FAD DesignTeam 2014

This is the main page for the 2015 Design Team FAD, which is a FAD (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.

• Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
• Date: January 16th - 18th 2015

Purpose / Agenda

We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.

Here the high-level agenda items we'd like to cover over the 3 days:

• Clean up the design team trac queue at https://fedorahosted.org/design-team/
  • Close all tickets that are not necessary anymore
  • Make progress on tickets that are still necessary
  • Figure out a strategy for how to keep it clean in the future
• Brainstorm a sustainable process for organizing, accepting, and assigning tickets on the design team trac queue at https://fedorahosted.org/design-team/
  • How shall we do recurring badges?
  • Can we list beginner tasks on easyfix?
• How to organize release design in future
  • jreznik wants to see tickets for the release tasks - who and how do this?
  • what do without codenames define a system for ourself or bringing a new codename system again
  • organize a starting meeting for each release to start on distribution design
  • https://lists.fedoraproject.org/pipermail/design-team/2014-September/006962.html
• Reorgainzation of design teams fp.o account
• How to come to regularly meetings again, to keep track of all things
  • bi-weekly? tuesday, wednesday or thursday
  • set it up in fedocal
  • #meeting or #design?
• Design team infrastructure discussion: status of art board, glitter gallery, nuancier, sparkleshare on fedorahosted, general asset management
• Adapt the wiki pages for new decided things
  • cleanup all wiki pages
  • move category artwork -> design
  • cleanup https://fedoraproject.org/wiki/Marketing_collateral and write protect it after
  • cleanup https://fedoraproject.org/wiki/Artwork/ArtTeamProjects
  • adapt https://fedoraproject.org/wiki/Hackergotchi to an formal size, cleanup preparations for http://planet.fedoraproject.org/heads/
    • hackagotchi design was a beginner task before
• Restarting of bounties
• team members update
  • Clean out inactive accounts
    • design-veterans group?
    • Clean https://fedoraproject.org/wiki/Artwork/Contributors - better write protected and edited from admins
  • are event ninjas still needed? https://fedoraproject.org/wiki/Design/Events_Ninjas
  • Add active accounts that haven't been added
• Rework Join process
  • enforce personal wiki pages? - show skills there
• Schedule periodic video hangouts with the #fedora-apps people. Fun show-and-tell times?

Travel & Accomodation

Boston Logan International Airport (map), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.

The Westford Regency (tripadvisor) is around 20 minutes foot walk from RedHat offices (map), the rate is around 110$.

Arrivals

Thursday, January 15th 2015

• 10:35 AM Suchakra Sharma, Porter Airlines Flight 939 from YTZ
• 11:38 AM Zach Snyder, JetBlue Flight 160 from PHL
• 01:20 PM Sirko Kemter, KLM 6031 from AMS
• 01:20 PM Prima Yogi Loviniltra, KLM 6031 from AMS
• 01:27 PM Marie Nordin, US Airways Flight 1776 from PHL
• 01:45 PM Sarup Banskota, British Airways Flight 213 from LHR
• 05:57 PM Luya Tshimbalanga, Air Canada Flight 7386 from YYZ
• 06:35 PM Samuel Iuri Lufthansa, LH 424 from MUC
• 08:41 PM Chris Roberts, JetBlue 1384 from RDU

Departures

Sunday, January 18th 2015

• 03:22 PM Luya Tshimbalanga, United 1219
• 04:07 PM Chris Roberts, JetBlue 2783
•             Samuel Iuri -> BOS
•             Prima Yogi Loviniltra -> JFK
• 05:10 PM Marie Nordin, US Airways 3819
• 06:00 PM Suchakra Sharma, Delta 2689
• 06:15 PM Zach Snyder, JetBlue 1159

Monday, January 19th 2015

• 07:45 PM Sarup Banskota, British Airways 202 to LHR
• 08:05 PM Sirko Kemter, AF 333 to CDG

Room Share

Room	roommate	roommate	Reservation Number
1	Zachary Snyder	Chris Roberts	11616
2	Suchakra Sharma	Luya Tshimbalanga	11617
3	Sarup Banskota	Sirko Kemter	11618
4	Samuel Iuri	Prima Yogi Loviniltra	11619

Attendees

We have a nice badge for the FAD, we will award it only to the registered attendees!

