FAD EMEA 2008

Fedora Ambassador Day EMEA 2008

The FAD 2008 is an event intended to plan the ambassadors' activities in 2009 and to have some fun together.

Organization

Duration

• Friday, 2008-11-14 to Sunday, 2008-11-16
• Detailed schedule

Location

• City: Basel, Switzerland
• Airport: EuroAirport Basel Mulhouse Freiburg (BSL)
• Train station: Basel SBB or Basel Badischer Bahnhof (Basel Bad Bf)

Basel was chosen by MaxSpevack and SandroMathys after weighing various options, including travel distance and time for people all over Europe.

Accommodation

See Accommodation.

Ride Sharing / Car Pooling

People who drive to the FAD by car or get to the airport by car and have some free seats available are asked to help others to get to the FAD. Please add below how many seats you have available, where you start the journey and where you could possibly pick up folks.

Driver	Seats available	Starting point	Destination	Possible pick up points
Henrik Heigl	1-2	Pirmasens	Basel	all the lane down, Flughafen ZW, maybe France, Maybe with Jens Kühnel (not confirmed yet)
Joerg Simon	3	Stuttgart	Basel	Stuttgart, Strasbourg, and so on
Peter Reuschlein	3	Stuttgart	Basel	TBB, Stuttgart

People who'd like to join one of the drivers above, please ask the driver if he's still got a free seat and where he could pick you up. If you both agree on the terms (e.g. time, location, cost sharing, etc.) add yourself to the list below in order for other people to see which driver still has free seats available.

Driver	Passenger	Pick up point
Joerg Simon	Robert Scheck	Stuttgart
Peter Reuschlein	Marco Ziesing	Stuttgart

Attendees

Deadline passed
The official deadline for registration of attendees who need a bed in our hotel has passed.

Responsible Ambassadors

• Sandro Mathys (Responsible for the FAD; Contact him for ALL questions, remarks and rants)
• Andreas Rau (Responsible for Friday afternoon's get together in a bar)
• MaxSpevack (Responsible for the budget)

Confirmed

Do not forget your ear plugs

Please fill in your details ASAP. Contact Sandro Mathys if you have questions.

#	FAS Name & Full Name	Hotel	Friday's Dinner	Arrival	Departure	Snorer	Sensitive to Snorers	Comment
1	Sandro Mathys	yes	yes	Friday, 18:00 Basel SBB	after end	no	yes	100% Flexible with travel times
2	Max Spevack	yes	yes	Friday	Sunday, 15:40 EuroAirport	no	yes	Coming from Bern (Puzzle ITC) talk on Thursday.
3	Fabian Affolter	yes	no	Friday, 22:00 latest	after end	no	yes	Arrives late on Friday because of UAS.
4	Gerold Kassube	no	maybe not					Lives in the area
5	Henrik Heigl	yes	yes	Friday, 18:00 latest	after end	little	a bit
6	Peter Reuschlein	yes	yes	Friday, afternoon	after end	no	yes
7	Marco Ziesing	yes	yes	Friday, afternoon	after end	no	no
8	Jens Kuehnel	yes	yes	Friday, guested 19:00 Basel Bad	Sunday, after the end Basel Bad	no	yes
9	Jeroen van Meeuwen	yes	yes	Friday, 14:40	Sunday, 15:40 EuroAirport	???	???
10	Joerg Simon	yes	yes	Friday afternoon	Sunday, 10:00	yes	yes
11	Francesco Crippa	yes	yes	Friday, maybe 21:30	???	???	???
12	Gianluca Varisco	yes	yes	Friday, maybe 21:30	???	no	yes	Details on Arrival and Departure will follow
13	Thomas Woerner	yes	yes	Friday afternoon	Sunday 10:00 or later	rarely	yes
14	Robert Scheck	yes	???	???	???	no	yes
15	Simon Wesp	yes	yes	Friday, 08:37 Basel Bad	Sun, 19:21 Basel Bad	no	yes
16	Christoph Wickert	yes	yes	Friday Basel SBB	Sunday Basel SBB	no	yes	Details on Arrival and Departure will follow
17	Luca Foppiano	yes	yes	Friday, maybe 21:30	???	no	yes
18	AndreasRau	no	yes					Lives in the area
19	Francesco Ugolini	yes	yes	Fri, 15.30 Basel SBB	Sun, 12.30 Basel SBB	???	???
20	Felix Kaechele	yes	yes	Fri, 16:47 Basel SBB	Sun, 17:04 Basel SBB	no	yes
21	Marko Jung	yes	no	Saturday early in the morning	after the end	???	???	Member: Board of Linuxtag e.V.

