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Revision as of 14:35, 16 October 2014 by Duffy (talk | contribs) (→‎Attendees)

This is the main page for the 2015 Design Team FAD, which is a FAD (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.

  • Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  • Date: January 16th - 18th 2015

Purpose / Agenda

We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.

Here the the high-level agenda items we'd like to cover over the 3 days:

Travel & Accomodation

Boston Logan International Airport (map), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.

The Westford Regency (tripadvisor) is around 20 minutes foot walk from RedHat offices (map), the rate is around 110$.

Attendees

Let's use this table to track who is interested in attending, whether or not they need travel, and what times they are available or not. Please note if you would like to attend/participate remotely as well. (just put 'remote' in the travel or local line). Registration is closed, we have the funding fixed, so participation is only remote possible

Attendee Status Arrival Departure ~Travel cost Hotel Notes Funding request (US $)
1. Máirín Duffy - - 0 0 Local
3. Ryan Lerch - - 0 0 Local
6. Emily Dirsh - - 0 0 Local
7. Kirk Bridger - - 0 0 Remote
8. Jaroslav Reznik - - 0 0 Remote
11. Onyeibo Oku - - 0 0 Remote
12. Alexander Smirnov - - 0 0 Remote
15. Paul W. Frields - - 0 0 (Separate budget)
4. Marie Nordin ✓ Flight booked (mizmo needs reimbursement) Jan 15th ( US Airways Flight 4516: ROC 10 AM => PHL 11:29 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM ) 18th US Airways #3819: BOS 8:50 PM 300 $0 (Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly) $187.70
16. Zachary Snyder Will self-book Sat Oct 18 - - 350 52.50 x 3
17. Chris Roberts ✓ Flight booked (expense report submitted 10/16, waiting on reimbursement) JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM JetBlue 2783 Jan 18 BOS 4:07 PM 350 52.50 x 3 $213.98 + $HOTEL
5. Suchakra Sharma ✓ Flight booked (reimbursement received) 15th 10:35am Porter Airlines Flight 939 18th 6:00pm Delta 2689 400 52.50 x 3 (or $200 by bus, if booked in advance) $383.15 + $HOTEL
9. Luya Tshimbalanga Travel info received, needs to be booked (mizmo) - - 700 52.50 x 3
13. Samuel Iuri Will self-book 1st week on Nov (Waiting on passport) - 700 52.50 x 4 Remote
2. Sirko Kemter ✓ Flight booked (mizmo needs reimbursement) 15th 01:20pm KL6031 19th 08:05pm AF333 620 52.50 x 4 $620.74 + $HOTEL
10. Sarup Banskota Visa letter written, university approval received, need to figure out flights - - 1400 52.50 x 4
14. Prima Yogi Loviniltra Visa letter written - - 1600 52.50 x 4

Detailed Work Items & Final Attendees

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

  • Completed work item
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities -- in progress
  • List Resources
  • Be Somewhat Structured
  • Arrange Lodging
  • Arrange Refreshments
  • Arrange a Social Event

Plan

  1. Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  2. Date: January 2015 sometime
  3. Schedule
    • Participants arrive at THIS_TIME_AND_DATE
    • Schedule item
    • Schedule item
    • Schedule item
    • Participants leave at THIS_TIME_AND_DATE
  4. Important skills (one or more)
    • pTBD
  5. Personnel (people who might fit the bill)
    • gnokii Confirmed? (Y/N)
    • mizmo (local) Confirmed? (Y/N)
    • ryanlerch (local) Confirmed? (Y/N)
    • Emichan (local) Confirmed? (Y/N)
    • Name (location, role) Confirmed? (Y/N)
    • others?
  6. Other considerations
    • Westford is not very walkable. We could save on car rentals by booking everyone at the same hotel and having folks go together. Maybe one or two minivans instead of multiple smaller rentals. Mizmo is local but has a small car with a carseat so it will be hard for her to help on the transportation front; Ryan is local but does not have a car. Transportation from airport could be taxi or bus. (need more research)
      • Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
      • Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
  7. Potential social events
    • ...
  8. Getting around
    • ...

Logistics

Snacks/Beverages: Red Hat provides free snacks and beverages in the building kitchenettes.

Lunch: Red Hat has a large cafeteria, prices for lunch range $5-10 / person. There is a deli across the street, Metro Deli, where prices range from $7-15 / person.

Dinner / Social Event:

We can have a private room at Bamboo which is not far down the same road as the office. It is a nice upscale restaurant with a lot of options for everybody. Conservatively guesstimating $30/head for 13 people in-person plus 15% gratuity, we're at just under $450 for such an event.

Dinner options for other days: Exception Chipotle, anticipating $16/head for dinner. Chipotle will probably be closer to $10/head. Options include:

  • India Palace, Chelmsford Nice atmosphere, reasonable prices, good for large groups, quiet in evenings (Good for talking)
  • Bamboo, Westford Asian fusion, good atmosphere, room for large groups
  • Burton's Grill, Westford American. Haven't been. [Emichan: I have, it's tasty, but fairly pricey, and veggie options are basically pasta or salad.]
  • Karma, Westford Asian fusion, room for large groups (can reserve private room too), great sushi
  • Chipotle, Westford Cheap Mexican food, good, fresh, fast. In the evening, probably won't be too busy.
  • 99 Restaurant, Westford Walkable from office, across the street and down the hill, but food not so great. Few veggie options.
  • Thai Jasmine, Chelmsford Excellent Thai food, reasonable prices

Budget

If you want funding from Red Hat, ask the Community Architecture (old page) -- (new page) team. If you can find other ways to fund your FAD, that's great too!

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