(→Old notes: at this point, I'm assuming they're not coming (or not coming on our budget, anyway).) |
(→Hotel: fixing header indentation) |
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* Pool, fitness room. | * Pool, fitness room. | ||
== Room sharing == | |||
'''NOTE: I'm trying to reconcile our lists for room sharing so we arrive at a final one, I'm in #fudcon-planning working on this right now. Help appreciated! [[User:Mchua|Mel Chua]] 02:12, 26 November 2009 (UTC)''' | '''NOTE: I'm trying to reconcile our lists for room sharing so we arrive at a final one, I'm in #fudcon-planning working on this right now. Help appreciated! [[User:Mchua|Mel Chua]] 02:12, 26 November 2009 (UTC)''' | ||
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All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round. | All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round. | ||
=== From the Fedora Engineering budget === | |||
# $400 - Bill Nottingham (*) + Stephen Smoogen ''(Need to make sure this is for 4 nights.)'' | # $400 - Bill Nottingham (*) + Stephen Smoogen ''(Need to make sure this is for 4 nights.)'' | ||
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'''F-eng total: $2000''' | '''F-eng total: $2000''' | ||
=== From the Community Architecture budget === | |||
'''Settled''' | '''Settled''' | ||
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'''CommArch final total: somewhere between $3400 and $3600''' | '''CommArch final total: somewhere between $3400 and $3600''' | ||
== Boston lodging == | == Boston lodging == | ||
Revision as of 08:46, 30 November 2009
This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009
Buses
| Bus company | Cost | Comments |
|---|---|---|
| TravelPackUSA | $525/day for 15ppl |
|
| Sunshine Boston | $4300 |
|
| R.C. Herrmann | (need quote) |
|
| Cavalier Coach | (quote requested) |
|
| Yankee Line | (quote requested) |
|
| Nevarez | $4875 + driver hotel + gratuity |
|
| US Coachways | $5100 |
|
| Local Motion of Boston | ~$2700 |
|
Details
- FULL DETAILS AT FUDCon:Toronto 2009#Bus Travel
- Bus departs the Boston/Westford area on Friday morning, December 4
- Potential route:
- Pickup in Boston, @ Alewife station ~9:00am
- Pickup in Westford, @ Red Hat ~10:00am
- Onward to Toronto, arrive ~10:30pm?
- Bus will not be available throughout weekend.
- Bus departs Toronto on Tuesday morning, December 8.
- Bus arrives in Boston/Westford Tuesday night.
Other concerns
- From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
- Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
- Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
- Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
- From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.
People riding the bus
You're welcome whether you're a Red Hat employee or not.
In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.
If we get our requested bus, it is a 36-seater. That means we are getting close to full. If the awesome, wifi-enabled bus is not ready, we will end up with a 55-seater instead (in which case we're not full).
| No. | Person | Pickup Location | Notes |
|---|---|---|---|
| 1 | Tim Burke | Westford | |
| 2 | Máirín Duffy | Westford or Boston would work for me | |
| 3 | Dan Walsh | Westford | |
| 4 | Jesse Keating | Westford | |
| 5 | Tom "spot" Callaway | Westford or Boston | |
| 6 | Christopher Aillon | Boston | |
| 7 | Mel Chua | Boston | bus monitor #1, looking for a second. Also, I'M ON A BUS |
| 8 | Jon Masters | NOT ATTENDING | Was tentative, now unable to make it as it's Katherine's birthday and we're having a party. |
| 9 | Martin Duffy (if not RH-ers allowed) | Boston or Westford | tentative |
| 10 | Peter Jones | Boston or Westford | |
| 11 | Jon Stanley | Boston or Westford (depending) | Need crash space Thurs night (coming from NYC via bus) |
| 12 | Luke Macken | Boston | |
| 13 | Dave Malcolm | Boston or Westford | |
| 14 | Ian Weller | Boston | bus monitor the second |
| 15 | Chris Lumens | Westford | |
| 16 | Denise Dumas | Westford | |
| 17 | Jon McCann | Boston | |
| 18 | Remy DeCausemaker | Boston | |
| 19 | Adam Jackson | Boston or Westford | |
| 20 | Toshio Kuratomi | Westford or Boston | Flying in from Sacramento. I'll tag along w/ spot. |
| 21 | Sebastian Dziallas | return only, to Boston | Flying into YYZ, but out from BOS. |
| 22 | Andy Lindeberg | Boston or Westford | |
| 23 | Stephen Smoogen | Boston or Westford | Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3. |
| 24 | Adam Miller | Boston | Needs crash space |
| 25 | Bill Peck | Westford | |
| 26 | Jarod Wilson | Westford | |
| 27 | John (J5) Palmieri | Boston | |
| 28 | Cole Robinson | Westford | |
| 29 | Bernie Innocenti | Boston | |
| 30 | Sarah Lumens | Westford or Boston | |
| 31 | Colin Walters | Boston | |
| 32 | Adam Holt | Boston | |
| No. | Person | Pickup Location | Notes |
Venue
Seneca@York - 70 The Pond Rd, Toronto, Ontario
Saturday/Sunday - SEQ building
- Room A - S1206: 160-seat stepped theatre
- Room B - S1208: 128-seat stepped theatre
- Room C - S1209: Large glassed-in room (roughly 60-seat capacity depending on layout)
- Room D - S1200: Classroom (tables)
- Room E - S1201: Classroom (tables)
- Room F - S2168: Large glassed-in room (roughly 60-seat capacity depending on layout)
- Room G - S2154: Classroom (case study room)
- Room H - S2155: Classroom (tables)
Numbers and descriptions of D, E, G, H are tentative.