Counts:

• 20 ambassadors attend
• 1 special VIP
• 19 attendees need a bed

Buttons

For blogs, signatures and the like: buttons! Thanks Nicu Buculei for creating them.

Agenda

Business

Feel free to add important topics to the tasklist. But keep in mind, that we're limited in time!

Task	Owner(s)	Time
Status update for FOSDEM 2009.	???	???
Planning the Fedora EMEA priorities for March 2009 - February 2010, to coincide with Red Hat's budget year. Two major events FUDCon EMEA 2009 One other (maybe LinuxTag) Various mid-level events CLT 2008, OpenExpo Bern, OpenExpo Zurich, Cebit 2009, FOSDEM 2010, FrOSCon 2009, LinuxDays (Geneva, Dornbirn, Klagenfurth, Italy, ...), Systems, Open Source Expo, 25C3, etc. place at least one Event in Hungary(jsimon) Make it easy for ambassadors to organize small events in their countries	MaxSpevack	???
What do we want to focus on in addition to events? Presentations Outside Linuxevents Merchandise ??	Henrik Heigl	???
What do we need from Red Hat? Proposal: Fedora EMEA Event Manager	MaxSpevack Sandro Mathys	1.0h
What can we do (longtime Planing)?	???	???
What are the biggest problems Fedora faces in EMEA?	???	???
How are our smaller communities doing?	???	???
Fedora (EMEA) donations/sponsorship	Sandro Mathys	1.0h
FAD EMEA 2009: new concept idea	Sandro Mathys	0.5h
Linux day Italy: Report about Linux day 2008 Linux day 2009	LucaFoppiano FrancescoCrippa	0.5h
Ambassador Mentoring - We need a concept and measurability!	Joerg Simon	???
Fedora Logistic/former EventBox Report - What do we have! Where is it! do we need a Material Tracker? what Material is needed on which event which new Material is needed How can Ambassadors promote further (non yet out) Releases and how can we help there	Joerg Simon	???

Sideline

• Keysigning
• CAcert Assurances: Henrik Heigl will bring CAP-Forms.

Fun

We'll organize two small (1-1.5h) fun events for everyone. Both will include fresh air, which we'll surely need after sitting in that work room nearly all weekend long.

We've been asked if there'll be room in the schedule for everyone to go to the city and do some sightseeing. Of course there will! Actually one fun event will include a tour through the city of Basel which should cover that wish. The tour will be guided and in English. It will take place regardless of the weather, so please bring appropriate clothing with you.

The other fun event is...a surprise! We're sure you'll like it. If you have clothing for the city tour, you'll be fine here.

Ideas provided (but mostly ignored) were:

• Augusta Raurica (old Roman city) -- red
• Feldschloesschen Brewery, which is inside a very nice castle -- red
• Eat some local food speciality on Saturday for dinner -- GeroldKa / red
• Visit of the St. Jakob-Park station -- fab
• Make a Birsig tour -- fab
• Make one of the city tours -- fab
• Visit the Zoo or the Port of Basel -- fab
• Make the official city tour with Basel Tourismus -- red

Workshops

Maybe it will be time to hold some short workshops. If there will be no time its an "pool of ideas" what can be made at future Events or meetings.

• howto organize events --wonderer
• package building --???

