FAD:Latam 2017

This is the main page for Latam Ambassadors FAD, which is a FAD focused on Fedora Ambassadors internal organization.

Justification

This FAD is focused on solving some problems of organization and others like:

• Budget problems.- In the last months, there have been budget problems due new reforms community which we could not adapt easily, for example check it out potty's comment message here
• Logistics problems.- With the last changes in the community, have been difficult to produce the necessary swags for the events (like FLISOL) and as always, the problem of refunds is recurrent (for example see the tickets [1] [2] [3]).
• Community impact issues.- Over the years, it has always talked about the ambassador's role to publicize the pros of using Fedora, join to the community and above all, "recruiting new collaborators." However, there is not a coherent strategy to attract collaborators yet. Since each Latin American country has a different reality face, some of them with a very low user base.

For the above reasons, it is necessary to have a FAD where we can focus exclusively on solving these problems. With it, we can fulfill our aims like promote Fedora and to get new and actives ambassadors.

¿Why on-site FAD?

To discuss the issues stated in the past paragraphs with full freedom and time to make decisive decisions for the whole Fedora Latin-American community. This event is intended to improve our organization that will help to fulfill the objectives of the ambassadors throughout time.

Purpose

1. The main purpose is create a work plan for Latam Ambassadors aligned to new Fedora Project objetives with the following primary goals:
   • Create a strategy for Latam ambassadors to improve their activities (events, meetups, enrollment process, etc) to match with the new fedora objectives.
   • Create complementary rules for events organizations/coordinations, funding request, tickets management process, and similar tasks.
   • Establish procedures about the planning of budgets according to the last changes in the Fedora project.
2. In addition, we will attempt to complete the following secondary goals as time allows:
   • Establish a strategy for swags production and distribution for all Latam countries.
   • Create strategies for reimbursement process for Latam countries(or improve the existing rules).
   • Establish criteria to prioritize important events to allocate resources.
   • Create a calendar of important events in Latin America (FLISOL, FISL, LATINOWARE, etc) and by individual countries.
   • Plan reinduction / mentoring sessions for ambassadors in new policies.
   • Establish a ticket reviewer, their work rules and ticket review criteria.

Goals

• Create specific goals for fedora aligned to the fedora community mission.
• Create specific strategies for fedora community in LATAM based on maked goals.
• Create specific activities and task to improve the community and enroll colaborators into the fedora community.
• Identify success cases of fedora in LATAM and choose target groups to divulge fedora.
• Make complementary rules and procedures to make suitable budgets by quarter.
• Make complementary rules and procedures to request these resources (buy and reimbursement).

Impact

The completion of these goals will create the following positive changes within the project:

• Planning the budget in better way we can optimize the investment and achieve better impact in the Latin American community.
• Improving the actual rules will be achieved to improve the time of approval of the tickets and their quality so as to optimize the expense (better-targeted spending).
• The strategies that will be developed should increase the number, active and productive participation so that more effective and constant collaborators can be reached.

These outcomes connect with the following Fedora Community Objectives by:

• Creating a Free (as in Freedom) distribution : Having a strategy for ambassadors, it will be possible to have more collaborators in the medium and long term. This will improve the future distributions of Fedora.
• Building open source software communities : Improving the actual rules, conduct code, guide of operations (tickets, events, etc), we can get a harmonious coexistence within the ambassador's group and strengthen the community.
• Developing the science and practice of building communities : The application of the strategies that will be created will help to generate interest groups and they will be able to develop the distribution and it's scientific, educational, etc. use.

Detailed Work Items & Final Attendees

Participants

Name	Remote?	City and Country	Confirmation
Alex Irmel Oviedo Solis(Local coordination only)		Cusco - Peru	X
Tonet Jallo		Puno - Peru	X
Itamar Reis Peixoto		Uberlandia - Brasil
José Reyes		Panama City - Panama	X
Eduard Lucena		Santiago de Chile - Chile	X
Adrian Soliard		Cordoba - Argentina	X
Brian Exelbierd		Czech Republic	X
Samuel Gutiérrez		Managua - Nicaragua	X

