FUDCon:FUDCon Toronto 2009 logistics: Difference between revisions

Revision as of 13:46, 14 September 2009

This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

From Mel Chua:

Bus company: http://www.travelpackusa.com/
- Cost for 15 people: $525 per day (though I need to find out whether we're required to keep them to drive around Toronto; waiting for reply.)
- We don't have to keep a bus to drive around; whether we want one would depend on (1) whether it's required that we keep the bus the whole time, and pay for the time used, and (2) if not, the added cost for doing so. --stickster 19:17, 11 September 2009 (UTC)
Bus company: http://www.sunshineboston.com/buscharter.html
- Cost for 15 people: $4300 (this is a 42-seater bus, which is all they have - but it does mean we can fit a lot more people in.)
- I'm hoping we can find something < $4K, but let's see how things go over the next few days. --stickster 19:17, 11 September 2009 (UTC)
Bus company: R.C. Herrmann - 978-692-3143
- 36-seat passenger coach, looks pretty darn nice
- Waiting for call back --stickster 13:46, 14 September 2009 (UTC)

Bus leaves on Friday morning, December 4
Potential route:
- Pickup in Boston, @ Alewife station ~9:00am
- Pickup in Westford, @ Red Hat ~10:00am
- Onward to Toronto, arrive ~9:00pm?
Bus may not be available throughout weekend depending on incremental cost.
Bus returns on Tuesday morning, December 8

From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.

From Paul Frields: If we pack ~20 people on the bus, we do better than breaking even.

Person	Pickup Location	Notes
Tim Burke	Westford
Máirín Duffy	Westford or Boston would work for me
Dan Walsh	Westford
Jesse Keating	Westford or Boston
Tom "spot" Callaway	Westford or Boston
Christopher Aillon	Boston	tentative, SJC->BOS ~$250, SJC->YYZ ~$450
Mel Chua	Westford or Boston	tentative, will be either busing/flying from Washington DC and need to compare costs
Person	Pickup Location	Notes

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Each room has at least:

Stepped classrooms also have document cameras.

VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
12-seat conference room (no projector, can get a portable one)
8-seat conference room (projector with VGA input)
6-seat meeting room (no projector)
Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer)
Large classroom with round tables and chairs (projector with VGA input)

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

Possible locations:

@@ Line 12: / Line 12: @@
 ** I'm hoping we can find something < $4K, but let's see how things go over the next few days. --[[User:Pfrields|stickster]] 19:17, 11 September 2009 (UTC)
 * Bus company: [http://www.westford.com/herrmanbus R.C. Herrmann] - 978-692-3143
+** 36-seat passenger coach, looks pretty darn nice
 ** Waiting for call back --[[User:Pfrields|stickster]] 13:46, 14 September 2009 (UTC)