FAD:Cusco2017

This is the main page for Latam Ambassadors FAD, which is a FAD focused on Fedora Ambassadors internal organization.

Justification

This FAD is focused on solving some problems of communication, organization and others:

• Communication problems.- This has provoked discussions between ambassadors from different countries and lack of coordination in the organization of joint activities (See the tactica's message here). In addition, sometimes meetings become long and disorderly due to lack of a clear code of conduct and leadership.
• Budget problems.- In the last months, there have been budget problems due new reforms community which we could not adapt easily, for example check it out potty's comment message here
• Logistics problems.- With the last changes in the community, have been difficult to produce the necessary swags for the events (like FLISOL) and as always, the problem of refunds is recurrent (for example see the tickets [1] [2] [3]).
• Community impact issues.- Over the years, it has always talked about the ambassador's role to publicize the pros of using Fedora, join to the community and above all, "recruiting new collaborators." However, there is not a coherent strategy to attract collaborators yet. Since each Latin American country has a different reality face, some of them with a very low user base.

For the above reasons, it is necessary to have a FAD where we can focus exclusively on solving these problems. With it, we can fulfill our aims like promote Fedora and to get new and actives ambassadors.

¿Why on-site FAD?

To discuss the issues stated in the past paragraphs with full freedom and time to make decisive decisions for the whole Fedora Latin-American community. This event is intended to create and discuss rules of conduct code and organization that will help to fulfill the objectives of the ambassadors throughout time.

Purpose

1. The main purpose is create a work plan for Latam Ambassadors aligned to new Fedora Project objetives with the following primary goals:
   • Create a strategy for Latam ambassadors to improve their activities (events, meetups, enrollment process, etc) to match with the new fedora objectives.
   • Create complementary rules for events organizations/coordinations, funding request, tickets management process, and similar tasks.
   • Establish procedures about the planning of budgets according to the last changes in the Fedora project.
   • Establish an internal council for meeting chairing and their work rules.
   • Establish a ticket reviewer, their work rules and ticket review criteria.
2. In addition, we will attempt to complete the following secondary goals as time allows:
   • Establish a strategy for swags production and distribution for all Latam countries.
   • Create strategies for reimbursement process for Latam countries.
   • Establish criteria to prioritize important events to allocate resources.
   • Create a calendar of important events in Latin America (FLISOL, FISL, LATINOWARE, etc) and by individual countries.
   • Plan reinduction / mentoring sessions for ambassadors in new policies.

Impact

The completion of these goals will create the following positive changes within the project:

• Having a council that takes the meetings properly and coordinates all the activities of the Latam ambassadors. This will improve the performance of the team (creating more community relations, more collaborators).
• When establishing complementary policies will be achieved to improve the time of approval of the tickets and their quality so as to optimize the expense (better-targeted spending).
• The strategies that will be developed should increase the number, active and productive participation so that more effective and constant collaborators can be reached.

These outcomes connect with the following Fedora Community Objectives by:

• Creating a Free (as in Freedom) distribution : Having a strategy for ambassadors, it will be possible to have more collaborators in the medium and long term. This will improve the future distributions of Fedora.
• Building open source software communities : Having complementary rules, conduct code, guide of operations (tickets, events, etc), the internal council will achieve a harmonious coexistence within the ambassador's group and strengthen the community.
• Developing the science and practice of building communities : The application of the strategies that will be created will help to generate interest groups and they will be able to develop the distribution and it's scientific, educational, etc. use.

Detailed Work Items & Final Attendees

Participants

Name	Remote?	Country
Alex Irmel Oviedo Solis(Local coordination only)		Peru
Tonet Jallo		Peru
Itamar Reis Peixoto		Brasil
Abdel Martinez		Panama
Neville Cross		Nicaragua
Eduardo Echeverria		Colombia
Maria Leandro	X	Venezuela
Antonio Salles		Chile
Fredy Condori		Bolivia
Adrian Soliard		Argentina
Brian Exelbierd		Czech Republic

Schedule

Thursday, 2017-07-13

Time	Speaker	Talk / Activity	Details
09:00 - 09:30	Organizing team	Reception of attendees
09:30 - 09:45	Alex Oviedo	Presentation and welcome talk
09:45 - 10:00	All attendees	Self introduction	Every attendee should introduce himself/herself (name. nickname, country, etc)
10:00 - 11:00	Brian Exelbierd	Introduction to Fedora Project	Introduce to the Fedora Community and their new objetives and policies.
11:00 - 12:00	All attendees	Complementary rules (Diagnostics)	Present a diagnostic based on current rules about amounts, process, etc
12:00 - 13:00	All attendees	Complementary rules (Proposals review)	Show and discuss proposals.
13:00 - 15:00	LUNCH	LUNCH	LUNCH
15:00 - 15:30	All attendees	Complementary rules (Proposals review)	Show and discuss proposals.
15:30 - 16:00	All attendees	Complementary rules (Approval of proposals)
17:00 - 18:00	Someone here	Talk	Talk for all people
18:00 - 19:00	Someone here	Talk	Talk for all people

