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== Budget ==
== Budget ==
* Red Hat and Fedora are making a combined $2500 sponsorship for TLF, $1k of which will come out of Fedora Ambassador budget, and the other $1500 of which will come from some other part of Red Hat budget.  I hope this is ok. (Max)
* Proposed $1000 for Silver Sponsorship of the TXLF.
* $500 Sponsorship of Ambassadors coming in from out of town
** We can default to $500 for Bronze if need be.
** I think we can get a room at the Hilton with two beds and some travel cost reimbursement for right at or slightly under $500 to allow for two out of town (but Texas local) Ambassadors to come.
** Status: '''UPDATE ME'''
* '''Hotel Break Down'''
** The Hilton Austin (where the conference will be held) is a bit expensive, but down the road (2 blocks, easy walking distance) there is another hotel (also actually a Hilton) that is slightly cheaper. I obtained the following information:
** For one night, two rooms, two people per room:
***Rate (USD) 159.96
***Taxes 23.99
***Total 183.95 (Per Room)
***Total        367.91 (For both rooms)
** Depending on the expectation of Ambassadors to come and stay only for the conference and then leave directly after or if we are willing to allow for Ambassadors to partake in the after conference entertainment (last year it was a pub crawl on 6th Street) then we have the proposed:
** For two nights, two rooms, two people per room:
** '''NOTE:''' It appears the Hilton Garden Inn (the cheaper of the two Hilton Hotels Downtown) '''and''' the more expensive Hilton Hotel (event location) do not have rooms available for an April 1 check in and an April 3 check out so this is no longer an option.
** Status: '''UPDATE ME'''
* Travel reimbursement for Ambassadors:
** I think $75 of fuel reimbursement for road travellers is sufficient and there are no planned airfares for this event.
** Status: '''UPDATE ME'''
** Status: '''UPDATE ME'''


Revision as of 13:59, 21 March 2011

Texas Linux Fest is the first state-wide, community-run conference for Linux and open source software users and enthusiasts from around the Lone Star State. Much like SCALE in Los Angeles, Ohio Linux Fest in Columbus, and Linux Fest Northwest -- and an ever-growing list of successful regional shows -- Texas Linux Fest is a weekend event geared towards individual users, rather than an expensive multi-workday expo that might cater primarily to sponsored attendees. Whether you use free software and Linux at home, in your place of business, in your school or non-profit, or you are simply curious, Texas Linux Fest offers something for you.

When and Where

April 2, 2011

Hilton Hotel 500 E 4th St Austin, TX 78701

Event owners

Attendees

  1. David Duncan
  2. Adam Miller
  3. Patrick Stein
  4. Julio Villarreal
  5. Scott Collier

Schedule

TBA

Booth

Booth Size this year is 10x8 for everyone. This includes a table, 2 chairs, a power outlet, and TXLF wifi access.

  • Need to finalize some plans on this. Will update when information is available.
Personnel
Swag
  • 500 CDs/DVDs
    • Ambassador who is bringing them: Adam Miller
    • Status: I have ~500 32-bit LiveCDs and ~250 32-bit install DVDs for Fedora 14 as well as roughly 500 Design Spin DVDs (left over from SXSW)
      • Do we need 64-bit?
  • 200 case badges
    • Ambassador who is bringing them: Adam Miller
    • Status: UPDATE ME
  • 200 pens
    • Ambassador who is bringing them: Adam Miller
    • Status: UPDATE ME
  • 200 tattoos
    • Ambassador who is bringing them: Adam Miller
    • Status: UPDATE ME
  • Vertical Fedora banners
    • Ambassador who is bringing them: Adam Miller
    • Status: I have them.
  • Event box
    • Ambassador who is bringing them: Adam Miller
    • Status: I have it.
  • ??? Tri-fold flyers
    • Number of Tri-fold flyers needed will depend on if we Silver sponsor and will need event bag inserts or not
    • Ambassador who is bringing them: Adam Miller
    • Status: UPDATE ME
  • 200 Buttons
    • Ambassador who is bringing them: Adam Miller
    • Status: UPDATE ME

Talks

  • Call for papers extended to Feb 19
  • Event Schedule pending.

Budget

  • Proposed $1000 for Silver Sponsorship of the TXLF.
    • We can default to $500 for Bronze if need be.
    • Status: UPDATE ME
  • Hotel Break Down
    • The Hilton Austin (where the conference will be held) is a bit expensive, but down the road (2 blocks, easy walking distance) there is another hotel (also actually a Hilton) that is slightly cheaper. I obtained the following information:
    • For one night, two rooms, two people per room:
      • Rate (USD) 159.96
      • Taxes 23.99
      • Total 183.95 (Per Room)
      • Total 367.91 (For both rooms)
    • Depending on the expectation of Ambassadors to come and stay only for the conference and then leave directly after or if we are willing to allow for Ambassadors to partake in the after conference entertainment (last year it was a pub crawl on 6th Street) then we have the proposed:
    • For two nights, two rooms, two people per room:
    • NOTE: It appears the Hilton Garden Inn (the cheaper of the two Hilton Hotels Downtown) and the more expensive Hilton Hotel (event location) do not have rooms available for an April 1 check in and an April 3 check out so this is no longer an option.
    • Status: UPDATE ME
  • Travel reimbursement for Ambassadors:
    • I think $75 of fuel reimbursement for road travellers is sufficient and there are no planned airfares for this event.
    • Status: UPDATE ME

Summary, photos, and blog posts

Coming after the event.

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