Ambassadors/LATAM/Meetings

Time and location

Time

The LATAM Ambassadors meetings are every Fridays at 14:00 UTC

Place

The LATAM Ambassadors meetings are in #fedora-meeting-2 channel on freenode.net server.

To be considered before the meeting:

• The last time tickets are not allowed, please create your ticket one day before the meeting.
• Don't forget tag your tickets with "meeting" tag.
• The agenda will not change along meeting time (no last time tickets)

Tickets

• Every ticket that needs be reviewed and voted in a meeting will be tagged as "meeting" in pagure.
• The founding request only covers the following things:
  • Swags and media production (includes shiping charges, taxes, etc).
  • Snacks and drinks for events (pizzas can be considered as snacks too).
  • Mobility expenses (like fly and bus tickets and their taxes) as long that the ambassador will to represent to community in an event outside their residence city.
  • Lodging expenses (includes taxes) as long that the ambassador will to represent to community in an event outside their residence city.
• Food expenses ARE NOT ALLOWED (such as lunches, dinners and breakfast).
• Items for personal use ARE NOT ALLOWED (clothes, cups, towels, etc.)

Meeting agenda

Start meeting

Any ambassador can start the meeting and get a chair to other ambassadors.

To start a meeting with these zotbot commands:

#startmeeting  Fedora Ambassadors Latam meeting <date>
#meetingname  Fedora Ambassadors Latam meeting <date>

For a more detailed reference of zotbot commands, please see the following pages:

• http://meetbot.debian.net/Manual.html#user-reference
• https://fedoraproject.org/wiki/Zodbot#Meeting_Functions

Rollcall

Here every attendee will identify himself using the appropriate commands (.fas <nickname>) and write the name of their country (where live), for example:

.fas <nickname>
<nickname> from <country>

Quorum

To have a quorum, at least 5 ambassadors from different countries must be present.

Announcements

Here any people that have an announcement about an event, talk, accomplished goal, etc could talk about these matters in a little piece of time.

Actions items from previous meetings

Here, the chairing people will ask about last pending actions from latest meeting.

Agenda review

In this topic will show all tickets tagged as "meeting" in pagure page.

Often the agenda will be in: https://pagure.io/ambassadors-latam/tasks/issues?status=Open&tags=Meeting

The agenda will not change along meeting time (no last time tickets)

Tickets

This section will be managed as follows:

• Here, all attendees will review the new tickets and can vote these or postpone for the next meeting.
• If in the meeting were not quorum, the tickets could be reviewed but not voted.
• Only the ambassadors could vote tickets, any other CLA+1 colaborator can participate but not vote.
• The tickets can be voted only in meetings, but if the ticket is urgent by any reason this can be in the pagure.

For more detailed information please see the page Reimbursement Page

Open floor

Here, anyone who wants ask a questions, require help or needs talk about any matter that can't in the previous sections can do it here.

Activities after meeting

Send meeting minutes

After the meeting, anyone of attendees can send the meeting minutes with this subject:

"Fedora Latam Ambassadors Meeting - <date>"

The minutes should be shipped to these mailing lists:

• embajadores-fedora-latam@lists.fedoraproject.org
• ambassadors@lists.fedoraproject.org
• meetingminutes@lists.fedoraproject.org

Tickets for Agenda

Every ticket that needs be reviewed and voted in a meeting will be tagged as "meeting" in pagure.

Code of conduct

• Anyone who wants talk will raise their hand writing "!" and wait for the chairing people give them the word. The attendee will finish their participation writing a "EOF" or "EOM" message.
• Talk about the topic that is being discussed (not OFF-TOPIC)

References

• http://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement
• http://fedoraproject.org/wiki/Reimbursements