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{{admon/note|Travel Subsidy Requests|Each attendee requesting travel subsidies for the event should be listed here including the information requested in [[Sponsoring_event_attendees|Sponsoring Event Attendees]].}} | {{admon/note|Travel Subsidy Requests|Each attendee requesting travel subsidies for the event should be listed here including the information requested in [[Sponsoring_event_attendees|Sponsoring Event Attendees]].}} | ||
{| class="wikitable sortable" border="1" | |||
|- | |||
! Ambassador !! Estimated Cost !! Actual Cost | |||
|- | |||
| Chaoyi Zha (cydrobolt) || $90 || $61.90 | |||
|- | |||
| Justin W. Flory (jflory7) || $50 || $50.17 | |||
|- | |||
| Mike DePaulo (mikedep333) || $20 || $17.41 | |||
|- | |||
|} | |||
'''Estimated''': $160 | |||
'''Actual''': $129.48 | |||
== Event Report == | == Event Report == | ||
Revision as of 01:40, 29 April 2016
Bitcamp Hackathon, Spring 2016
Dates/Location
- Friday, April 8th to Sunday, April 10th, 2016
- University of Maryland
- 11 Regents Dr, College Park, MD 20740
- Google Maps: University of MD
- Train, Air, or Car to Washington DC
- Last day to ship things for event: April 2nd, 2016
Event Description
Bitcamp is a hackathon, where students from all over the country flock to the University of Maryland of a weekend of coding. They create things, solve practical problems, compete for prizes, and interact with sponsors.
Google's definition of a hackathon: an event, typically lasting several days, in which a large number of people meet to engage in collaborative computer programming.
Event Owners
Fedora Representatives
- Chaoyi Zha
- Justin W. Flory
- Corey Sheldon (linuxmodder) local ambassador
- Mike DePaulo
more to come
Event Checklist
- Create a Google Drive form ahead of time with name, email, contact info, major, etc. for follow-up after the event
Event Schedule
Saturday 18th, morning: check-in Sunday 19th, evening: check-out
Detailed schedules to come.
Ideas/Brainstorming
- We need an event box # Secured for shipment to event on Apr 1st -- jbwillia :)
- Swag to give out: pens, stickers, media? (linuxmodder will have some swag left over from CarolinaCon event to bring up as well)
- Mentoring at Bitcamp (if you can code, please sign up)
- On March 5th, 2016 -- Corey (linuxmodder) emailed organizers for a drop ship -- last day to ship swag / event box is Apr 2, 2016 (without incurring needless non ground shipping charges)
Important Deadlines
Create ticket Approve funds Logo authorization needed ASAP
Event Budget
| Item | Cost | Comments |
|---|---|---|
| [Sponsorship] | Trac Ticket $1000 | |
| Shipping of event box | $66.84 | Confirmed tracking numbers Apr 2 |
| Swag, media, flyers | $TBD | |
| Travel subsidies | Mike $17.41 (gas) |
Travel Subsidy Requests
Travel Subsidy Requests
Each attendee requesting travel subsidies for the event should be listed here including the information requested in Sponsoring Event Attendees.
Each attendee requesting travel subsidies for the event should be listed here including the information requested in Sponsoring Event Attendees.
| Ambassador | Estimated Cost | Actual Cost |
|---|---|---|
| Chaoyi Zha (cydrobolt) | $90 | $61.90 |
| Justin W. Flory (jflory7) | $50 | $50.17 |
| Mike DePaulo (mikedep333) | $20 | $17.41 |
Estimated: $160 Actual: $129.48