Let's use this table to track who is interested in attending, whether or not they need travel, and what times they are available or not. Please note if you would like to attend/participate remotely as well. (just put 'remote' in the travel or local line). Registration is closed, we have the funding fixed, so participation is only remote possible

Attendee	Status	Arrival	Departure	~Travel cost	Hotel	Notes	Funding request (US $)
1. Máirín Duffy		-	-	0	0	Local
3. Ryan Lerch		-	-	0	0	Local
6. Emily Dirsh		-	-	0	0	Local
7. Kirk Bridger		-	-	0	0	Remote
8. Jaroslav Reznik		-	-	0	0	Remote
11. Onyeibo Oku		-	-	0	0	Remote
12. Alexander Smirnov		-	-	0	0	Remote
15. Paul W. Frields		-	-	0	0	(Separate budget)
4. Marie Nordin	✓ Flight booked / mizmo reimbursed	Jan 15th ( US Airways Flight 3989: ROC 09:58 AM => PHL 11:22 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM )	18th US Airways #4071: BOS 05:10 PM	300	$0	(Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly)	$187.70
16. Zachary Snyder	✓ Flight booked / mizmo reimbursed	Jan 15th (JetBlue Flight 160: PHL 10:15 AM => BOS 11:38 AM)	Jan 18th (JetBlue flight 1159: BOS 6:15 PM => PHL 7:55 PM)	350	$175.94 (incl/tax)		$121.00 + $175.94 (hotel)
17. Chris Roberts	✓ Flight booked / reimbursement received	JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM	JetBlue 2783 Jan 18 BOS 4:07 PM	350	$175.94 (incl tax)		$213.98 + $175.94 (hotel)
5. Suchakra Sharma	✓ Flight booked / reimbursement received	15th 10:35am Porter Airlines Flight 939	18th 6:00pm Delta 2689	400	$175.94 (incl/tax)	(or $200 by bus, if booked in advance)	$383.15 + $175.94 (hotel)
9. Luya Tshimbalanga	✓ Flight booked / mizmo reimbursed	Jan 15th ( Air Canada Flight 116: YVR 7:00 AM => YYZ 2:24 PM) ( Air Canada Flight 7386: YYZ 4:25 PM => BOS 5:57 PM)	18th United Airlines #1219: BOS 3:22 PM	700	$175.94 incl/tax		$472.86 + $4.73 (currency exchange fee) + $175.94
13. Samuel Iuri	✓ Flight booked / reimbursement received	Jan 15th (Lufthansa LH1935: TRS 1:10 PM => MUC 2:10 PM) (Lufthansa LH424: MUC 3:35 PM => BOS 6:35 PM)	Will need ride to airport on Sunday (staying longer in town, needs subway access)	700	$175.94 incl/tax		$596.32 + $175.94
2. Sirko Kemter	✓ Flight booked / mizmo reimbursed	15th (EY254: 06:10 AM LEJ=>AMS 07:45 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM)	Jan 19th (AF 333:08:05 PM BOS=>CDG 08:35 AM) (EY 253: 02:30PM CDG=>LEJ 04:40 PM)	800	234.58 (incl tax)		$620.74 + $234.58 (hotel)
10. Sarup Banskota	✓ Flight booked / mizmo (2nd leg) & banas (1st leg) reimbursed	Jan 15th (BA 36: MAA 4 AM => LHR 9:35 AM) (British Airways 213: LHR 11:20 AM => BOS 1:45 PM)	Jan 19th (British Airways 202: BOS 7:45 PM, LHR 7:05 AM Jan 20th) (BA 35: LHR 9:35 AM, MAA 1:00 AM Jan 21st)	1400	234.58 (incl. tax)		$68.55 + $1320.01 + 234.58 (hotel)
14. Prima Yogi Loviniltra	✓ Flights booked / mizmo & yogi need reimbursement	Jan 14th (KLM 810:11:49 PM KUL=>AMS 15th 5:59 AM) (KLM 6031: 11:10 AM AMS=>BOS 01:20 PM)	Jan 20th (KLM 644: 09:40PM JFK=>AMS 21st 10:50 AM)(KLM 809: 08:45 PM AMS=>KUL 22nd 03:40 PM)	1600	$175.94 incl/tax		$156.83 (visa fee) + $1,278.37 + $175.94 (hotel)
							$6,949.04 (with hotel and hotel taxes)

