This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).
Status
Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.
Meetings
The final planning meeting is on January 28th at 2100-2200 UTC (4-5pm EST) in #fudcon-planning.
The agenda for each, until further notice, will be:
- proposal/budget approval
- FAD agenda-setting and logistics arrangement
- prepwork to gear up for things specified in #2 and funded by #1.
- 2010-01-25
- 2010-01-20 belated weekly planning meeting, logistics budget wrapup
- 2010-01-15 freeseer tech discussion
- 2010-01-11 planning meeting 2
- 2010-01-09 planning meeting 1
Schedule
Thursday January 28
Most folks will be arriving on this day. Nothing formal scheduled, though see below where we are coordinating arrival times and travel to the hotel.
Friday January 29 - Sunday January 31
Since you need badge access, we should all meet in the lobby of the building at 9:30 AM each day.
We will be meeting in the Augusta National conference room on the 5th floor of Red Hat's Venture III building.
Max will be booking a second conference room.
All times listed are Eastern Standard Time (UTC -5).
Friday January 29
9:30 AM -- Start. Short opening talk by Max to make sure everyone knows what's going on from a logistics point of view, remind folks of the goals for the weekend, and documentation/publicity of our FAD. Make sure that remote participation is up and running properly.
10:00 AM - 1:00 PM -- Break up into our two tracks.
1:00 PM - 2:00 PM -- Lunch will be delivered.
2:00 PM - 6:00 PM -- Break up into our two tracks.
5:00 PM -- Hard stop for Max, who has to run an errand that can't be avoided before the social event.
6:00 PM -- Hard stop for everyone else, so that we can clean up and make it to our social event on time.
7:10 PM -- Avatar on the IMAX 3-D screen. See below.
Saturday January 30
9:30 AM -- Review the previous day's achievements with folks who were in the other track, and state the goals for the day.
10:00 AM - 1:00 PM -- Break up into our two tracks.
1:00 PM - 2:00 PM -- Lunch will be delivered.
2:00 PM - 6:30 PM -- Break up into our two tracks.
6:30 PM -- Wrap up somewhere around here, and proceed to The Flying Saucer.
Sunday January 31
9:30 AM -- Review the previous day's achievements with folks who were in the other track, and state the goals for the day.
10:00 AM - 1:00 PM -- Break up into our two tracks.
1:00 PM -- Lunch will be figured out, depending how many people are still at the FAD.
Afternoon -- Unscheduled, so that we have flexibility for final wrap-up activities.
Make sure that you take time to wrap up documentation of achievements, blogging, and post-FAD plans, or that you do this post-FAD.
Tracks
Track #1 -- FUDCon 2.0
Overall goals
Friday
Design
Saturday
Implement
Sunday
Testers of Saturday's work (in #fudcon-planning)
- 10:00 AM - 12:00 PM: FUDCon LATAM (Rodrigo Padula)
A FUDCon whose planning starts after March 2011 should be able to be executed without planning assistance from CommArch/Fedora Engineering beyond the initial approval of the FUDCon, the writing of checks, and participating as ordinary attendees/volunteers.
- Timeline for planning future FUDCons
- An annual cycle/calendar of which regional FUDCon happens during which quarter (i.e. NA FUDCon in Q3, LATAM FUDCon in Q4, or whatever the arrangement ends up being)
- A list of FUDCons targeted for planning from now through March 2011
- A revised and expanded edition of https://fedoraproject.org/wiki/FUDCon/Organization prepared for the organizers of the next FUDCon in the planning queue
- Consider the "we broke Barcamp" bug from FUDCon Toronto - how do we scale up with registration and session scheduling? (non-software - the Secondary item is software.)
- Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
- Create a location bid process, including a minimum standard for the type of facility needed to host the event. (ie. number and size of rooms, A/V, location in regards to food & transportation)
- A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it, and an accounting system to support it.
- HOWTO on User Track sessions for FUDCon
- Possible expansion to be more family-friendly?
- A scaleable event registration and session scheduling solution (software - the Primary item is non-software.)
- A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
- A FUDCon effectiveness feedback survey that can be used to chart our improvement over time
Goals of FUDCon and FADs tools and processes for budget, housing, sponsorship, logistics generalized fudcon cycle big FADs Who makes the final decisions? HOWTO FUDCON? WHAT ARE WE TRYING TO SOLVE? Ownership model / RACI Stamp of approval bid process
Track #2 -- FUDCon Live
FIXME! -- Clarify, rewrite, correct, etc. This was written by Max & Mel, who aren't the experts on this part of the FAD. In particular, the overall goals and proposed plan for each day is pretty much just made up.
Primary owner: ??????
Overall goals
- A -- Get freeseer packaged into Fedora, including any gstreamer stuff that needs to happen.
- B -- Get equipment purchased, tested, documented, etc.
- C -- Test the participation and usage documentation, so that folks can run a FUDCon/FAD Live!
- D -- Document whatever is needed for worldwide replication, and any roadmap needed for future improvement.
Friday
- As much of A as possible.
- Determine current state of C and where we need to get.
- Get any needed parts for B.
Saturday
- Finish B.
- Finish A.
- Testing and progress on C.
Sunday
- Finish C.
- D.
