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Fedora Ambassador Day EMEA 2008

The FAD 2008 is an event intended to plan the ambassadors' activities in 2009 and to have some fun together.

Organization

Duration

Location

  • City: Basel, Switzerland
  • Airport: EuroAirport Basel Mulhouse Freiburg (BSL)
  • Train station: Basel SBB or Basel Badischer Bahnhof (Basel Bad Bf)

Basel was chosen by MaxSpevack and SandroMathys after weighing various options, including travel distance and time for people all over Europe.

Accommodation

See Accommodation.

Ride Sharing / Car Pooling

People who drive to the FAD by car or get to the airport by car and have some free seats available are asked to help others to get to the FAD. Please add below how many seats you have available, where you start the journey and where you could possibly pick up folks.

Driver Seats available Starting point Destination Possible pick up points
Henrik Heigl 1-2 Pirmasens Basel all the lane down, Flughafen ZW, maybe France, Maybe with Jens Kühnel (not confirmed yet)
Joerg Simon 3 Stuttgart Basel Stuttgart, Strasbourg, and so on
Peter Reuschlein 3 Stuttgart Basel TBB, Stuttgart


People who'd like to join one of the drivers above, please ask the driver if he's still got a free seat and where he could pick you up. If you both agree on the terms (e.g. time, location, cost sharing, etc.) add yourself to the list below in order for other people to see which driver still has free seats available.

Driver Passenger Pick up point
Joerg Simon Robert Scheck Stuttgart
Peter Reuschlein Marco Ziesing Stuttgart

Attendees

Deadline passed
The official deadline for registration of attendees who need a bed in our hotel has passed.

Responsible Ambassadors

Confirmed

Please fill in your details ASAP. Contact Sandro Mathys if you have questions.

# FAS Name &
Full Name		 Hotel Friday's
Dinner		 Arrival Departure Snorer Sensitive
to Snorers		 Comment
1 Sandro Mathys yes yes Friday, 15:00
Basel SBB		 Sunday, 18:00
Basel SBB		 no yes 100% Flexible with travel
2 Max Spevack yes yes Friday Sunday 15:40 flight from BSL no yes Coming from Bern (Puzzle ITC) talk on Thursday.
3 Fabian Affolter yes no Fri, lastest 22.00 after end no Yepp Arrives late on Friday because of UAS.
4 Gerold Kassube no maybe not live in the area live in the area no definitly!
5 Henrik Heigl yes yes Friday, afternoon after end little a bit
6 Peter Reuschlein yes yes Friday, afternoon after end no yes
7 Marco Ziesing yes ??? ??? ??? ??? ???
8 Jens Kuehnel yes yes Friday, late
Basel Bad		 Sunday,
Basel Bad		 no YES
9 Jeroen van Meeuwen yes ??? ??? ??? ??? ???
10 Joerg Simon yes yes Friday afternoon Sunday 10:00 YES YES
11 Francesco Crippa yes ??? ??? ??? ??? ???
12 Gianluca Varisco yes yes ??? ??? no yes Details on Arrival and Departure will follow
13 Thomas Woerner yes ??? ??? ??? ??? ???
14 Robert Scheck yes ??? ??? ??? no yes
15 Simon Wesp yes yes Fri, 08:37
Basel Bad		 Sun, 19:21
Basel Bad		 no yes
16 Christoph Wickert yes most likely Fri, Basel SBB Sun, Basel SBB no yes Details on Arrival and Departure will follow
17 Luca Foppiano yes ??? ??? ??? no yes
18 AndreasRau no ??? ??? ??? ??? ???
19 Francesco Ugolini yes yes Fri, 15.30
Basel SBB		 Sun, 12.30
Basel SBB		 ??? ???
20 Felix Kaechele yes yes Fri, 16:47
Basel SBB		 Sun, 17:04
Basel SBB		 no yes
21 Marko Jung yes ??? ??? ??? ??? ??? Member: Board of Linuxtag e.V.

Counts:

  • 20 ambassadors attend
  • 1 special VIP
  • 19 attendees need a bed

Buttons

For blogs, signatures and the like: buttons! Thanks Nicu Buculei for creating them.

Agenda

Business

Feel free to add important topics to the tasklist. But keep in mind, that we're limited in time!

Task Owner(s) Time
??? ???
MaxSpevack ???
  • What do we want to focus on in addition to events?
 ??? ???
  • What do we need from Red Hat?
    • Proposal: Fedora EMEA Event Manager
 MaxSpevack
Sandro Mathys		 1.0h
  • What can we do (longtime Planing)?
 ??? ???
  • What are the biggest problems Fedora faces in EMEA?
 ??? ???
  • How are our smaller communities doing?
 ??? ???
Sandro Mathys 1.0h
  • FAD EMEA 2009: new concept idea
 Sandro Mathys 0.5h
  • Linux day Italy:
    • Report about Linux day 2008
    • Linux day 2009
 ??? ???
  • Ambassador Mentoring - We need a concept and measurability! (JoergSimon)
 ??? ???
  • Fedora Logistic/former EventBox
    • Report - What do we have! Where is it!
    • do we need a Material Tracker?
    • what Material is needed on which event
      • which new Material is needed
    • How can Ambassadors promote further (non yet out) Releases and how can we help there
 Joerg Simon ???