Budget

Where from

• $2000 (~ CHF 2'200) out of the Fedora Ambassadors budget. As we get closer to the end of FY08's Q3, this number may go up if other events didn't spend all their budget.
• Fedora EMEA e.V. indicated that they might help with several hundred EUR if needed and asked for.
• FUDCon might not need all of its separate budget. Max is trying to save $1000 which would go to the FAD.
• Puzzle ITC has been asked for some financial sponsorship by Sandro and they decided to help us with generous CHF 500.-, isn't that great? Thank you guys!
  • Puzzle ITC, well known for their SourceForge-mirror, is a small Swiss company focused Java software development and Linux-based solutions for their customers. They are showing commitment to the open source philosophy over years already. They are member of the ODF Alliance, the Eclipse Foundation and the Swiss Open Systems User Group (/ch/open). In the past, they've organized an Ubuntu Release Party and a Linux Install Zone at the OpenExpo in Berne. They do too much for the open source community to list it all here!

Right now, we have CHF ~2'700 to spend for the FAD.

Where to

Budget will be used in the following order (as far as it reaches):

1. Work room - The University of Basel provides us with a free work room!
2. Accommodation - CHF 2'340.-
3. City-Tax - CHF 121.60
4. Ticket for the public transport for the whole stay - The hotel offers us free tickets (for the 19 attendees staying there)
5. Coffee and water for the work room - TBD
6. Dinner at Saturday night - CHF 561.- (nothing to drink included in price)
7. Fun events
   • City tour on Saturday afternoon - CHF 125.50
   • Surprise on Sunday morning - CHF 150.-
8. Dinner at Friday night - TBD (probably not covered)

Total to: CHF 3'298.10 (yet).

The tickets for the public transport will cover your travels from the airport or train station to the hotel and back as well as all travel we'll make during the FAD (we'll mostly walk the short distances, though).

We currently think that the total costs for all but lunch will be CHF ~4200.- tops (the beer and drinks you consume not included).

FAQ

Question	Answer
P.R.: Do we have to exchange EUR to CHF or can we also pay with €?	S.M.: You probably could pay in many places in Basel with EUR, but normally have a worse exchange rate as at a bank. This is only a guess and I'll try to get a more accurate answer well before the event.
H.H.: where are near Stores for electronic stuff if somebody need some additional stuff?	S.M.: You shouldn't need to get something. But if you do, there's a Inter Discount XXL-store nearby (map). There's also a MediaMarkt within the 'Basel SBB' train station.
H.H.: will there be time (maybe 1-2h) for sightseeing?	S.M.: The Schedule lets me think there is (read "Sightseeing in Basel City"). Even though it's only a draft for now. There might be some time around lunch and dinner, anyway. You're also free to use your sleep time for such things, of course... ;)
H.H.: where should people exchange EUR to CHR? Are at the Campus banks or so?	S.M.: Banks are closed on Friday evenings (17.00 and later, usually), Saturdays and Sundays in Switzerland. There's many cash dispensers around (map showing our hotel and all cash dispensers around). There should be a exchange office in the 'Basel SBB' train station that might be open on Saturday and Sunday, too. Your bank might charge you some EUR if you're getting money in Switzerland, though - might be better to get some CHF at home already.
H.H.: Where are the Hotel and where is the "Workroom"? Are there maybe a google map available?	S.M.: Hotel: Accommodation. The working room is at the nearby University of Basel. It's not yet fixed in which part of the University exactly. It'll be between 100m and 600m away from our hotel (on the roads, not beeline).
S.W.: Is all the food suitable for vegetarians?	S.M.: Yes! For all but Saturday's dinner, you're free to choice yourself what you want to eat, anyway. Saturday's dinner will be a Swiss national dish (what exactly? surprise!) but I can guarantee, that it will be suitable for vegetarians, too.
G.K.: Power plugs/sockets in Switzerland?	G.K.: Please be carefully, the Swiss have a different Power Supply and you need an Adapter for your Notebook S.M.: This is only partly true, actually. If you have an European 2-pin plug (i.e. an Europlug), you don't need an adapter. If you have a 3-pin plug, a British plug or a plug with 2 pins and additional clips (e.g. the Type E or F used in France and Germany), you need an adapter to use the Type J used in Switzerland.