FUDCon Toronto 2009 logistics

This page is for recording logistics like temporary lodging info, things to bring, and so forth.

Buses

From Mel Chua:

Bus company: http://www.travelpackusa.com/
- Cost for 15 people: $525 per day (though I need to find out whether we're required to keep them to drive around Toronto; waiting for reply.)
Bus company: http://www.sunshineboston.com/buscharter.html
- Cost for 15 people: $4300 (this is a 42-seater bus, which is all they have - but it does mean we can fit a lot more people in.)

From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Each room has at least:

Stepped classrooms also have document cameras.

VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
12-seat conference room (no projector, can get a portable one)
8-seat conference room (projector with VGA input)
6-seat meeting room (no projector)
Upper-K, 60+ seat glassed-in room
Large classroom with round tables and chairs

Two options look good so far (Chris is still negotiating):

Hilton Garden Inn (HGI) Toronto/Vaughan - $129/night double occupancy, free King suite for hospitality (e.g., Hack Room)
Marriott Courtyard Toronto Vaughan - $99/night double occupancy

Both hotels:

Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
Built within the last 3 years.
Food options nearby.
Free parking (including the bus).
Complimentary Internet access. (The Marriott was less confident about their wireless, which is a possible RED FLAG).

Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

Possible locations: