FUDCon:FUDCon Toronto 2009 logistics: Difference between revisions

Revision as of 19:11, 17 September 2009

This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Bus company	Cost	Comments
TravelPackUSA	$525/day for 15ppl	Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston	$4300	43-seater is all they have
R.C. Herrmann	(need quote)	36-seat passenger coach, looks pretty darn nice Spot says "hell no," with justification
Cavalier Coach	(quote requested)	Sent quote request 2009-09-14 Very nice exec. coach w/AC, might be expensive
Yankee Line	(quote requested)	Sent quote request 2009-09-14 Can't tell about AC
Nevarez	$4875 + driver hotel + gratuity	Unsure about AC power, or if service runs to Toronto
US Coachways	$5100	No AC power
Local Motion of Boston	~$2700	Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)

Bus leaves on Friday morning, December 4
Potential route:
- Pickup in Boston, @ Alewife station ~9:00am
- Pickup in Westford, @ Red Hat ~10:00am
- Onward to Toronto, arrive ~10:30pm?
Bus may not be available throughout weekend depending on incremental cost.
Bus returns on Tuesday morning, December 8

From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
- Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

Person	Pickup Location	Notes
Tim Burke	Westford
Máirín Duffy	Westford or Boston would work for me
Dan Walsh	Westford
Jesse Keating	Westford or Boston
Tom "spot" Callaway	Westford or Boston
Christopher Aillon	Boston	tentative, SJC->BOS ~$250, SJC->YYZ ~$450
Mel Chua	Westford or Boston	tentative, will be either busing/flying from Washington DC and need to compare costs
Jon Masters	Boston or Westford	tentative
Martin Duffy (if not RH-ers allowed)	Boston or Westford	tentative
Peter Jones	Boston or Westford
Jon Stanley	Boston or Westford (depending)	Need crash space Thurs night (coming from NYC via bus)
Person	Pickup Location	Notes

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Each room has at least:

Stepped classrooms also have document cameras.

VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
12-seat conference room (no projector, can get a portable one)
8-seat conference room (projector with VGA input)
6-seat meeting room (no projector)
Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer)
Large classroom with round tables and chairs (projector with VGA input)

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

Possible locations:

@@ Line 46: / Line 46: @@
 * From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
 ** Chris, where did you book your bus?  Finding AC power on tour buses is proving very difficult.
-* From Paul Frields: If we pack ~20 people on the bus, we do better than breaking even.
+* From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.
 === People riding the bus ===