FAD DesignTeam 2014

This is the main page for the 2015 Design Team FAD, which is a FAD (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.

• Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
• Date: January 16th - 18th 2015

Purpose / Agenda

We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.

Here the the high-level agenda items we'd like to cover over the 3 days:

• Clean up the design team trac queue at https://fedorahosted.org/design-team/
  • Close all tickets that are not necessary anymore
  • Make progress on tickets that are still necessary
  • Figure out a strategy for how to keep it clean in the future
• Brainstorm a sustainable process for organizing, accepting, and assigning tickets on the design team trac queue at https://fedorahosted.org/design-team/
  • How shall we do recurring badges?
  • Can we list beginner tasks on easyfix?
• How to organize release design in future
  • jreznik wants to see tickets for the release tasks - who and how do this?
  • what do without codenames define a system for ourself or bringing a new codename system again
  • organize a starting meeting for each release to start on distribution design
  • https://lists.fedoraproject.org/pipermail/design-team/2014-September/006962.html
• Reorgainzation of design teams fp.o account
• How to come to regularly meetings again, to keep track of all things
  • bi-weekly? tuesday, wednesday or thursday
  • set it up in fedocal
  • #meeting or #design?
• Design team infrastructure discussion: status of art board, glitter gallery, nuancier, sparkleshare on fedorahosted, general asset management
• Adapt the wiki pages for new decided things
  • cleanup all wiki pages
  • move category artwork -> design
  • cleanup https://fedoraproject.org/wiki/Marketing_collateral and write protect it after
  • cleanup https://fedoraproject.org/wiki/Artwork/ArtTeamProjects
  • adapt https://fedoraproject.org/wiki/Hackergotchi to an formal size, cleanup preparations for http://planet.fedoraproject.org/heads/
    • hackagotchi design was a beginner task before
• Restarting of bounties
• team members update
  • Clean out inactive accounts
    • design-veterans group?
    • Clean https://fedoraproject.org/wiki/Artwork/Contributors - better write protected and edited from admins
  • are event ninjas still needed? https://fedoraproject.org/wiki/Design/Events_Ninjas
  • Add active accounts that haven't been added
• Rework Join process
  • enforce personal wiki pages? - show skills there

Travel & Accomodation

Boston Logan International Airport (map), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.

The Westford Regency (tripadvisor) is around 20 minutes foot walk from RedHat offices (map), the rate is around 110$.

Attendees

Let's use this table to track who is interested in attending, whether or not they need travel, and what times they are available or not. Please note if you would like to attend/participate remotely as well. (just put 'remote' in the travel or local line). Registration is closed, we have the funding fixed, so participation is only remote possible

Attendee	Status	Arrival	Departure	~Travel cost	Hotel	Notes	Funding request (US $)
1. Máirín Duffy		-	-	0	0	Local
3. Ryan Lerch		-	-	0	0	Local
6. Emily Dirsh		-	-	0	0	Local
7. Kirk Bridger		-	-	0	0	Remote
8. Jaroslav Reznik		-	-	0	0	Remote
11. Onyeibo Oku		-	-	0	0	Remote
12. Alexander Smirnov		-	-	0	0	Remote
15. Paul W. Frields		-	-	0	0	(Separate budget)
4. Marie Nordin	✓ Flight booked (mizmo needs reimbursement)	Jan 15th ( US Airways Flight 4516: ROC 10 AM => PHL 11:29 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM )	18th US Airways #3819: BOS 8:50 PM	300	$0	(Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly)	$187.70
16. Zachary Snyder	Will self-book Sat Oct 18	-	-	350		52.50 x 3
17. Chris Roberts	Will self-book 1st week on Nov	-	-	350	52.50 x 3
5. Suchakra Sharma	✓ Flight booked (reimbursement received)	15th 10:35am Porter Airlines Flight 939	18th 6:00pm Delta 2689	400	52.50 x 3	(or $200 by bus, if booked in advance)	$383.15 + $HOTEL
9. Luya Tshimbalanga	Waiting on travel info (Luya)	-	-	700	52.50 x 3
13. Samuel Iuri	Will self-book 1st week on Nov (Waiting on passport)		-	700	52.50 x 4	Remote
2. Sirko Kemter	✓ Flight booked (mizmo needs reimbursement)	15th 01:20pm KL6031	19th 08:05pm AF333	620	52.50 x 4		$620.74 + $HOTEL
10. Sarup Banskota	Visa letter written, university approval received, mizmo needs to book	-	-	1400	52.50 x 4
14. Prima Yogi Loviniltra	Visa letter written	-	-	1600	52.50 x 4

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

• Completed work item
• Work out budget
• Decide on Dates and Location
• Arrange Facilities -- in progress
• List Resources
• Be Somewhat Structured
• Arrange Lodging
• Arrange Refreshments
• Arrange a Social Event

Plan

1. Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
2. Date: January 2015 sometime
3. Schedule
   • Participants arrive at THIS_TIME_AND_DATE
   • Schedule item
   • Schedule item
   • Schedule item
   • Participants leave at THIS_TIME_AND_DATE
4. Important skills (one or more)
   • pTBD
5. Personnel (people who might fit the bill)
   • gnokii Confirmed? (Y/N)
   • mizmo (local) Confirmed? (Y/N)
   • ryanlerch (local) Confirmed? (Y/N)
   • Emichan (local) Confirmed? (Y/N)
   • Name (location, role) Confirmed? (Y/N)
   • others?
6. Other considerations
   • Westford is not very walkable. We could save on car rentals by booking everyone at the same hotel and having folks go together. Maybe one or two minivans instead of multiple smaller rentals. Mizmo is local but has a small car with a carseat so it will be hard for her to help on the transportation front; Ryan is local but does not have a car. Transportation from airport could be taxi or bus. (need more research)
     • Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
     • Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
7. Potential social events
   • ...
8. Getting around
   • ...

Logistics

Snacks/Beverages: Red Hat provides free snacks and beverages in the building kitchenettes.

Lunch: Red Hat has a large cafeteria, prices for lunch range $5-10 / person. There is a deli across the street, Metro Deli, where prices range from $7-15 / person.

Dinner / Social Event:

We can have a private room at Bamboo which is not far down the same road as the office. It is a nice upscale restaurant with a lot of options for everybody. Conservatively guesstimating $30/head for 13 people in-person plus 15% gratuity, we're at just under $450 for such an event.

Dinner options for other days: Exception Chipotle, anticipating $16/head for dinner. Chipotle will probably be closer to $10/head. Options include:

• India Palace, Chelmsford Nice atmosphere, reasonable prices, good for large groups, quiet in evenings (Good for talking)
• Bamboo, Westford Asian fusion, good atmosphere, room for large groups
• Burton's Grill, Westford American. Haven't been. [Emichan: I have, it's tasty, but fairly pricey, and veggie options are basically pasta or salad.]
• Karma, Westford Asian fusion, room for large groups (can reserve private room too), great sushi
• Chipotle, Westford Cheap Mexican food, good, fresh, fast. In the evening, probably won't be too busy.
• 99 Restaurant, Westford Walkable from office, across the street and down the hill, but food not so great. Few veggie options.
• Thai Jasmine, Chelmsford Excellent Thai food, reasonable prices

Budget

If you want funding from Red Hat, ask the Community Architecture (old page) -- (new page) team. If you can find other ways to fund your FAD, that's great too!