From Fedora Project Wiki
The overall budget from Red Hat for this event is $15,000. This is a HARD limit.
Needs
Into this total we must fit the following requirements:
- Lunch on Saturday
- Refreshments on Friday and Sunday
- Travel and lodging for the following people. (total 9220)
Seth Vidal-- self-funded- Bill Nottingham (roommate Parrish) -- (balance from other funds) $400
- Toshio Kuratomi (roommate McGrath) -- $360 air + 180 room + 100 food/etc = 640
- Mike McGrath (roommate Kuratomi) -- $220 air + 180 room + 100 food/etc = 500
- Ricky Zhou (roommate Weller) -- $250 air + 180 room + 100 food/etc = 530
- Paul W. Frields (roommate ?) -- $275 air + 360 room + 100 food/etc = 735
- Kyle McMartin -- $550 flight + 100 food/etc (crashing) = 650
- Ian Weller (roommate Zhou) -- $405 air + 240 room + 100 food/etc = 745
- David Nalley (roommate Savage) -- $275 air + 180 room = 555
- Clint Savage (roommate Nalley) -- $502.50 + 180 room = ~690
- John Rose (roommate Stanley) -- $342.50 air + 180 room = ~530
- Andrew Overholt (roommate Bhole) -- CAD$401.42 (~USD$312.949) air + 180 room + 100 food/etc = ~600
- Deepak Bhole (roommate Overholt) -- CAD$401.42 (~USD$312.949) air + 180 room (shared with Andrew O) + 100 food/etc = ~600
- Jon Stanley (roommate Rose) -- $151.00 rail + 180 room = ~335
- Steven Parrish (roommate Nottingham) -- $180 room = 180
- Val Aurora -- $400 total subsidy
- Brian Powell (roommate ?) -- $600 est. (checking flight prices will update)
- Thibault North -- $200 bus + 180 room = 380
- David Cantrell -- $150 help money = 150
- others...
- FUDPub on Saturday night (food + 1 beverage?) -- $30 per person avg.
- Setup costs for venue
- Room costs?
- Security/facility monitor?
- A/V?
- Wifi networking setup?
- Advertising in MIT newspaper -- ~$325 for a 1/4 page + a 1/8 page ad
- Schwag -- ~$5 per pre-registrant?
9220 + 4650 + 325 + 500 = 14,695 so far
Why food for some, not for others? Red Hat folks get a per diem. A couple other people get per diem because they're not dayjobbers and don't typically have those expenses either.
Projections
This is based on a total attendance of ~100 people.
| Day | Line Item | Expected Cost | Notes |
|---|---|---|---|
| Fri | Coffee, tea, soft drinks, water | ||
| Sat | Coffee, tea, soft drinks, water | ||
| Lunch | 1,250 | Sandwiches, pizza, or something like that. Will include vegetarian! | |
| FUDPub | 3,000 | Some sort of dinner food, plus one beverage | |
| Sun | Coffee, tea, soft drinks, water | ||
| TOTAL | 4,650 | So far. |