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== Planning Prerequisites == | == Planning Prerequisites == | ||
* Work out budget | * <strike>Work out budget</strike> | ||
* <strike>Decide on Dates and Location</strike> | * <strike>Decide on Dates and Location</strike> | ||
* Arrange Facilities | * Arrange Facilities | ||
* List Resources | * <strike>List Resources</strike> | ||
* Arrange Lodging | * Arrange Lodging | ||
* Arrange Refreshments | * Arrange Refreshments | ||
Revision as of 14:01, 3 May 2017
This is the main page for Latam Ambassadors FAD, which is a FAD focused on Fedora Ambassadors internal organization.
Justification
This FAD is focused on solving some problems of communication, organization and others:
- Communication problems.- This has provoked discussions between ambassadors from different countries and lack of coordination in the organization of joint activities (See the tactica's message here). In addition, sometimes meetings become long and disorderly due to the lack of clear rules of behavior and good leadership.
- Budget problems.- these last months there have been budget problems due to the new reforms in the community which we could not adapt easily, for example see the potty's message here
- Problems of logistics.- with the last changes in the community has been difficult to produce the necessary swags for the events (like FLISOL) and as always the problem of refunds is recurrent (for example see the tickets [1] [2] [3]).
- Problems of impact of the community.- over the years has always talked about the role of ambassadors to publicize the advantages of using fedora, join to the community and above all "recruit new collaborators." However, there is not yet a coherent strategy to attract collaborators, since each Latin American country has a different reality, some of them with a very low user base.
For the above reasons, it is necessary to have a FAD where we focus exclusively on solving these problems to can fulfill our objetives like promote fedora and recluit new colaborators.
¿Why on-site FAD?
Because we need time to discuss these issues with full freedom and time to make decisive decisions for the whole fedora latinamerican community, because in this event it is intended to create and discuss rules of conduct and organization that will help to fulfill the objectives of the ambassadors throughout weather.
Purpose
- Basically our purpose is create a work plan for Latam Ambassadors aligned to new Fedora Project objetives with the following primary goals:
- Create a strategy for latam ambassadors to improve their activities(events, meetups, enrollment process, etc) to align to new fedora objectives.
- Create complementary rules for event organization/coordination, fund request, tickets management process and similar task.
- Establish procedures for the planning of budgets according to the last changes in the fedora project.
- Establish a internal council for meeting chairing and their work rules.
- Establish a ticket reviewer, their work rules and ticket review criteria.
- In addition, we will attempt to complete the following secondary goals as time allows:
- Establish a strategy for swags production and distribution for all latam countries.
- Create strategies for reimbursement process for latam countries.
- Establish criteria to prioritize important events to allocate resources.
- Create a calendar of important events in Latin America (FLISOL, FISL, LATINOWARE, etc) and by individual countries.
- Plan reinduction / mentoring sessions for ambassadors in new policies.
Impact
The completion of these goals will create the following positive change within the project:
- Tener un concejo que lleve las reuniones apropiadamente y se encargue de coordinar todos las actividades de los embajadores de latam.
- Al establecer politicas complementarias se logrará mejorar el tiempo de aprobación de los tickets y la calidad de los mismos.
- Las estrategicas que se elaboren deberan hacer crecer la comunidad tanto en cantidad de participantes como en participacion activa y productiva.
These outcomes connect with the following Fedora Community Objectives by explain connection here.
Detailed Work Items & Final Attendees
Participants
| Name | Remote? | Country |
|---|---|---|
| Alex Irmel Oviedo Solis | Peru | |
| Aly yuliza Machaca Mamani | Peru | |
| Bernardo Hermitaño | Peru | |
| Tonet Jallo | Peru | |
| Renne Lujano | Peru | |
| Itamar Reis Peixoto | Brasil | |
| Abdel Martinez | Panama | |
| Neville Cross | Nicaragua | |
| Eduardo Echeverria | Colombia | |
| Edwind Richzendy Contreras | X | Venezuela |
| Antonio Salles | Chile | |
| Fredy Condori | Bolivia | |
| Adrian Soliard | Argentina | |
| Brian Exelbierd | Czech Republic |
Schedule
Thursday, 2017-06-08
| Time | Speaker | Talk / Activity | Details |
|---|---|---|---|
| 09:00 - 09:30 | Organizing team | Reception of attendees | |
| 09:30 - 09:45 | Alex Oviedo | Presentation and welcome talk | |
