FOSDEM 2010 Preliminary Scope Statement

About

This page is related to FOSDEM 2010 Project Preparation.

 : For more details about the event in itself, please go to Fedora Events: FOSDEM 2010 in Brussels, Belgium related wiki page.

 : For more details about the organization in itself, please go to FOSDEM 2010 Project Management details related wiki page.

 : Note: this information does not constitute formal commitment. This Project Charter is still in draft state and is waiting after reviews, comment and them approval from our sponsors.

Project and product objectives

- The Fodem'10 should be an important event for Fedora EMEA Community. - Every Fosdem'10 Fedora Speakers, Guests and Ambassadors should not be worried with accomodations, restaurants booking, moves before and during the event. - Every Fosdem'10 Fedora Visitors should be satisfied after his visit to the Fedora Booth. - Local, French and Nederlands Press, Local IT professionals and Local IT students should be aware that Fedora is present at Fosdem'10.

Product or service requirements and characteristics

September'09

• Kick Off - Talk with Bert about the scope of this project -.
• Study, Preliminary Scope and Project Charter have to be done.
• Budget Estimation.
• Call for stakeholders registration and needs as well as speakers proposals.
• Looking for interesting technical, philosophic subjects.
• Swags definition, strategy - Check with Max -. - DVD, Live DVD, Tee-shirts, Polo, Shirts -
• Technical exclusivity, or Mini Labs Preparation.
• Definition of the accommodation - Check with Max - ( Accommodation should have a room buffer )
• FOSDEM Sponsoring - Check with Max -
• Event Status Publication on Wiki.

October'09

• Have contact with our friends of CentOS
• Looking for speakers.
• Event Status Publication on Wiki.
• FOSDEM Registration and sponsoring
• Swag Preparation 1.
• Event Status Publication on Wiki.

November'09

• Have contact with our friends of CentOS.
• Swag Preparation 2.
• Looking for speakers.
• Retrieve details from each stakeholders.
• Accommodation Registration.
• Event Status Publication on Wiki.

December'09

• Have contact with our friends of CentOS
• Looking for speakers.
• Retrieve details from each stakeholders - Picture, Mobile Number -.
• Press kit Preparation.
• Poster Preparation.
• Booth occupation schedule.
• Add distribution schedule.
• Event Status Publication on Wiki.
• Prepare articles for Magazines.

Mid December'09

• Dead Line for Speakers Registration
• Event Status Publication on Wiki.
• Chrismas Holidays Pause

January'10

• Have contact with our friends of CentOS
• Preliminary Schedule
• Press kit deployment
• Poster deployment
• Event Status Publication on Wiki.

February'10 - 1 Week

• Last Recommendations.
• Event Status Publication on Wiki.

February'10 Friday, the 5th

• Registration
• Passes, plans, schedules and accommodation details should be done to the stakeholder.

February'10 Saturday, the 6th

• Fresh Cooks, Water and plastic glasses
• Remind and Gather People to be prepared to go to restaurant.
• Take survey about how was the event organization.

February'10 Sunday, the 7th

• Fresh Cooks, Water and plastic glasses
• Take survey about how was the event organization.

February'10 + 1 Week

• Post-Event Status Publication on Wiki.
• Pictures on Web.

Product acceptance criteria

It should be a great interesting and well organized event.

Project boundaries

Trip to brussels is the responsability of each one.

Trips, moves, restaurants, accommodations bills should be taken in charge.

Project delivrables.

Great three days Event in Brussels.

Initial project organization

Frederic Hornain, Bert Desmet and Vincent Ven der Kussen are going to take in charge all tasks associated that Project.

Initial defined risks

FOSDEM'10 is canceled.

Schedule milestones

5th, 6th and 7th of February 2009 Fosdem 2010 - three days -

Approval requirements

Agreement and Signature of our sponsor and its representative - Max, Paul ? -.