Events FAD 2010

This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).

Status

This page is a stub/draft; right now we are looking for ideas to put in the #Purpose section. Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.

Purpose

'We are now filling out this section - please add your ideas/thoughts here.

1. Our purpose is to... complete with the following primary goals (Still brainstorming a list; we will select the final few primary goals after some options have been generated):
   • A scaleable event registration and session scheduling solution
   • A recording / remote participation solution
   • A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
   • Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
   • Create a minimum standard for the type of facility needed to host the event. (ie. # and size of rooms, A/V, location in regards to food & transportation)
   • Other ideas?
2. In addition, we will attempt to complete the following secondary goals as time allows (Still brainstorming a list; we will select several secondary goals after some options have been generated and primary goals have been chosen):
   • An accounting system that is less reliant on a RH person doing everything financially-related
   • A FUDCon effectiveness feedback survey that can be used to chart our improvement over time
   • A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it
   • Other ideas?

Date and location

We've got a date and location!

Option 2: Raleigh, NC - Jan 29-31, 2010 (Fri-Sun), logistics-wrangler would be Mel Chua

Option 1 was the week immediately after this, and conflicts with FOSDEM.

Interested Attendees

#	FAS Name & Full Name	Hotel	Option 1	Option 2	Comment	Location
1	Mel Chua	or couchsurf	in-person	in-person	possibly driving, if there's carpool interest	Boston MA
2	Steven Parrish	N/A	in-person	in-person		??
3	Jon Stanley	yes, or something	in-person	in-person	(note that this conflicts with my birthday and I'll be expecting a big party! :) )	NYC
4	David Nalley	preferably	in-person	in-person		Raleigh
5	Yaakov M. Nemoy	N/A	conflicts with Fosdem	remote	air fare runs in the 900 USD range, in-person is not a likely possibility, hoping for good online interaction, fedora talk might be an option
6	MaxSpevack	no	conflicts with FOSDEM	in-person		Raleigh
7	Clint Savage	likely, yes	in-person	in-person	my flight is currently $250 round trip, which seems feasible. I'm highly interested in participating	Salt Lake City, UT
8	Chris Tyler	yes (if in person)	in-person (or remote)	in-person (or remote)		Toronto
N+1	Your Name	need hotel?	in-person or remote?	in-person or remote?	other notes	location

A note on remote participation

20:05:28 <@stickster> Oh wait -- didn't we talk about making this more of an 
                      online event?
20:05:48  * stickster thinks that might have been Max's idea because it would 
          allow more participation... what's your take on that?
20:11:21 < mchua> stickster: the "how do we record events?" folks will have a 
                  hard time testing if they're not in person
20:12:22 < mchua> stickster: I think having it as a joint physical/online - not 
                  worrying about getting everyone over, but having a few people 
                  in the same location so the recording team can test - would 
                  work well
20:12:30 < mchua> stickster: echoing the FUDCon/FUDCon Live arrangement, 
                  basically
20:12:33 <@stickster> WORKSFORME.

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

• Completed work item
• Work out budget
• Decide on Dates and Location
• Arrange Facilities
• List Resources
• Be Somewhat Structured
• Arrange Lodging
• Arrange Refreshments
• Arrange a Social Event
• Negotiate airline discount
• Verify network infrastructure exists and is up to the task
• Another action item

Plan

1. Location:
2. Date:
3. Schedule
   • Participants arrive at THIS_TIME_AND_DATE
   • Schedule item
   • Schedule item
   • Schedule item
   • Participants leave at THIS_TIME_AND_DATE
4. Important skills (one or more)
   • skill
   • skill
   • skill
5. Personnel (people who might fit the bill)
   • Name (location, role) Confirmed? (Y/N)
   • Name (location, role) Confirmed? (Y/N)
   • Name (location, role) Confirmed? (Y/N)
   • others?
6. Other considerations
   • Contributor V can offer a living room for evening social gatherings.
   • Contributor W has a car and is willing to do airport pick-ups.
   • Contributor X needs as much advance notice as possible.
   • Contributor Y has a schedule that is better on Fridays than on Tuesdays, and prefers weekend times after 4:28 AM.
   • Contributor Z is allergic to peanuts.

Logistics

Snacks/Beverages: Details go here.

Lunch: Details go here.

Dinner: Details go here.

Budget

If you want funding from Red Hat, ask the Community Architecture team. If you can find other ways to fund your FAD, that's great too!

Contributor	Dept	Arrv	Dept	Arrv	Cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost

1. Travel: $A for airfare, bus, train, etc. funding needed to get attendees to the FAD
2. Housing: $B for hotel, etc. needed to have attendees sleep during the FAD
   • link to hotel room booking website, if applicable
3. Space: $C for renting space to hack in, if applicable
   • address and travel details for the space
4. Supplies: $D for anything else you may need
   • item
   • item
   • item

Total budget: $A+B+C+D