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FUDCon KL 2012 Todo List

Meetings

We will be having physical meetings every week. If you are a volunteer, please do your best to attend each meeting. We need as much help as possible and we have limited budget, so we will wipe out freeloaders.

Volunteers are entitled with priority on swags and tshirt. So, please make yourselves useful :)

Schedule and Datelines

Dateline Description People responsible Notes
6th March 2012, 6:30pm @ APIIT 1st physical meeting with volunteers Izhar & MavJS to organize, everyone else to attend
13th March 2012, 6:30pm Physical meeting Everyone
20th March 2012 Venue confirmation dateline
20th March 2012, 6:30pm Physical meeting Everyone
20th March 2012 Website should be up by now
24th March 2012 Tshirt and swags design dateline. Design need to be done by this date for sending for production
27th March 2012 Press release dateline. Press release writeup should be done by now for submission to newspapers
27th March 2012, 6:30pm Physical meeting Everyone
3rd April 2012, 6:30pm Physical meeting Everyone
10th April 2012, 6:30pm Physical meeting Everyone
14th April 2012 FOODCon venue and plan confirmation dateline Jipang_menjerit/Luf_kin
17th April 2012, 6:30pm Physical meeting Everyone
24th April 2012, 6:30pm Physical meeting Everyone
28th April 2012 Banner design dateline. Banners should be submitted for printing soon after this date
1st May 2012, 6:30pm Physical meeting Everyone
8th May 2012 Swags/Tshirt/Banner delivery dateline Setting this early to reduce stress :)
8th May 2012, 6:30pm Physical meeting Everyone
8th May 2012 Guidebook design dateline. Guidebook will be printed afterwards
15th May 2012, 6:30pm Physical meeting Everyone
17th May 2012 Prep night. Check logistics are functioning. Briefings Everyone
18-20th May 2012 Event starts!!!! Everyone!!!
22th May 2012 Debriefing Everyone

Meeting Agendas

6th March 2012

  • Introduce volunteers
  • Assign volunteers to primary groups
    • Logistics
      • Ushers
      • Tech support
    • Promotion & Publication
      • Press release
      • Designs
      • Social media promotion
      • Liason with Fedora Design Team
    • Sponsorship
      • Find sponsors for T-Shirts
    • Food & Beverages
      • FOODCon
    • Hospitality
      • Deal with international attendees related matters
      • Attendee pickups
    • Emergency response
      • Medical
  • Some requirements volunteers must follow - to be mentioned by Maverick
  • Work out a clear initial todo list

Minutes

TBD

FUDCon guidebook handout

Things to be inside:

  • Event map
  • Location bio
  • Food places
  • Schedule
  • Foreword from team
  • Contact info
    • Organizers
    • Emergency contacts
  • Guide to activate daily internet for local 3G providers
  • Guide to find free wifi
  • Sponsors

Press Release

We need a press release to submit to local newspapers.

<writeup here>

Sponsorship Packages

We only accept in-kind sponsorship. If there are people who are interested to sponsor, here are the things that would be helpful if we get sponsorship:

  • Extra T-Shirts - bundle of 10 - each sponsor will get a mention+logo in the guidebook

Todo List based on individual

For: Maverick

  • get confirmation of exact location before every meeting
  • get technical staffs' mailing list for event announcements
  • get UCTI student mailing list for event promotion
  • get contact for marketing department from APIIT for event promotion
  • get ahold of UCTI Facebook page owner
  • get more volunteers
    • get ~1-2 rep from Student ARC
    • try recruiting from Software Architect SIG

For: KageSenshi

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