Friday, 2017-07-14

Time	Speaker	Talk / Activity	Details
09:00 - 10:00	Brian Exelbierd All attendees	Fedora project new objetives review Strategy for Latam ambassadors to improve their activities.	Topics such as training of new beginner users, collaborators and similar topics should be discussed.
10:00 - 11:00	All attendees	Strategy for Latam ambassadors to improve their activities.	Review and voting.
11:00 - 12:00	All attendees	Procedures for the planning of budgets according to the last changes in the fedora project.	Create a procedure to planning budget by quarters and create the firts budget.
12:00 - 13:00	All attendees	Calendar of important events in Latin America and by individual countries.	Events like FLISOL, FISL, Latinoware, etc.
13:00 - 15:00	LUNCH	LUNCH	LUNCH
15:00 - 15:30	All attendees	Strategy for swags production and distribution for all Latam countries.	Show, discuss and vote proposals.
15:30 - 16:00	All attendees	strategies for reimbursement process for Latam countries.	Show, discuss and vote proposals.
17:00 - 18:00	Someone here	Talk	Talk for all people
18:00 - 19:00	Someone here	Talk	Talk for all people

Saturday, 2017-07-15

Time	Speaker	Talk / Activity	Details
09:00 - 10:00	All attendees	Internal council for meeting chairing and work rules.
10:00 - 11:00	All attendees	Internal council for meeting chairing and work rules.
11:00 - 12:00	All attendees	ticket reviewer, work rules and ticket review criteria.
12:00 - 15:00	LUNCH	LUNCH	LUNCH

Planning Prerequisites

• Work out budget
• Decide on Dates and Location
• Arrange Facilities
• List Resources
• Arrange Lodging
• Arrange Refreshments

Plan

1. Location: Cusco - Peru
2. Date:: June 08, 09 and 10.
3. Personnel (people who might fit the bill)
   • Alex Irmel Oviedo Solis (Peru)
   • Tonet Jallo(Peru)
   • Itamar Reis Peixoto(Brasil)
   • Abdel Martinez(Panama)
   • Neville Cross (Nicaragua)
   • Eduardo Echeverria(Colombia)
   • Antonio Salles(Chile)
   • Fredy Condori(Bolivia)
   • Adrian Soliard(Argentina)
   • Brian Exelbierd(EEUU)

Logistics

Snacks/Beverages: $3.20

Lunch: $3.20

Dinner: Not covered

Budget

Contributor	Dept	Arrv	Dept	Arrv	Cost
Tonet Jallo	Puno - Peru	Cusco - Peru	Cusco - Peru	Puno - Peru	$40.00
Itamar Reis Peixoto	Uberlandia - Brasil	Cusco - Peru	Cusco - Peru	Uberlandia - Brasil	$850.00
Abdel Martinez	Panama City - Panama	Cusco - Peru	Cusco - Peru	Panama City - Panama	$650.00
Neville Cross	Managua - Nicaragua	Cusco - Peru	Cusco - Peru	Managua - Nicaragua	$715.00
Eduardo Echeverria	Bogota - Colombia	Cusco - Peru	Cusco - Peru	Bogota - Colombia	$330.00
Antonio Salles	Santiago de Chile - Chile	Cusco - Peru	Cusco - Peru	Santiago de Chile - Chile	$420.00
Fredy Condori	La Paz - Bolivia	Cusco - Peru	Cusco - Peru	La Paz - Bolivia	$80.00
Adrian Soliard	Parana - Argentina	Cusco - Peru	Cusco - Peru	Parana - Argentina	$700.00
Brian Exelbierd	FCAIC	Cusco - Peru	Cusco - Peru	EEUU	$0.00 - bex's travel comes from a RH budget, not Fedora

1. Travel: $ 3 785.00
2. Housing: $ 650.00
   • Departamentos amoblados Cusco
3. Space: $00.00 (Universidad Nacional de San Antonio Abad del Cusco will be a sponsor)
4. Supplies: $750.00
   • Lunch for 12 people x 3 days
   • Snacks for 12 people x 3 days
   • Printed Material (copies, work papers, etc)
   • Local transportation

Total budget: $5 185.00