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This page is for recording logistics like temporary lodging info, things to bring, and so forth. Return to FUDCon Toronto 2009

Buses

Bus company Cost Comments
TravelPackUSA $525/day for 15ppl
  • Unsure if required to keep them to drive around Toronto, awaiting reply
Sunshine Boston $4300
  • 43-seater is all they have
R.C. Herrmann (need quote)
  • 36-seat passenger coach, looks pretty darn nice
  • Spot says "hell no," with justification
Cavalier Coach (quote requested)
  • Sent quote request 2009-09-14
  • Very nice exec. coach w/AC, might be expensive
Yankee Line (quote requested)
  • Sent quote request 2009-09-14
  • Can't tell about AC
Nevarez $4875 + driver hotel + gratuity
  • Unsure about AC power, or if service runs to Toronto
US Coachways $5100
  • No AC power
Local Motion of Boston ~$2700
  • Might have AC power (at least one vehicle being upgraded, hopefully done by Dec 09)
  • THIS IS OUR VENDOR.

Details

  • FULL DETAILS AT FUDCon:Toronto 2009#Bus Travel
  • Bus departs the Boston/Westford area on Friday morning, December 4
  • Potential route:
    • Pickup in Boston, @ Alewife station ~9:00am
    • Pickup in Westford, @ Red Hat ~10:00am
    • Onward to Toronto, arrive ~10:30pm?
  • Bus will not be available throughout weekend.
  • Bus departs Toronto on Tuesday morning, December 8.
  • Bus arrives in Boston/Westford Tuesday night.

Other concerns

  • From Chris Tyler: it's worth asking for a bus with AC power at the seats -- makes laptop users happier.
    • Chris, where did you book your bus? Finding AC power on tour buses is proving very difficult.
      • Several of the Canadian carriers had AC-enabled buses. We used Great Canadian.
  • From Paul Frields: If we pack at least 12-15 people on the bus, we do better than breaking even.

People riding the bus

Not a Red Hat-only bus!
You're welcome whether you're a Red Hat employee or not.
Passports required
In order to make sure we'll be all set at the border crossing, passports will be required to board the bus. The bus monitors will check for passports when you board.
Bus seating
If we get our requested bus, it is a 36-seater. That means we are getting close to full. If the awesome, wifi-enabled bus is not ready, we will end up with a 55-seater instead (in which case we're not full).
No. Person Pickup Location Notes
1 Tim Burke Westford
2 Máirín Duffy Westford or Boston would work for me
3 Dan Walsh Westford
4 Jesse Keating Westford or Boston
5 Tom "spot" Callaway Westford or Boston
6 Christopher Aillon Boston
7 Mel Chua Westford or Boston bus monitor #1, looking for a second. Also, I'M ON A BUS
8 Jon Masters Boston or Westford tentative
9 Martin Duffy (if not RH-ers allowed) Boston or Westford tentative
10 Peter Jones Boston or Westford
11 Jon Stanley Boston or Westford (depending) Need crash space Thurs night (coming from NYC via bus)
12 Luke Macken Boston or Westford
13 Dave Malcolm Boston or Westford
14 Ian Weller Boston bus monitor the second
15 Chris Lumens Westford
16 Denise Dumas Westford
17 Jon McCann Boston
18 Remy DeCausemaker Boston or Westford
19 Adam Jackson Boston or Westford
20 Toshio Kuratomi Westford or Boston Flying in from Sacramento. I'll tag along w/ spot.
21 Sebastian Dziallas return only, to Boston Flying into YYZ, but out from BOS.
22 Andy Lindeberg Boston or Westford
23 Stephen Smoogen Boston or Westford Flying into Boston. Can get motel room near Alewife if possible. Bringing D&D for bustrip. Bus Monitor #3.
24 Adam Miller Boston or Westford Needs crash space
25 Bill Peck Westford
26 Jarod Wilson Westford
27 John (J5) Palmieri Boston
28 Cole Robinson Westford
29 Bernie Innocenti Boston
30 Sarah Lumens Westford or Boston
31 Colin Walters Boston
No. Person Pickup Location Notes

Venue

Seneca@York - 70 The Pond Rd, Toronto, Ontario

Saturday/Sunday - SEQ building

  • S1206: 160-seat stepped theatre
  • S1208: 128-seat stepped theatre
  • S1209 and S2168: Two large glassed-in rooms (roughly 60-seat capacity depending on layout)
  • Four additional classrooms with flexible layout, 35+ seats each

Each room has at least:

  • video projector with 15-pin sub-D (VGA) input
  • dual-boot podium PC (SUSE/Windows)

Stepped theatres also have document cameras.