Schedule

Thursday, 2017-07-13

Time	Speaker	Talk/Activity	Details
09:00 - 09:30	Organizing team	Reception of attendees
09:30 - 09:45	Alex Oviedo	Welcome talk
09:45 - 10:00	all attendees	Self-introduction	Each must present himself (include: full name, nickname, country of origin, etc.)
10:00 - 11:00	Brian Exelbierd	Project fedora: Explanation of the new mission and the objectives of the fedora project.
11:00 - 12:00	all attendees	Regional and by country diagnostics	Each participant must show a diagnosis of their country, for example: - Fedora user groups and collaborators. - User groups of other distributions. - Other communities. - Etc.
12:00 - 13:00
13:00 - 15:00	Lunch
15:00 - 16:00	Neville Cross	Success stories of the fedora community in Latam	Yn1v will show cases of success that we can replicate in other countries
16:00 - 17:00	All attendes	Define specific objectives for the fedora community in Latam	It should be noted that: - This is a team of volunteers with different jobs in different organizations (government and business).
17:00 - 18:00	Break
18:00 - 19:00	Eduard Lucena	Escribir para Fedora Magazine	Talk general public (students, teachers, techies).
19:00 - 20:00	Adrian Soliard	Seguridad Básica en Fedora	Talk general public (students, teachers, techies).

Friday, 2017-07-14

Time	Speaker	Talk/Activity	Details
09:00 - 10:00	Brian Exelbierd All attendees	Project fedora: Explanation of the new mission and the objectives of the fedora project(remind).
10:00 - 11:00	all attendees	Define specific strategies for LATAM and its metrics	Create suitable strategies to to develop the Latin american community based on objectives defined the previous day, it should be considered: - Target audience (highest and lower priority segments). - How to promote the use of tools to achieve a WIN-WIN condition between the community and colaborators.
11:00 - 12:00
12:00 - 13:00
13:00 - 15:00	Lunch
15:00 - 16:00	All attendees	Define specific activities for LATAM	Here we can plan some activities based on strategies, considering: - Important events in Latam (FLISOL, FISL, Latinoware, etc.) and in each country. - Available resources. - User bases. - Etc.
16:00 - 17:00
17:00 - 18:00	Break
18:00 - 19:00	Jose Reyes	Porque es importante ser usuario y contribuidor fedora	Talk general public (students, teachers, techies).
19:00 - 20:00	Eduard Lucena	Virtualización Libre: virt-manager y Gnome Boxes	Talk general public (students, teachers, techies).

Saturday, 2017-07-15

Time	Speaker	Talk/Activity	Details
09:00 - 10:00	All attendees	Improve logistic procedures	We must improve: - Centralize the production of swags and distribution. - Improve reimbursement procedures. - Improve the budget process (annual and quarterly) - Other logistics processes.
10:00 - 11:00
11:00 - 12:00	All attendees	Improve behavior and meeting standards	In this activity all existing rules will be collected and some will be added (only the necessary)
12:00 - 14:00	Lunch

Planning Prerequisites

• Work out budget
• Decide on Dates and Location
• Arrange Facilities
• List Resources
• Arrange Lodging
• Arrange Refreshments

Plan

1. Location: Cusco - Peru
2. Date:: July 13, 14 and 15.
3. Personnel (people who might fit the bill)
   • Alex Irmel Oviedo Solis - As helper only(Peru)
   • Tonet Jallo(Peru)
   • Itamar Reis Peixoto(Brasil)
   • Jose Reyes(Panama)
   • Eduard Lucena(Chile)
   • Fredy Condori(Bolivia)
   • Adrian Soliard(Argentina)
   • Brian Exelbierd(EEUU)
   • Samuel Gutiérrez(Nicaragua)

Logistics

Snacks/Beverages: $3.20

Lunch: $3.20

Dinner: Not covered

Budget

Contributor	Dept	Arrv	Cost
Tonet Jallo	Puno - Peru	Cusco - Peru	$40.00
Itamar Reis Peixoto	Uberlandia - Brasil	Cusco - Peru	$600.00
Abdel Martinez	Panama City - Panama	Cusco - Peru	$570.00
Samuel Gutiérrez	Managua - Nicaragua	Cusco - Peru	$1 279.54
Eduardo Echeverria	Bogota - Colombia	Cusco - Peru	$425.00
Eduard Lucena	Santiago de Chile - Chile	Cusco - Peru	$410.00
Fredy Condori	La Paz - Bolivia	Cusco - Peru	$80.00
Adrian Soliard	Parana - Argentina	Cusco - Peru	$700.00
Brian Exelbierd	FCAIC	Cusco - Peru	$0.00 - bex's travel comes from a RH budget, not Fedora

1. Travel: $ 4 104.54
2. Housing: $ 650.00
   • Departamentos amoblados Cusco
3. Space: $00.00 (Universidad Global del Cusco Main sponsor)
4. Supplies: $370.00
   • Lunch for 12 people x 3 days
   • Snacks for 12 people x 3 days
   • Printed Material (copies, work papers, etc)
   • Local transportation

Total budget: $5 124.54

Report

Blog reports

• Brian Exelbierd [4]
• Eduard Lucena [5]
• Tonet Jallo [6]
• Alex Oviedo (English version, Spanish version)