Sideline

  • Keysigning
  • CAcert Assurances: Henrik Heigl will bring CAP-Forms.

Fun

We'll organize two small (1-1.5h) fun events for everyone. Both will include fresh air, which we'll surely need after sitting in that work room nearly all weekend long.

We've been asked if there'll be room in the schedule for everyone to go to the city and do some sightseeing. Of course there will! Actually one fun event will include a tour through the city of Basel which should cover that wish. The tour will be guided and in English. It will take place regardless of the weather, so please bring appropriate clothing with you.

The other fun event is...a surprise! We're sure you'll like it. If you have clothing for the city tour, you'll be fine here.

Ideas provided (but mostly ignored) were:

Workshops

Maybe it will be time to hold some short workshops. If there will be no time its an "pool of ideas" what can be made at future Events or meetings.

  • howto organize events --wonderer
  • package building --???

Budget

Where from

  • $2000 (~ CHF 2'200) out of the Fedora Ambassadors budget. As we get closer to the end of FY08's Q3, this number may go up if other events didn't spend all their budget.
  • Fedora EMEA e.V. indicated that they might help with several hundred EUR if needed and asked for.
  • FUDCon might not need all of its separate budget. Max is trying to save $1000 which would go to the FAD.
  • Puzzle ITC has been asked for some financial sponsorship by Sandro and they decided to help us with generous CHF 500.-, isn't that great? Thank you guys!
    • Puzzle ITC, well known for their SourceForge-mirror, is a small Swiss company focused Java software development and Linux-based solutions for their customers. They are showing commitment to the open source philosophy over years already. They are member of the ODF Alliance, the Eclipse Foundation and the Swiss Open Systems User Group (/ch/open). In the past, they've organized an Ubuntu Release Party and a Linux Install Zone at the OpenExpo in Berne. They do too much for the open source community to list it all here!

Right now, we have CHF ~2'700 to spend for the FAD.

Where to

Budget will be used in the following order (as far as it reaches):

  1. Work room - The University of Basel provides us with a free work room!
  2. Accommodation - CHF 2'340.-
  3. City-Tax - CHF 121.60
  4. Ticket for the public transport for the whole stay - The hotel offers us free tickets (for the 19 attendees staying there)
  5. Coffee and water for the work room - TBD
  6. Dinner at Saturday night incl. one soft drink - TBD
  7. Fun events - CHF 150.- for the surprise, city tour TBD (CHF 320.- tops)
  8. Dinner at Friday night incl. one soft drink - TBD

The tickets for the public transport will cover your travels from the airport or train station to the hotel and back as well as all travel we'll make during the FAD (we'll mostly walk the short distances, though).

We currently think that the total costs will be CHF ~4200.- tops (the beer and drinks you consume not included).

FAQ

Question Answer
P.R.: Do we have to exchange EUR to CHF or can we also pay with €? S.M.: You probably could pay in many places in Basel with EUR, but normally have a worse exchange rate as at a bank. This is only a guess and I'll try to get a more accurate answer well before the event.
H.H.: where are near Stores for electronic stuff if somebody need some additional stuff? S.M.: You shouldn't need to get something. But if you do, there's a Inter Discount XXL-store nearby (map). There's also a MediaMarkt within the 'Basel SBB' train station.
H.H.: will there be time (maybe 1-2h) for sightseeing? S.M.: The Schedule lets me think there is (read "Sightseeing in Basel City"). Even though it's only a draft for now. There might be some time around lunch and dinner, anyway. You're also free to use your sleep time for such things, of course... ;)
H.H.: where should people exchange EUR to CHR? Are at the Campus banks or so? S.M.: Banks are closed on Friday evenings (17.00 and later, usually), Saturdays and Sundays in Switzerland. There's many cash dispensers around (map showing our hotel and all cash dispensers around). There should be a exchange office in the 'Basel SBB' train station that might be open on Saturday and Sunday, too. Your bank might charge you some EUR if you're getting money in Switzerland, though - might be better to get some CHF at home already.
H.H.: Where are the Hotel and where is the "Workroom"? Are there maybe a google map available? S.M.: Hotel: Accommodation. The working room is at the nearby University of Basel. It's not yet fixed in which part of the University exactly. It'll be between 100m and 600m away from our hotel (on the roads, not beeline).
S.W.: Is all the food suitable for vegetarians? S.M.: Yes! For all but Saturday's dinner, you're free to choice yourself what you want to eat, anyway. Saturday's dinner will be a Swiss national dish (what exactly? surprise!) but I can guarantee, that it will be suitable for vegetarians, too.
G.K.: Power plugs/sockets in Switzerland? G.K.: Please be carefully, the Swiss have a different Power Supply and you need an Adapter for your Notebook
S.M.: This is only partly true, actually. If you have an European 2-pin plug (i.e. an Europlug), you don't need an adapter. If you have a 3-pin plug, a British plug or a plug with 2 pins and additional clips (e.g. the Type E or F used in France and Germany), you need an adapter to use the Type J used in Switzerland.
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