Each room has at least:
- video projector with 15-pin sub-D (VGA) input
- dual-boot podium PC (SUSE/Windows)
Stepped theatres also have document cameras.
On Sunday, rooms J-N below could also be made available. In particular, Room K may be useful for the F2F board and FESCo meetings.
Monday - TEL Building
- Room J - T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
- Room K - T1012: 12-seat conference room (portable projector)(conference speakerphone)
- Room L - T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
- Room M - T1042: 6-seat meeting room (portable projector)
- Room N - T1014: Large classroom with round tables and chairs (projector with VGA input)
- Room F - S1208: Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building)
Hotel
Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)
- Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
- Internet access: wired and wireless, password-free.
- 3 years old.
- Food options nearby, restaurant in hotel, room service available.
- Free parking (including the bus).
- Pool, fitness room.
Room sharing
NOTE: I'm trying to reconcile our lists for room sharing so we arrive at a final one, I'm in #fudcon-planning working on this right now. Help appreciated! Mel Chua 02:12, 26 November 2009 (UTC)
All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round.
From the Fedora Engineering budget
- $400 - Bill Nottingham (*) + Stephen Smoogen (Need to make sure this is for 4 nights.)
- $400 - Toshio Kuratomi (*) + Michael McGrath
- $200 - Tom Callaway (*) + Dennis Gilmore (Dennis paying for self)
- $200 - Luke Macken (*) + Remy DeCausemaker (Remy paying for self)
- $400 - Jaroslav Reznik (*) + Brennan Ashton
- $400 - John Palmieri (*) + Steven Parrish
F-eng total: $2000
From the Community Architecture budget
Settled
- $200 - Rob Escriva (*) + Ben Boeckel (Rob paying for self) (Need to make sure this is in our group block.)
- $400 - Bernie Innocenti (*) + Simon Birtwistle (new room, needs booking confirmation)
- $400 - Mel Chua (*) + Diana Martin (new room, needs booking confirmation)
- $400 - Yaakov Nemoy (*) + Xavier Lamien
- $400 - Adam Miller (*) + John Rose
- $400 - Paul Frields (*) + Clint Savage (new room, needs booking confirmation)
- $200 - Ian Weller (*) + Bert Desmet (Bert paying for self)
- $400 - Rex Dieter (*) + Aaron Seigo
CommArch definite total: $2800
Not settled
- $200 or 400 - Peter Robinson (*) + Jon Stanley (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)
- $400 - Matthew Daniels (*) + Sebastian Dziallas (roommate pairing may be incorrect, may be Matthew/Peter and Sebastian/Jon)
CommArch needs-to-be-resolved total: somewhere between $600 and $800
CommArch final total: somewhere between $3400 and $3600
Boston lodging
For people coming in from out of town and riding the FUDBus. A blank spot in the table means that person does not yet have housing confirmed (to our knowledge) and needs a couch, please contact them if you can help (and update the table if you need or have found housing!)
Need Boston lodging
If you need housing, make sure you're on this list. If you find housing, please update your entry on this list so we know that you're taken care of. In order to find housing, you may want to contact the people who #Can offer Boston lodging directly.
| Person needing lodging | Pre-FUDBus host | Post-FUDBus host |
|---|---|---|
| Toshio Kuratomi | Spot Callaway | Spot Callaway |
| Dennis Gilmore | Spot Callaway | Spot Callaway |
| Sebastian Dziallas | not needed | Mel Chua |
| Jon Stanley | ||
| Stephen Smoogen | David Malcolm | David Malcolm |
| Adam Miller | Bernie Innocenti | Bernie Innocenti |
| Jesse Keating | ||
| Christopher Aillon | ||
| Ian Weller | John 'J5' Palmieri | John 'J5' Palmieri |
Can offer Boston lodging
If you can offer Boston lodging, put yourself on this list. Optionally, get directly in touch with people who #Need Boston lodging. Once you no longer have space to offer people who need Boston lodging, take your name off this list.
- John Palmieri, see details on accomodations
Ground Transportation
- Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
- Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.
See FUDCon:Toronto 2009 Transportation
FUDPub
Possible locations:
- Dave & Busters - adjacent to hotel
The Underground - on campus
Map
Here's a map of all the nearby facilities.
Food
Saturday
RH will buy food - bag lunches with:
- deli sandwich (or grilled veggie wrap)
- veggie sticks
- small bag of chips
- large cookie
- bottled water
Lunches are provided for the first 130 attendees only.
Sunday
Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.
Monday
On your own. There is a cafeteria at Seneca, and food places nearby.
Printed Material
Need to print (on Seneca's colour laser):
- Name badges, with wireless login info on the back
- Stickers with vegetarians' names on them for Saturday lunch - to help avoid veggie lunches being scooped by others (per Andrew Overholt's suggestion)
- Directional signage
- Room signage (room IDs, channel names)
- 11" wide x 17" tall room signs with the tech session times on them, can have session names filled in with marker once the barcamp schedule is finalized
- Info handout?
- Campus maps, showing location of food, FUDcon rooms, parking, and transit stops.
- Hack room info
- IRC info
- URLs
- Social events - FUDPub, Skating, Hack 'n' Snack
- Place for filling out a personal barcamp schedule
- Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
- Hack room sign for hotel
Other supplies (Seneca can probably provide these):
- Low-tack masking tape (painter's tape)
- Frosted tape for signs
- Power bars and extension cords - Seneca will supply some, extras will probably be needed
- Whiteboard markers for tech session rooms
- Post-it notes for hotel hack room