Work reports

Spanish version

Objetivos

Objetivo	Explicación
Fortalecer la presencia de la comunidad fedora en las universidades e instituciones de educación básica de Latinoamerica.	Al promover la comunidad y el uso de fedora ganamos usuarios lo que en el futuro generara mayor cantidad de colaboradores.
Fomentar la colaboración entre los equipos de la comunidad proporcionando retro-alimentación y sugerencias de los usuarios.	Los embajadores son los promotores de fedora y al estar en contacto con el mundo pueden obtener retro-alimentación importante a la comunidad para mejorar de forma continua.
Fomentar la armonía entre todos los miembros de la comunidad minimizando las brechas culturales y de idioma.	Al reducir las barreras culturales y de idioma harán que el trabajo colaborativo mejore y la comunidad crezca.

Matriz FODA (Fortaleza, Oportunidades, Debilidades, Amenazas)

	Fortalezas Diversidad. Comunidad fuerte. Iniciativa. Disponibilidad de herramientas proveidas por la comunidad.	Debilidades No ofrecemos soluciones adecuadas a los usuarios. Barreras de idioma. Diferencias culturales. Desconocimientos de las reglas. Falta de presencia en las universidades. Deficiencias en la gestión del presupuesto. Falta de comunicación
Oportunidades Apoyo de Red Hat. Presencia en el upstream de otros proyectos compatibles. Impacto que genera fedora. Apoyo de las universidades. Interes de estudiantes de otras especialidades en el Software Libre.	Promover la colaboración entre los distintos equipos que tengan comunicación con el equipo de embajadores (marketing, empaquetadores, diseñadores, etc). Canalizar las sugerencias y necesidades de los usuarios de fedora a los equipos adecuados de la comunidad. Proponer mejoras a la infraestructura de la comunidad Fedora para mejorar el trabajo del equipo de embajadores. Promover Fedora y la comunidad en los ambitos universitarios y de educación basica enfocandolo en el aumento de usuarios y luego de colaboradores.	Promover espacios de fortalecimiento de la comunicación para mejorar las relaciones culturales y de idioma. Fortalecer la presencia de la comunidad Fedora en las universidades de Latinoamerica y en las instituciones educativas de Educación Basica Regular. Mejorar el prcesos de gestion de eventos de la comunidad y divulgarlos.
Amenazas Actividades economicas diversas de los colaboradores. Presencia de otras comunidades de software libre en el mismo rubro que nuestra comunidad en las universidades de Latinoamerica (tanto en laboratorios y usado por los docentes).	Promover y participar en los canales de soporte en español y otros idiomas (ask, IRC, Telegram, etc) Diseñar charlas/talleres orientadas a captar nuevos usuarios para fedora (de otras distribuciones o de windows).	Establecer medidas correctivas dirigidos a los colaboradores que no cumplan las reglas y/o comportamientos inadecuados. Motivar a los colaboradores activos. Facilitar los medios para que los colaboradores inactivos se reincorporen a la comunidad. Propiciar un entorno de colaboración y continuidad de trabajo cuando algunos colabores tengan que parar.

Estrategias

Estrategias
F-O
Promover la colaboración entre los distintos equipos que tengan comunicación con el equipo de embajadores (marketing, empaquetadores, diseñadores, etc).
Canalizar las sugerencias y necesidades de los usuarios de fedora a los equipos adecuados de la comunidad.
Proponer mejoras a la infraestructura de la comunidad Fedora para mejorar el trabajo del equipo de embajadores.
Promover Fedora y la comunidad en los ambitos universitarios y de educación basica enfocandolo en el aumento de usuarios y luego de colaboradores.
Mejorar el procesos de gestion de eventos de la comunidad y divulgarlos.
D-O
Fortalecer la comunicación para mejorar las relaciones culturales y de idioma en la comunidad latinoamericana.
Fortalecer la presencia de la comunidad Fedora en las universidades de Latinoamerica y en las instituciones educativas de Educación Basica Regular.
F-A
Promover y participar en los canales de soporte en español y otros idiomas (ask, IRC, Telegram, etc)
Diseñar charlas/talleres orientadas a captar nuevos usuarios para fedora (de otras distribuciones o de windows).
D-A
Establecer medidas correctivas dirigidos a los colaboradores que no cumplan las reglas y/o comportamientos inadecuados.
Motivar a los colaboradores activos a seguir participando.
Facilitar los medios para que los colaboradores inactivos se reincorporen a la comunidad.
Propiciar un entorno de colaboración y continuidad de trabajo cuando algunos colabores tengan que parar.