Monday - TEL Building

  • T1009: VR room - flexible config, 30-60 people (Barco floor-to-ceiling HD video projector)
  • T1012: 12-seat conference room (no projector, can get a portable one)
  • T1030: 8-seat "Fishbowl" conference room (projector with VGA input)
  • T1014: Large classroom with round tables and chairs (projector with VGA input)
  • T1042: 6-seat meeting room (no projector, can get a portable one)
  • S1208: Upper-K, 60+ seat glassed-in room (projector with VGA input, dual-boot podium computer) (SEQ building)

Hotel

Hilton Garden Inn (HGI) Toronto/Vaughan - $105/night double occupancy, free King suite for hospitality (e.g., Hack Room)

  • Located at Hwy 7 & Interchange Way - 10 minutes by car or Viva rapid transit.
  • Internet access: wired and wireless, password-free.
  • 3 years old.
  • Food options nearby, restaurant in hotel, room service available.
  • Free parking (including the bus).
  • Pool, fitness room.

Room sharing

NOTE: I'm trying to reconcile our lists for room sharing so we arrive at a final one, I'm in #fudcon-planning working on this right now. Help appreciated! Mel Chua 02:12, 26 November 2009 (UTC)

All reservations are for 4 nights with the listed team (Fedora Engineering or Community Architecture) paying 100% of the cost unless otherwise specified. The first person on the list is the name the reservation is under, though the hotel knows about both parties so that either person can check in first. Costs are still approximate, but should be close enough for budget happiness all 'round.

From the Fedora Engineering budget

  1. $400 - Bill Nottingham (*) + Stephen Smoogen (Need to make sure this is for 4 nights.)
  2. $400 - Toshio Kuratomi (*) + Michael McGrath
  3. $200 - Tom Callaway (*) + Dennis Gilmore (Dennis paying for self)
  4. $200 - Luke Macken (*) + Remy DeCausemaker (Remy paying for self)
  5. $400 - Jaroslav Reznik (*) + Brennan Ashton
  6. $400 - John Palmieri (*) + Steven Parrish

F-eng total: $2000

From the Community Architecture budget

Matches the old wiki list

  1. $200 - Rob Escriva (*) + Ben Boeckel (Rob paying for self) (Need to make sure this is in our group block.)
  2. $400 - Bernie Innocenti (*) + Simon Birtwistle (new room, needs booking confirmation)
  3. $400 - Mel Chua (*) + Diana Martin (new room, needs booking confirmation)
  4. $400 - Yaakov Nemoy (*) + Xavier Lamien
  5. $400 - Adam Miller (*) + John Rose
  6. $400 - Paul Frields (*) + Clint Savage (new room, needs booking confirmation)

CommArch definite total: $2200

Does not match the old wiki list - see #Old notes for the discrepancy

  1. $200 or $250 or $400 - Ian Weller (*) + Bert Desmet - Ian needs the room for 4 nights, Bert for 3. Ian is funded by CommArch; I do not know if Bert is paying for 0 nights, or 3, or 4.
  2. $300 or $400 - Rex Dieter (*) + Aaron Seigo the notes say both 3 or 4 nights, which is correct?
  3. $400 - Peter Robinson (*) + Jon Stanley (what about Matthew and Sebastian? Are we missing 2 people with another room here? How many nights are they staying?)
  4. $0 or $400 - should Matthew Daniels and Sebastian Dziallas be missing from this list? see note above

CommArch needs-to-be-resolved total: somewhere between $900 and $1600

CommArch final total: somewhere between $3100 and $3800

Old notes

F-eng matches

  • Bill (note: leaving monday night) + Smooge -- F-Eng (4 nights, ~$400)
  • Toshio + Mike -- F-Eng (4 nights, ~$400)
  • Spot + DGilmore -- F-Eng 50% (only paying Spot's part, 4 nights, ~$200)
  • Luke + Remy -- F-Eng 50% (only paying Luke's part, 4 nights, ~$200)
  • BAshton + Jaroslav -- F-Eng (4 nights, ~$400)
  • SParrish + J5 -- F-Eng (4 nights, ~$400)

CommArch matches

  • BBoeckel + Rob Escriva -- Comm-Arch 50% (only paying Ben's part, 4 nights, ~$200)
  • Bernie + SBirtwistle -- Comm-Arch (4 nights, ~$400)
  • MChua + DMartin -- Comm-Arch (4 nights, ~$400)
  • Xavier + Yaakov -- Comm-Arch (4 nights, ~$400)
  • JRose + AMiller -- Comm-Arch (4 nights, ~$400)
  • CSavage + Pfrields -- Comm-Arch (4 nights max, ~$400) Originally, David Nalley was Clint's roommate, but David can't come so Paul will be Clint's roommate.

