Hanoi SFD 2014

Event Information

Language
While The SFD event wiki page is mainly in Vietnamese, all Fedora related activities would be listed separately here and linked to that main page.

Description

Software Freedom Day is one of the biggest international annual events for promoting Free and Open Source Software, organized in hundreds of cities across the globe. This year, SFD would be also organized by Vietnam Free and Open Source Software Association in Hanoi, Ho Chi Minh and some other cities. During this day, a lot of activities would be held for thousands of attendees.

A small team of Fedora Ambassadors are invited to the event in Hanoi and organize some Fedora related activities there. This is also a good chance for active Fedora Ambassadors in APAC meet together once more to discuss critical issues like budget planning, mentoring, etc. face to face.

Dates/Location

• When: September 19-20th, 2014
• Where: Hanoi University of Engineering and Technology
  Map: http://goo.gl/vMbGs6

Responsible Ambassadors

• Truong Anh Tuan
• Nguyen Nang Thang

Fedora Attendees

Please add yourself if you want to attend including also your estimated budget request for transportation.
If you add your self, you better make sure to come!

Attendee	Arrival	Departure	Estimated travel cost	Funding request (Trac link)	Need visa
Your name/link to user wiki	time & date	time & date	$0	File a new ticket on APAC Trac and paste its link here.	Yes/No
Truong Anh Tuan	home city	home city	$0	No	No, I am local here ;)
Nguyen Nang Thang	home city	home city	$0	No
Nguyễn Hà Dương	home city	home city	$0	No
Kushal Das	18th	21st	$530	APAC Trac 135	Yes
Amita Sharma	18th	21st	$660	APAC Trac 136	Yes
Sarup Banskota	18th	21st	$660	APAC Trac 137	Yes
Alick Zhao	18th	21st	$445	APAC Trac 138	Yes
Somvannda Kong	18th	21st	$350	APAC Trac 141	No

Attendee Accommodation

Please list your name along with information on who you intend to share your room with.

Name	Room Partnet	Arrival	Departure
Your name	Room Partner	Arrival date & time	Dept. date & time

Visa Information

• http://www.tripadvisor.com/Travel-g293921-c148049/Vietnam:Faq.Visa.On.Arrival.Voa.html
• http://en.wikipedia.org/wiki/Visa_requirements_for_Indian_citizens

Important Deadlines

Date	Deadline
Aug 24	All ideas and comments shared
Aug 24	All attendees registered, especially ones who need subsidy
Aug 31	Fedora program registered with SFD event owner (keynotes, talks, activities, booth, dedicated room, etc.)
Aug 31	All flights booked, hotel booked

Event Budget

Stuff	Estimated	Actual	Notes	Funding request
Hotel	$250		About $30 per double room per night
Foods and Drinks	$250		two group dinners and a lunch during meetup
Travel subsidy	$2,500		for about 6-7 persons from other countries/cities
Event Funding	$500		SFD is a community event	Funding request #140
TOTAL	$3,500

Ideas/Brainstorming

IRC Meeting Logs

• 16 August 2014: http://meetbot.fedoraproject.org/fedora-meeting/2014-08-16/apac-20140816.2014-08-16-04.01.html

Spreading the word

• Public announcement on relevant Fedora Mailing Lists
• Register with Global SFD Community

SFD Session Ideas

• Share success stories from each country by Ambassadors - This is permitted to Fedora Ambassadors only.
• Introduction to FOSS - what it is, why involve, how
• FOSS techniques workshop - all the non-programmatic elements of contributing to FOSS: communication, version control etc
• Install Fest - Help people install Fedora or other distros of their choice [it's Freedom ;) ]
• Contributing to FOSS when you're not a programmer
• Contributing to FOSS when you're a beginner programmer
• Swag distribution booth
• Ticket for discussing ideas: #139
• Introduction to software defined radio powered by FOSS and open hardware (by alick)

Fedora Meetup Ideas

• Discuss about regional related issues:
  • Budget planning
  • Future events/activities
  • Support needs
  • Dealing with Ambassadors.

Room Arrangements

• Keynotes and talks (in SFD common rooms)
• A dedicated booth for distributing medias, swags and introducing to participants more information about Fedora and FOSS
• A dedicated room for hackfest, installfest, workshops, talks(?)

Records

Event Reports

Event Report
Please use this section to document and report about the event. Nice things to see in this section are blog posts about the event, pictures from the event, and anything else that might be valuable to showing the success of our participation in the event. If there were any "lessons learned" or problems that others might benefit from seeing please do include those here too. Some general information about report expectations can be found on the Event Reports page.