FUDCon:FUDCon Toronto 2009 budget

The overall budget from Red Hat for FUDCon:Toronto 2009 is currently $19,000.

• Fedora Engineering (Paul Frields & Tom Callaway): $4,000 in Q4
• Community Architecture (Max Spevack): $5,000 in Q3
• Community Architecture (Max Spevack): $10,000 in Q4

Execution

Name of Traveler/Vendor	Item Description	Q3 CA	Q4 CA	Q3 FE	Q4 FE	Comments	Done?
Airfares
Bill Nottingham	Airfare	300
Toshio Kuratomi	Airfare	$307.40				Flying to Boston and bussing.	Y
Mike McGrath	Airfare	300
Stephen Smoogen	Airfare	300
Seth Vidal	Travel	350				Taking train?
Max Spevack	Airfare	300
Greg DeKoenigsberg	Airfare	300
Karsten Wade	Airfare	300
Kevin Higgins	Airfare	400				Release party contest winner
Adam Miller	Airfare	300				Covered by FAmNA sponsorship.
Simon Birtwistle	Airfare	800				Zikula; from LHR
Sebastian Dziallas	Airfare	400				EDU?
Matthew Daniels	Airfare	300
Eric Christensen	Airfare	300				Zikula
Subtotal		4,650
Lodging
Bill Nottingham	Lodging				150
Toshio Kuratomi	Lodging				150
Mike McGrath	Lodging				150
Stephen Smoogen	Lodging				150
Paul W. Frields	Lodging				150	Airfare already bought by FE
Seth Vidal	Lodging				150	Taking train?
Max Spevack	Lodging		150
Greg DeKoenigsberg	Lodging		150
Karsten Wade	Lodging		150
Kevin Higgins	Lodging		150			Release party contest winner
Adam Miller	Lodging		150			Covered by FAmNA sponsorship!
Simon Birtwistle	Lodging		150			Zikula; from LHR
Sebastian Dziallas	Lodging		150			EDU?
Matthew Daniels	Lodging		150			Covered by FAmNA sponsorship?
Eric Christensen	Lodging		150			Zikula
Mel Chua	Lodging		400			Taking bus from BOS
Dave Jones	Lodging				200	Taking bus from BOS
Chuck Ebbert	Lodging				200	Taking bus from BOS
Luke Macken	Lodging				200	Taking bus from BOS
Tom 'spot' Callaway	Lodging				200	Taking bus from BOS
John Palmieri	Lodging				200	Taking bus from BOS
Mairin Duffy	Lodging				200	Taking bus from BOS -- paid by bstevens?
Subtotal			1,750		2,100
Other costs
Dave and Buster's	FUDPub deposit	1,000
Dave and Buster's	FUDPub balance		2,550
Local Motion of Boston	Bus deposit (tentative)	750				Unsure of requirement/due date, TBD
Local Motion of Boston	Bus balance		2,050
(T-shirt vendor)	T-shirts for pre-reg	1,000
(Lunch on Saturday)			1,000
(Lunch on Sunday)			1,000
(Lunch on Monday)			1,000
Subtotal		2,750	7,600
TOTAL		7,400	9,350		2,100	18,850

Needs

Into this total we must fit the following requirements:

• Bus from Westford (~$4K)
• Travel for the following remotees from the Fedora Engineering team ($5.1K)
  • Flights:
    • Bill Nottingham (~$300)
    • Toshio Kuratomi (~$300)
    • Mike McGrath (~$300)
    • Stephen Smoogen (~$300)
    • Paul W. Frields (~$300)
    • Seth Vidal (~$300)
    • Max Spevack (~$300)
    • Greg DeKoenigsberg (~$300)
    • Karsten Wade (~$300)
    • Mel Chua (~$300)
  • Lodging+:
    • Bill Nottingham (~$300)
    • Toshio Kuratomi (~$300)
    • Mike McGrath (~$300)
    • Stephen Smoogen (~$300)
    • Paul W. Frields (~$300)
    • Seth Vidal (~$300)
    • Dave Jones (~$300)
    • Chuck Ebbert (~$300)
    • Luke Macken (~$300)
    • Tom 'spot' Callaway (~$300)
    • John Palmieri (~$300)
    • Max Spevack (~$300)
    • Greg DeKoenigsberg (~$300)
    • Karsten Wade (~$300)
    • Mel Chua (~$300)
    • did I miss anyone?
• Lunch on Saturday
• Lunch on Sunday
• Lunch on Monday
• Travel and lodging sponsorship for the following people.
  • Kevin Higgins (release party contest winner) (~$700)
  • Sebastian Dziallas (due to .edu-related opportunities @ FUDCon) (~$700)
  • Adam Miller? (~$700)
  • Simon Birtwistle? (note, travel from London) (~$1.2K)
  • Matthew Daniels (~$600)
  • Eric Christensen (~$600)
• FUDPub on Saturday evening (food + 1 beverage?) -- $3.5K
• Setup costs for venue -- $0
• Advertising?
• Schwag -- ~$7 per pre-registrant? ($1K for t-shirts)
• ESTIMATED TOTAL so far: $19.9K

ARCHIVAL NOTE FROM F11 FUDCON: Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.

Projections

This is based on a total attendance of ~130 people.

Day	Line Item	Expected Cost	Notes