CommArch doesn't match yet

  • RDieter + ASeigo -- Comm-Arch (3 nights, ~$300) (booked for 4 nights) Is it 3 nights or 4?
  • PRobinson + SDziallas -- Comm-Arch 50% (only paying SDziallas' part, 3 nights, ~$150) Later notes show PRobinson and JStanley together, no mention of SDziallas or MDaniels.. which is correct?
  • MDaniels + JStanley -- Comm-Arch (4 nights, ~$400) See above.
  • BDesmet + IWeller -- Comm-Arch 50% (only paying Ian's part, 3 nights, ~$150) Ian is on the FUDBus, should this be 4 nights?

Old notes, probably outdated now

Total F-Eng cost looks to be $2000, total Comm-Arch cost looks to be $3200.

The following pairs are expected, but it looks like they are being paid by other budgets or not at all.

  • CEbbert + DJones -- (NOT COMING?)
  • Mairin Duffy + Martin Duffy -- other budget (bstevens 50%?)
  • JMcCann + AJackson -- other budget (Desktop)

Boston lodging

For people coming in from out of town and riding the FUDBus. A blank spot in the table means that person does not yet have housing confirmed (to our knowledge) and needs a couch, please contact them if you can help (and update the table if you need or have found housing!)

Need Boston lodging

If you need housing, make sure you're on this list. If you find housing, please update your entry on this list so we know that you're taken care of. In order to find housing, you may want to contact the people who #Can offer Boston lodging directly.

Person needing lodging Pre-FUDBus host Post-FUDBus host
Toshio Kuratomi Spot Callaway Spot Callaway
Dennis Gilmore Spot Callaway Spot Callaway
Sebastian Dziallas not needed Mel Chua
Jon Stanley
Stephen Smoogen
Adam Miller
Jesse Keating
Christopher Aillon
Howard Johnson

Can offer Boston lodging

If you can offer Boston lodging, put yourself on this list. Optionally, get directly in touch with people who #Need Boston lodging. Once you no longer have space to offer people who need Boston lodging, take your name off this list.

  • John Palmier

Ground Transportation

  • Seneca@York buildings are 8-10 minutes from hotel by Viva (2 stops). Rates are $3.25 cash or $26/10 tickets.
  • Parking at York is abundant but expensive ($14/day). Parking at hotel is free, so attendees should consider the Viva option.

FUDPub

Possible locations:

Map

Here's a map of all the nearby facilities.

Food

Saturday

RH will buy food - bag lunches with:

  • deli sandwich (or grilled veggie wrap)
  • veggie sticks
  • small bag of chips
  • large cookie
  • bottled water

Lunches are provided for the first 130 attendees only.

Sunday

Attendees pay for food, but as the cafeteria is closed we will be getting catered pizza (approx. $4/person) and asking people to chip in.

Monday

On your own. There is a cafeteria at Seneca, and food places nearby.

Printed Material

Need to print (on Seneca's colour laser):

  • Name badges, with wireless login info on the back
  • Stickers with vegetarians' names on them for Saturday lunch - to help avoid veggie lunches being scooped by others (per Andrew Overholt's suggestion)
  • Directional signage, Room signage
  • 11" wide x 17" tall room signs with the tech session times on them, can have session names filled in with marker once the barcamp schedule is finalized
  • Info handout?
    • Campus maps, showing location of food, FUDcon rooms, parking, and transit stops.
    • Hack room info
    • IRC info
    • Social events - FUDPub, Skating, Hack 'n' Snack
  • Podium signs (we found it useful at FSOSS to put signs with the event name on the podium or on the wall behind the podium, so that when people take pictures of the speakers the signs are included)
  • Hack room sign for hotel

Other supplies (Seneca can probably provide these):

  • Low-tack masking tape (painter's tape)
  • Frosted tape for signs
  • Power bars and extension cords - Seneca will supply some, extras will probably be needed
  • Whiteboard markers for tech session rooms
  • Post-it notes for hotel hack room
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