Archive:FUDCon:KualaLumpur 2012/Budget

FUDCon is the Fedora Users and Developer's Conference, an opportunity for all who contribute to or use Fedora to meet, learn, plan, and hack. This event is free and is open to everyone. To learn about what a FUDCon is like, you can view a video from the North American FUDCon 2009. Please read https://fedoraproject.org/wiki/FUDCon_organization_process and understand it thoroughly if you are a event organizing volunteer. If you are responsible for finding a good place, refer to the requirements listed in https://fedoraproject.org/wiki/FUDCon/Organization

Theme

Increasing contribution and contributors in APAC.

Event Details

• Venue: (Tentative, To be fully confirmed)
  • APIIT (Bukit Jalil)
• Date: May 2012 (Date TBC)
• Time: TBD

About the Venue

<promo for the venue here>

Budget

Rough Estimates

Cut off point: 70 sponsored attendees including crew and volunteers.

Item	Cost Per Unit (USD)	Quantity	Total (USD)
T-shirt	10
Lunch(veg) for 2 days	8
Lunch for 2 days	8
Lanyard/Badges
Banners	35
Misc utensils (scissors, paper, markers, etc)	50
Audio / Visual equipment
Electrical/networking equipment
Total

Equipments

Item	Availability	Details
Projectors	?	The host might be able to provide these
Audio (for main hall)	?	The host might be able to provide these
Power extensions	?	Rent? Buy? Anybody got plenty and can let us borrow?

FUDPub / FUDBBQ

We are thinking on a BBQ at some lake / beach instead of pub.

More details to be confirmed. Projected budget is 500-1000USD.

Travel Information

AirAsia (http://www.airasia.com) provides cheap flight from APAC countries into Malaysia. For most recent prices, check airasia.com.

We will be trying to get discount codes from AirAsia., not sure how that'll work out.

Flight price listed below includes return flight, (regular prices, checked on May 29 2011, for flight in on 14th June 2012, flight out on 18th June 2012). Early booking tend to be half the price cheaper under their promo price.

Flight from KLIA-LCCT to Johor might be a bit on the high side, those who are adventurous might want to travel south to Johor on train or bus.

City	Cost to KLIA-LCCT and return
Gold Coast (OOL)	740USD
Melbourne (MEL)	745USD
Perth (PER)	568USD
Dhaka (DAC)	Not available yet ? visit airasia.com to check
Brunei (BWN)	160USD
Phnom Penh (PNH)	170USD
Siem Riap (REP)	188USD
Cheng Du (CTU)	474USD
Guangzhou (CAN)	232USD
Guilin (KWL)	253USD
Hangzhou (HGH)	323USD
Shengzhen (SZX)	299USD
Tianjin (TSN)	412USD
Hong Kong (HKG)	254USD
Bangalore (BLR)	214USD
Chennai (MAA)	214USD
Kochi (COK)	214USD
Kolkata (CCU)	545USD
Mumbai (BOM)	274USD
Delhi (DEL)	274USD
Tiruchirappalli (TRZ)	240USD
Bali (DPS)	184USD
Banda Aceh (BTJ)	104USD
Bandung (BDO)	128USD
Jakarta (CGK)	144USD
Makassar (UPG)	168USD
Medan (MES)	88USD
Padang (PDG)	84USD
Pekanbaru (PKU)	92USD
Solo (SOC)	168USD
Surabaya (SUB)	160USD
Yogyakarta (JOG)	168USD
Palembang Airport (PLM)	82USD
Tokyo - Haneda (HND)	Not available yet ? visit airasia.com to check
Vientiane (VTE)	242USD
Macau (MFM)	210USD
Yangon (RGN)	158USD
Christchurch (CHC)	470USD
Clark(Manila) (CRK)	208USD
Seoul - Incheon (ICN)	402USD
Colombo (CMB)	196USD
Taipei (TPE)	222USD
Hanoi (HAN)	258USD
Ho Chi Minh City (Saigon) (SGN)	140USD
Bangkok (BKK)	150USD
Chiang Mai (CNX)	166USD
Hat Yai (HDY)	80USD
Krabi (KBV)	120USD
Phuket (HKT)	106USD

For other cities not available with AirAsia, please check http://www.malaysiaairlines.com for other possible routes.

Another option to come to the event would be a flight to Singapore, and a bus/taxi trip to Johor Bahru.

Cost from KL to Johor and back to KL (2 ways)

Flight (AirAsia)	Bus	Train
113USD	35USD	25USD

Accommodation

Possible accommodation partners

Company	Phone	-

Transport from Accommodation to Venue

• Chartered bus (42 person) would cost 200USD per day
• APIIT might provide a bus for free where we'll need to cover the diesel and driver payment ourselves, but that is to be confirmed

Current Estimated Rough Budget

Excluding attendee sponsorship / flight

(TBD)

Pre-registration

Please add your name to the list if you will attend. Registration is free and open to everyone.

Having a solid initial attendee count early would help us in securing better deals.

DO NOT BOOK FOR FLIGHTS YET as we still need to confirm a number of stuff regarding to venue and location.

#	Name	$$$	Vegetarian	T-shirt size	Roomshare?	Comments	Hotel booked	Comments

Sessions

Feel free to submit your talks/sessions here.

Schedule

Day 1 - Normal conference style event

Time	Activity
10:00 - 11:00	Keynote
11:00 - 12:00	General Session 2
12:00 - 14:00	Break
14:00 - 15:00	General Session 3
15:00 - 16:00	General Session 4
16:00 - 17:00	General Session 5

Day 2 / Day 3 - Barcamp Style Event

Time	Activity
09:00 - 10:00	Speaker pitch
10:00 - 17:00	Barcamp starts

Talks

#	Session Name	Description	Owner	Audience Level

Hackfests

#	Session Name	Description	Owner	Pre-requisites

Organizers/Volunteers

• Add your name if you are volunteering.
• Izhar Firdaus
• Eric Yeoh / msian_tux_lover
• Nasrun Sulaiman / Nass
• Akmal / Blindheart
• Syazwan / jipang_menjerit
• Gurdip