FUDCon:FUDCon Toronto 2009 logistics

This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Buses

Bus company	Cost	Comments
TravelPackUSA	$525/day for 15ppl	Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston	$4300	43-seater is all they have
R.C. Herrmann	(need quote)	36-seat passenger coach, looks pretty darn nice Spot says "hell no," with justification
Cavalier Coach	(quote requested)	Sent quote request 2009-09-14 Very nice exec. coach w/AC, might be expensive
Yankee Line	(quote requested)	Sent quote request 2009-09-14 Can't tell about AC
Nevarez	$4875 + driver hotel + gratuity	Unsure about AC power, or if service runs to Toronto
US Coachways	$5100	No AC power
Local Motion of Boston	~$2700	Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09) THIS IS OUR VENDOR.

Details

• FULL DETAILS AT FUDCon:Toronto 2009#Bus Travel
• Bus departs the Boston/Westford area on Friday morning, December 4
• Potential route:
  • Pickup in Boston, @ Alewife station ~9:00am
  • Pickup in Westford, @ Red Hat ~10:00am
  • Onward to Toronto, arrive ~10:30pm?
• Bus will not be available throughout weekend.
• Bus departs Toronto on Tuesday morning, December 8.
• Bus arrives in Boston/Westford Tuesday night.

Other concerns

• From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
  • Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
    • Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
• From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

People riding the bus

Not a Red Hat-only bus!
You're welcome whether you're a Red Hat employee or not.

Passports required
In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.

Bus seating
If we get our requested bus, it is a 36-seater. That means we are getting close to full. If the awesome, wifi-enabled bus is not ready, we will end up with a 55-seater instead (in which case we're not full).

No.	Person	Pickup Location	Notes
1	Tim Burke	Westford
2	Máirín Duffy	Westford or Boston would work for me
3	Dan Walsh	Westford
4	Jesse Keating	Westford or Boston
5	Tom "spot" Callaway	Westford or Boston
6	Christopher Aillon	Boston
7	Mel Chua	Westford or Boston	bus monitor #1, looking for a second. Also, I'M ON A BUS
8	Jon Masters	Boston or Westford	tentative
9	Martin Duffy (if not RH-ers allowed)	Boston or Westford	tentative
10	Peter Jones	Boston or Westford
11	Jon Stanley	Boston or Westford (depending)	Need crash space Thurs night (coming from NYC via bus)
12	Luke Macken	Boston or Westford
13	Dave Malcolm	Boston or Westford
14	Ian Weller	Boston	bus monitor the second — needs crash space
15	Chris Lumens	Westford
16	Denise Dumas	Westford
17	Jon McCann	Boston
18	Remy DeCausemaker	Boston or Westford
19	Adam Jackson	Boston or Westford
20	Toshio Kuratomi	Westford or Boston	Flying in from Sacramento. I'll tag along w/ spot.
21	Sebastian Dziallas	return only, to Boston	Flying into YYZ, but out from BOS.
22	Howard Johnson	Westford or Boston	Looking for crash space in Boston, flying in from the UK
23	Andy Lindeberg	Boston or Westford
24	Stephen Smoogen	Boston or Westford	Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3.
25	Adam Miller	Boston or Westford	Needs crash space
26	Bill Peck	Westford
27	Jarod Wilson	Westford
28	John (J5) Palmieri	Boston
29	Cole Robinson	Westford
30	Bernie Innocenti	Boston
31	Sarah Lumens	Westford or Boston
32	Colin Walters	Boston
No.	Person	Pickup Location	Notes

Venue

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Saturday/Sunday - SEQ building

• S1206: 160-seat stepped theatre
• S1208: 128-seat stepped theatre
• S1209 and S2168: Two large glassed-in rooms (roughly 60-seat capacity depending on layout)
• Four additional classrooms with flexible layout, 35+ seats each

Each room has at least:

• video projector with 15-pin sub-D (VGA) input
• dual-boot podium PC (SUSE/Windows)

Stepped theatres also have document cameras.

Monday - TEL Building

• T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
• T1012: 12-seat conference room (no projector, can get a portable one)
• T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
• T1014: Large classroom with round tables and chairs (projector with VGA input)
• T1042: 6-seat meeting room (no projector, can get a portable one)
• S1208: Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building)

Hotel

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

• Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
• Internet access: wired and wireless, password-free.
• 3 years old.
• Food options nearby, restaurant in hotel, room service available.
• Free parking (including the bus).
• Pool, fitness room.

Room sharing

• Bill (note: leaving monday night) + Smooge -- F-Eng (4 nights, ~$400)
• Toshio + Mike -- F-Eng (4 nights, ~$400)
• Spot + DGilmore -- F-Eng 50% (only paying Spot's part, 4 nights, ~$200)
• Luke + Remy -- F-Eng 50% (only paying Luke's part, 4 nights, ~$200)
• PRobinson + SDziallas -- Comm-Arch 50% (only paying SDziallas' part, 3 nights, ~$150)
• MDaniels + JStanley -- Comm-Arch (4 nights, ~$400)
• BBoeckel + Rob Escriva -- Comm-Arch 50% (only paying Ben's part, 4 nights, ~$200)
• RDieter + ASeigo -- Comm-Arch (3 nights, ~$300) (booked for 4 nights)
• BDesmet + IWeller -- Comm-Arch 50% (only paying Ian's part, 3 nights, ~$150) (Mel made reservation?)
• Bernie + SBirtwistle -- Comm-Arch (4 nights, ~$400)
• MChua + DMartin -- Comm-Arch (4 nights, ~$400)
• Xavier + Yaakov -- Comm-Arch (4 nights, ~$400)
• JRose + AMiller -- Comm-Arch (4 nights, ~$400)
• BAshton + Jaroslav -- F-Eng (4 nights, ~$400)
• SParrish + J5 -- F-Eng (4 nights, ~$400)
• CSavage + DNalley -- Comm-Arch (4 nights max, ~$400)

Total F-Eng cost looks to be $2000, total Comm-Arch cost looks to be $3200.

The following pairs are expected, but it looks like they are being paid by other budgets or not at all.

• CEbbert + DJones -- (NOT COMING?)
• Mairin Duffy + Martin Duffy -- other budget (bstevens 50%?)
• JMcCann + AJackson -- other budget (Desktop)

Ground Transportation

• Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
• Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

FUDPub

Possible locations:

• Dave & Busters - adjacent to hotel
• The Underground - on campus

Map

Here's a map of all the nearby facilities.

Food

Saturday

RH will buy food - bag lunches with:

• deli sandwich (or grilled veggie wrap)
• veggie sticks
• small bag of chips
• large cookie
• bottled water

Lunches are provided for the first 130 attendees only.

Sunday

Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.

Monday

On your own. There is a cafeteria at Seneca, and food places nearby.

Printed Material

Need to print (on Seneca's colour laser):

• Name badges, with wireless login info on the back
• Directional signage
• Room signage (room names)
• Campus maps, showing location of food, FUDcon rooms, parking, and transit stops
• Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
• Do we need any signs for the hotel? e.g., for hack room?