18:00	Someone here	Talk	Talk for all people
18:00 - 19:00	Someone here	Talk	Talk for all people

Friday, 2017-06-09

Time	Speaker	Talk / Activity	Details
09:00 - 10:00	Brian Exelbierd All attendees	Fedora project new objetives review Strategy for latam ambassadors to improve their activities.	Topics such as training of user bases, collaborators and similar topics should be discussed.
10:00 - 11:00	All attendees	Strategy for latam ambassadors to improve their activities.	Review and voting.
11:00 - 12:00	All attendees	Procedures for the planning of budgets according to the last changes in the fedora project.	Create a procedure to planning budget by quarters and create the firts budget.
12:00 - 13:00	All attendees	Calendar of important events in Latin America and by individual countries.	Events like FLISOL, FISL, Latinoware, etc.
13:00 - 15:00	LUNCH	LUNCH	LUNCH
15:00 - 15:30	All attendees	Strategy for swags production and distribution for all latam countries.	Show, discuss and vote proposals.
15:30 - 16:00	All attendees	strategies for reimbursement process for latam countries.	Show, discuss and vote proposals.
17:00 - 18:00	Someone here	Talk	Talk for all people
18:00 - 19:00	Someone here	Talk	Talk for all people

Saturday, 2017-06-10

Time	Speaker	Talk / Activity	Details
09:00 - 10:00	All attendees	Internal council for meeting chairing and work rules.
10:00 - 11:00	All attendees	Internal council for meeting chairing and work rules.
11:00 - 12:00	All attendees	ticket reviewer, work rules and ticket review criteria.
12:00 - 15:00	LUNCH	LUNCH	LUNCH

Planning Prerequisites

• Work out budget
• Decide on Dates and Location
• Arrange Facilities
• List Resources
• Arrange Lodging
• Arrange Refreshments

Plan

1. Location: Colegio de Ingenieros del Peru - Sede Departamental Cusco
2. Date:: June 09, 10 and 11.
3. Personnel (people who might fit the bill)
   • Alex Irmel Oviedo Solis (Peru)
   • Aly yuliza Machaca Mamani(Peru)
   • Bernardo Hermitaño(Peru)
   • Tonet Jallo(Peru)
   • Renne Lujano(Peru)
   • Itamar Reis Peixoto(Brasil)
   • Abdel Martinez(Panama)
   • Neville Cross (Nicaragua)
   • Eduardo Echeverria(Colombia)
   • Antonio Salles(Chile)
   • Fredy Condori(Bolivia)
   • Adrian Soliard(Argentina)
   • Brian Exelbierd(EEUU)

Logistics

Snacks/Beverages: $3.20

Lunch: $3.20

Dinner: Not covered

Budget

Contributor	Dept	Arrv	Dept	Arrv	Cost
Alex Irmel Oviedo Solis	Cusco - Peru	Cusco - Peru	Cusco - Peru	Cusco - Peru	$0.00
Aly yuliza Machaca Mamani	Puno - Peru	Cusco - Peru	Cusco - Peru	Puno - Peru	$40.00
Bernardo Hermitaño	Lima - Peru	Cusco - Peru	Cusco - Peru	Lima - Peru	$85.00
Tonet Jallo	Puno - Peru	Cusco - Peru	Cusco - Peru	Puno - Peru	$40.00
Renne Lujano	Puno - Peru	Cusco - Peru	Cusco - Peru	Puno - Peru	$40.00
Itamar Reis Peixoto	Uberlandia - Brasil	Cusco - Peru	Cusco - Peru	Uberlandia - Brasil	$850.00
Abdel Martinez	Panama City - Panama	Cusco - Peru	Cusco - Peru	Panama City - Panama	$650.00
Neville Cross	Managua - Nicaragua	Cusco - Peru	Cusco - Peru	Managua - Nicaragua	$715.00
Eduardo Echeverria	Bogota - Colombia	Cusco - Peru	Cusco - Peru	Bogota - Colombia	$330.00
Antonio Salles	Santiago de Chile - Chile	Cusco - Peru	Cusco - Peru	Santiago de Chile - Chile	$420.00
Fredy Condori	La Paz - Bolivia	Cusco - Peru	Cusco - Peru	La Paz - Bolivia	$80.00
Adrian Soliard	Parana - Argentina	Cusco - Peru	Cusco - Peru	Parana - Argentina	$700.00
Brian Exelbierd	EEUU	Cusco - Peru	Cusco - Peru	EEUU	$1400.00

1. Travel: $ 5350.00
2. Housing: $ 650.00
   • Departamentos amoblados Cusco
3. Space: $0.00 (Universidad Andina del Cusco) || $00.00 (Consejo Departamental CIP Cusco) || $00.00 (Universidad Nacional de San Antonio Abad del Cusco)
4. Supplies: $750.00
   • Lunch for 12 people x 3 days
   • Snacks for 12 people x 3 days
   • Printed Material (copies, work papers, etc)
   • Local transportation

Total budget: $6750.00