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

• Completed work item
• Work out budget
• Decide on Dates and Location
• Arrange Facilities
• Arrange Travel
• Arrange Lodging - we have five reserved rooms at the Westford Regency (our contact there is Mary in the sales dept.)
• List Resources -- in progress
• Arrange Refreshments -see lunch section
• Arrange a Social Event -- in progress

Plan

1. Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
2. Date: Friday, January 16 - Sunday January 18th
3. Schedule
   • Participants arrive at 9 AM, January 16th (Friday)
   • Schedule item
   • Schedule item
   • Schedule item
   • Participants leave at ~12 PM, January 18th (Sunday)
4. Important skills (one or more)
   • pTBD
5. Personnel (people who might fit the bill)
   • gnokii Confirmed? (Y/N)
   • mizmo (local) Confirmed? (Y/N)
   • ryanlerch (local) Confirmed? (Y/N)
   • Emichan (local) Confirmed? (Y/N)
   • others?
6. Other considerations
   • Westford is not very walkable. We could save on car rentals by booking everyone at the same hotel and having folks go together. Maybe one or two minivans instead of multiple smaller rentals. Mizmo is local but has a small car with a carseat so it will be hard for her to help on the transportation front; Ryan is local but does not have a car. Transportation from airport could be taxi or bus. (need more research)
     • Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
     • Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now

1. Potential social events
   • ...
2. Getting around
   • ...

Logistics

1. • Paul Frields will rent one minivan out of his budget. We may need to rent another based on timing of flights.

IRC channel for remotees

• pad https://www.piratepad.ca/p/FAD_DESIGN
• #fedora-fad? on freenode.net

Breakfast

Red Hat has an arrangement with the Westford Regency hotel to provide everyone free breakfast as part of your hotel booking. Each person staying at the Regency will receive breakfast meal tickets; when you wake in the morning you can use these tickets at the hotel restaurant breakfast service.

Lunch

We will have catered lunches with vegetarian and vegan options available. We will be covering the cost of lunch for attendees:

• Friday: Chipotle Burritos (http://chipotle.com) Everyone can custom-order their own burrito. (~$100 for 12)
• Saturday: Subway Sandwiches (http://subway.com) 15 full-size subs a mix of veggie, turkey, ham. (Note for Mo: chelmford location has free delivery for > $75) (Cost: ~$82)
• Sunday: Panera Sandwiches (http://www.panerabread.com) ~$110, free delivery

Snacks/Beverages

Red Hat provides snacks and beverages in the building kitchenettes.

Dinner / Social Event

We can have a private room at Karma which is not far down the same road as the office. It is a nice upscale restaurant with a lot of options for everybody. Conservatively guesstimating $30/head for 13 people in-person plus 15% gratuity, we're at just under $450 for such an event.

Dinner options for other days: Exception Chipotle, anticipating $16/head for dinner. Chipotle will probably be closer to $10/head. Options include:

• India Palace, Chelmsford Nice atmosphere, reasonable prices, good for large groups, quiet in evenings (Good for talking)
• Bamboo, Westford Asian fusion, good atmosphere, room for large groups
• Karma, Westford Asian fusion, room for large groups (can reserve private room too), great sushi
• Chipotle, Westford Cheap Mexican food, good, fresh, fast. In the evening, probably won't be too busy.
• Thai Jasmine, Chelmsford Excellent Thai food, reasonable prices
• Yangtze River Restaurant, pretty good Chinese

Shirt size

Name	Size
mizmo	s / xs	M
Suchakra	L / XL
banas	M
Emichan	M
riecatnor	XL

Budget

If you want funding from Red Hat, ask the Community Architecture (old page) -- (new page) team. If you can find other ways to fund your FAD, that's great too!