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Revision as of 02:13, 26 November 2009 by Mchua (talk | contribs) (→‎Old notes)

This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Buses

Bus company Cost Comments
TravelPackUSA $525/day for 15ppl
  • Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston $4300
  • 43-seater is all they have
R.C. Herrmann (need quote)
  • 36-seat passenger coach, looks pretty darn nice
  • Spot says "hell no," with justification
Cavalier Coach (quote requested)
  • Sent quote request 2009-09-14
  • Very nice exec. coach w/AC, might be expensive
Yankee Line (quote requested)
  • Sent quote request 2009-09-14
  • Can't tell about AC
Nevarez $4875 + driver hotel + gratuity
  • Unsure about AC power, or if service runs to Toronto
US Coachways $5100
  • No AC power
Local Motion of Boston ~$2700
  • Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)
  • THIS IS OUR VENDOR.

Details

  • FULL DETAILS AT FUDCon:Toronto 2009#Bus Travel
  • Bus departs the Boston/Westford area on Friday morning, December 4
  • Potential route:
    • Pickup in Boston, @ Alewife station ~9:00am
    • Pickup in Westford, @ Red Hat ~10:00am
    • Onward to Toronto, arrive ~10:30pm?
  • Bus will not be available throughout weekend.
  • Bus departs Toronto on Tuesday morning, December 8.
  • Bus arrives in Boston/Westford Tuesday night.

Other concerns

  • From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
    • Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
      • Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
  • From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

People riding the bus

Not a Red Hat-only bus!
You're welcome whether you're a Red Hat employee or not.
Passports required
In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.
Bus seating
If we get our requested bus, it is a 36-seater. That means we are getting close to full. If the awesome, wifi-enabled bus is not ready, we will end up with a 55-seater instead (in which case we're not full).
No. Person Pickup Location Notes
1 Tim Burke Westford
2 Máirín Duffy Westford or Boston would work for me
3 Dan Walsh Westford
4 Jesse Keating Westford or Boston
5 Tom "spot" Callaway Westford or Boston
6 Christopher Aillon Boston
7 Mel Chua Westford or Boston bus monitor #1, looking for a second. Also, I'M ON A BUS
8 Jon Masters Boston or Westford tentative
9 Martin Duffy (if not RH-ers allowed) Boston or Westford tentative
10 Peter Jones Boston or Westford
11 Jon Stanley Boston or Westford (depending) Need crash space Thurs night (coming from NYC via bus)
12 Luke Macken Boston or Westford
13 Dave Malcolm Boston or Westford
14 Ian Weller Boston bus monitor the second
15 Chris Lumens Westford
16 Denise Dumas Westford
17 Jon McCann Boston
18 Remy DeCausemaker Boston or Westford
19 Adam Jackson Boston or Westford
20 Toshio Kuratomi Westford or Boston Flying in from Sacramento. I'll tag along w/ spot.
21 Sebastian Dziallas return only, to Boston Flying into YYZ, but out from BOS.
22 Andy Lindeberg Boston or Westford
23 Stephen Smoogen Boston or Westford Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3.
24 Adam Miller Boston or Westford Needs crash space
25 Bill Peck Westford
26 Jarod Wilson Westford
27 John (J5) Palmieri Boston
28 Cole Robinson Westford
29 Bernie Innocenti Boston
30 Sarah Lumens Westford or Boston
31 Colin Walters Boston
No. Person Pickup Location Notes

Venue

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Saturday/Sunday - SEQ building

  • S1206: 160-seat stepped theatre
  • S1208: 128-seat stepped theatre
  • S1209 and S2168: Two large glassed-in rooms (roughly 60-seat capacity depending on layout)
  • Four additional classrooms with flexible layout, 35+ seats each

Each room has at least:

  • video projector with 15-pin sub-D (VGA) input
  • dual-boot podium PC (SUSE/Windows)

Stepped theatres also have document cameras.

Monday - TEL Building

  • T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
  • T1012: 12-seat conference room (no projector, can get a portable one)
  • T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
  • T1014: Large classroom with round tables and chairs (projector with VGA input)
  • T1042: 6-seat meeting room (no projector, can get a portable one)
  • S1208: Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building)

Hotel

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

  • Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
  • Internet access: wired and wireless, password-free.
  • 3 years old.
  • Food options nearby, restaurant in hotel, room service available.
  • Free parking (including the bus).
  • Pool, fitness room.