| 09:45 - 10:00 | All attendees | Self introduction | Every attendee should introduce himself (name. nickname, country, etc) |
| 10:00 - 11:00 | Brian Exelbierd | Introduction to Fedora Project | Introduce to the fedora community and their new objetives and policies. |
| 11:00 - 12:00 | All attendees | Complementary rules (Diagnostics) | Present a diagnostic based on current rules about amounts, process, etc |
| 12:00 - 13:00 | All attendees | Complementary rules (Proposals review) | Show and discuss proposals. |
| 13:00 - 15:00 | LUNCH | LUNCH | LUNCH |
| 15:00 - 15:30 | All attendees | Complementary rules (Proposals review) | Show and discuss proposals. |
| 15:30 - 16:00 | All attendees | Complementary rules (Approval of proposals) | |
| 17:00 - 18:00 | Someone here | Talk | Talk for all people |
| 18:00 - 19:00 | Someone here | Talk | Talk for all people |
Friday, 2017-06-09
| Time | Speaker | Talk / Activity | Details |
|---|---|---|---|
| 09:00 - 10:00 | Brian Exelbierd All attendees |
Fedora project new objetives review Strategy for latam ambassadors to improve their activities. |
Topics such as training of user bases, collaborators and similar topics should be discussed. |
| 10:00 - 11:00 | All attendees | Strategy for latam ambassadors to improve their activities. | Review and voting. |
| 11:00 - 12:00 | All attendees | Procedures for the planning of budgets according to the last changes in the fedora project. | Create a procedure to planning budget by quarters and create the firts budget. |
| 12:00 - 13:00 | All attendees | Calendar of important events in Latin America and by individual countries. | Events like FLISOL, FISL, Latinoware, etc. |
| 13:00 - 15:00 | LUNCH | LUNCH | LUNCH |
| 15:00 - 15:30 | All attendees | Strategy for swags production and distribution for all latam countries. | Show, discuss and vote proposals. |
| 15:30 - 16:00 | All attendees | strategies for reimbursement process for latam countries. | Show, discuss and vote proposals. |
| 17:00 - 18:00 | Someone here | Talk | Talk for all people |
| 18:00 - 19:00 | Someone here | Talk | Talk for all people |
Saturday, 2017-06-10
| Time | Speaker | Talk / Activity | Details |
|---|---|---|---|
| 09:00 - 10:00 | All attendees | Internal council for meeting chairing and work rules. | |
| 10:00 - 11:00 | All attendees | Internal council for meeting chairing and work rules. | |
| 11:00 - 12:00 | All attendees | ticket reviewer, work rules and ticket review criteria. | |
| 12:00 - 15:00 | LUNCH | LUNCH | LUNCH |
Planning Prerequisites
Work out budgetDecide on Dates and Location- Arrange Facilities
List Resources- Arrange Lodging
- Arrange Refreshments
- Arrange a Social Event
Plan
- Location: Colegio de Ingenieros del Peru - Sede Departamental Cusco
- Date:: June 09, 10 and 11.
- Personnel (people who might fit the bill)
- Alex Irmel Oviedo Solis (Peru)
- Aly yuliza Machaca Mamani(Peru)
- Bernardo Hermitaño(Peru)
- Tonet Jallo(Peru)
- Renne Lujano(Peru)
- Itamar Reis Peixoto(Brasil)
- Abdel Martinez(Panama)
- Neville Cross (Nicaragua)
- Eduardo Echeverria(Colombia)
- Antonio Salles(Chile)
- Fredy Condori(Bolivia)
- Adrian Soliard(Argentina)
- Brian Exelbierd(EEUU)
Logistics
Snacks/Beverages: Details go here.
Lunch: Details go here.
Dinner: Details go here.
Budget
| Contributor | Dept | Arrv | Dept | Arrv | Cost |
|---|---|---|---|---|---|
| Alex Irmel Oviedo Solis | Cusco - Peru | Cusco - Peru | Cusco - Peru | Cusco - Peru | $0.00 |
| Aly yuliza Machaca Mamani | Puno - Peru | Cusco - Peru | Cusco - Peru | Puno - Peru | $40.00 |
| Bernardo Hermitaño | Lima - Peru | Cusco - Peru | Cusco - Peru | Lima - Peru | $85.00 |
| Tonet Jallo | Puno - Peru | Cusco - Peru | Cusco - Peru | Puno - Peru | $40.00 |
| Renne Lujano | Puno - Peru | Cusco - Peru | Cusco - Peru | Puno - Peru | $40.00 |
| Itamar Reis Peixoto | Uberlandia - Brasil | Cusco - Peru | Cusco - Peru | Uberlandia - Brasil | $850.00 |
| Abdel Martinez | Panama City - Panama | Cusco - Peru | Cusco - Peru | Panama City - Panama | $650.00 |
| Neville Cross | Managua - Nicaragua | Cusco - Peru | Cusco - Peru | Managua - Nicaragua | $715.00 |
| Eduardo Echeverria | Bogota - Colombia | Cusco - Peru | Cusco - Peru | Bogota - Colombia | $330.00 |
| Antonio Salles | Santiago de Chile - Chile | Cusco - Peru | Cusco - Peru | Santiago de Chile - Chile | $420.00 |
| Fredy Condori | La Paz - Bolivia | Cusco - Peru | Cusco - Peru | La Paz - Bolivia | $80.00 |
| Adrian Soliard | Parana - Argentina | Cusco - Peru | Cusco - Peru | Parana - Argentina | $700.00 |
| Brian Exelbierd | EEUU | Cusco - Peru | Cusco - Peru | EEUU | $1400.00 |
- Travel: $ 5350.00
- Housing: $ 600.00
- Space: $0.00 (Universidad Andina del Cusco) || $00.00 (Consejo Departamental CIP Cusco) || $00.00 (Universidad Nacional de San Antonio Abad del Cusco)
- Supplies: $500.00
- Lunch for 12 people x 3 days
- Snacks for 12 people x 3 days
- Printed Material (copies, work papers, etc)
- Local transportation
Total budget: $6450.00