Room sharing

NOTE: I'm trying to reconcile our lists for room sharing so we arrive at a final one, I'm in #fudcon-planning working on this right now. Help appreciated! Mel Chua 02:12, 26 November 2009 (UTC)

All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round.

From the Fedora Engineering budget

  1. $400 - Bill Nottingham (*) + Stephen Smoogen
  2. $400 - Toshio Kuratomi (*) + Michael McGrath
  3. $200 - Tom Callaway (*) + Dennis Gilmore (Dennis paying for self)
  4. $200 - Luke Macken (*) + Remy DeCausemaker (Remy paying for self)
  5. $400 - Jaroslav Reznik (*) + Brennan Ashton
  6. $400 - John Palmieri (*) + Steven Parrish

F-eng total: $2000

From the Community Architecture budget

  1. Rex Dieter (*) + Aaron Seigo
  2. Ian Weller (*) + Bert Desmet
  3. Yaakov Nemoy (*) + Xavier Lamien
  4. Adam Miller (*) + John Rose
  5. Rob Escriva (*) + Ben Boeckel
  6. Peter Robinson (*) + Jon Stanley
  7. Bernie Innocenti (*) + Simon Birtwistle
  8. Mel Chua (*) + Diana Martin
  9. Paul Frields (*) + Clint Savage

Old notes

  • Bill (note: leaving monday night) + Smooge -- F-Eng (4 nights, ~$400)
  • Toshio + Mike -- F-Eng (4 nights, ~$400)
  • Spot + DGilmore -- F-Eng 50% (only paying Spot's part, 4 nights, ~$200)
  • Luke + Remy -- F-Eng 50% (only paying Luke's part, 4 nights, ~$200)
  • BAshton + Jaroslav -- F-Eng (4 nights, ~$400)
  • SParrish + J5 -- F-Eng (4 nights, ~$400)



  • PRobinson + SDziallas -- Comm-Arch 50% (only paying SDziallas' part, 3 nights, ~$150)
  • MDaniels + JStanley -- Comm-Arch (4 nights, ~$400)
  • BBoeckel + Rob Escriva -- Comm-Arch 50% (only paying Ben's part, 4 nights, ~$200)
  • RDieter + ASeigo -- Comm-Arch (3 nights, ~$300) (booked for 4 nights)
  • BDesmet + IWeller -- Comm-Arch 50% (only paying Ian's part, 3 nights, ~$150) (Mel made reservation?)
  • Bernie + SBirtwistle -- Comm-Arch (4 nights, ~$400)
  • MChua + DMartin -- Comm-Arch (4 nights, ~$400)
  • Xavier + Yaakov -- Comm-Arch (4 nights, ~$400)
  • JRose + AMiller -- Comm-Arch (4 nights, ~$400)
  • CSavage + DNalley -- Comm-Arch (4 nights max, ~$400)

Total F-Eng cost looks to be $2000, total Comm-Arch cost looks to be $3200.

The following pairs are expected, but it looks like they are being paid by other budgets or not at all.

  • CEbbert + DJones -- (NOT COMING?)
  • Mairin Duffy + Martin Duffy -- other budget (bstevens 50%?)
  • JMcCann + AJackson -- other budget (Desktop)

Ground Transportation

  • Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
  • Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

FUDPub

Possible locations:

Map

Here's a map of all the nearby facilities.

Food

Saturday

RH will buy food - bag lunches with:

  • deli sandwich (or grilled veggie wrap)
  • veggie sticks
  • small bag of chips
  • large cookie
  • bottled water

Lunches are provided for the first 130 attendees only.

Sunday

Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.

Monday

On your own. There is a cafeteria at Seneca, and food places nearby.

Printed Material

Need to print (on Seneca's colour laser):

  • Name badges, with wireless login info on the back
  • Directional signage
  • Room signage (room names)
  • Campus maps, showing location of food, FUDcon rooms, parking, and transit stops
  • Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
  • Do we need any signs for the hotel? e.g., for hack room?
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