Attendees
| # | FAS Name & Full Name |
in-person or remote? |
|---|---|---|
| 1 | Mel Chua | in-person |
| 2 | Steven Parrish | in-person |
| 3 | Jon Stanley | in-person |
| 4 | David Nalley | in-person |
| 5 | Yaakov M. Nemoy | remote |
| 6 | Max Spevack | in-person |
| 7 | Clint Savage | in-person |
| 8 | Chris Tyler | in-person |
| 9 | Justin O'Brien | remote |
| 10 | Paul W. Frields | in-person |
| 11 | Dennis Gilmore | in-person |
| 12 | Andrew Ross | remote |
| 13 | Thanh Ha | remote |
A note on remote participation
This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.
There is no prep needed for remote participation: just show up on IRC. Anything else we need to do at that point, we'll figure out at that point.
Remote participation will be coordinated over IRC. The main channel for the FAD will be #fad, with freeseer hacking happening in #freeseer.
- 9:30am on Friday: kickoff in-person and on #fad
- 10:30am on Friday: freeseer hacking kickoff in #freeseer
Further updates on remote participation will happen both in-channel and on the fudcon-planning mailing list. Generally speaking, we will be in #fad during the day when we are working on FAD things; please pop in and say hi and we'll help you get started.
TODO
- Max -- finalize the basic agenda and goals for the event.
- Mel -- finalize hotel roommate pairings.
- Max -- sort out meals and social activities.
- Max -- pay for everything hotel-related.
- Mel -- finalize transportation plan back to the airport.
- Max & Mel -- file expense reports.
Logistics & budget
Transportation
Airport pickups:
- Chris Tyler arrives Delta 5482 JFK-RDU 4:35pm. Pickup: Mel Chua
- Dennis Gilmore arrives AA 454, ORD-RDU 5:20 pm EST. Pickup: NEEDED
- Clint Savage and Jon Stanley arrive 9:45pm EST and 9:30pm EST respectively. Pickup: NEEDED
Travel
| Contributor | Carrier | Depart | Arrive | Depart | Arrive | Cost | Status |
|---|---|---|---|---|---|---|---|
| Mel Chua | The Melmobile | Will be in town from 1/24 for other business | 1/24 | Sunday | Sunday | $0 | no action needed, just noting here |
| Clint Savage | Delta | 01/28/2010 1:50pm MST | 01/28/2010 9:45pm EST | 01/31/2010 6:00pm EST | 01/31/2010 11:41pm MST | $290.80 | Purchased |
| User:Jstanley | AA | AA 4423, JFK-RDU 01/28/2010 7:30EST | 01/28/2010 09:30EST | AA 4537, RDU-JFK 01/31/2010 06:05PM | 01/31/2010 7:55PM EST | $164.40 | Purchased |
| Dennis Gilmore | AA | AA 4268, PIA-ORD 01/28/2010 10:00 CST | AA 454, ORD-RDU 01/28/2010 5:20 pm EST | AA 2091, RDU-ORD 01/31/2010 06:05PM EST | AA 4368 ORD-PIA 01/31/2010 10:25PM CST | $290.80 | Purchased |
| Paul Frields | The FPL-mobile | Thursday | Thursday | Sunday | Sunday | $50 for gas | APPROVED |
| Chris Tyler | Delta | Delta 6498 YYZ-JFK 11:50am | Delta 5482 JFK-RDU 4:35pm | Delta 6580 RDU-JFK 5:00pm | Delta 6763 JFK-YYZ 10:00pm | $489.70 | PURCHASED |
| David Nalley | Nalley-mobile | Thursday | Thursday | Sunday | Sunday | $50 for gas | APPROVED |
| People traveling by plane, returning to RDU airport | Supershuttle | $100 | budgeted | ||||
| Total to date: | $1435.70 | ||||||
| Name | Carrier | Travel to FAD, departure | Travel to FAD, arrival | Travel from FAD, departure | Travel from FAD, arrival | Ticket cost |
Lodging
We will be staying at:
Best Western Cary Inn And Extended Stay 1722 Walnut Street Cary, NC 27511 US
Four nonsmoking double rooms with microfridges have been booked, see roommate pairings below.
| Roommate 1 | Roommate 2 | Check-in | Check-out | Nights | Cost | Status |
|---|---|---|---|---|---|---|
| Clint Savage | Paul W. Frields | Thu 2010-01-28 | Sun 2010-01-31 | 3 | see below | booked |
| Jon Stanley | Dennis Gilmore | Thursday | Sunday | 3 | see below | approved |
| Chris Tyler | David Nalley | Thursday | Sunday | 3 | see below | booked |
| Mel Chua | Thursday | Sunday | 3 | see below | booked | |
| Roommate 1 | Roommate 2 | Check-in | Check-out | Nights | Cost | Status |
| Total to date: | 12 | $659.88 |
Equipment budget
What we don't spend on travel, we'll spend on getting equipment to start making this an option for Events Kits.
Things we could get:
- http://www.google.com/products?q=vga2usb and http://www.google.com/products?hl=en&q=sennheiser%20ew100g2 and
- http://www.radioshack.com/product/index.jsp?productId=3521446
- http://www.bhphotovideo.com/c/search?ci=15708&N=4290441573+4291226455
- http://www.bhphotovideo.com/c/buy/Wireless-Systems/ci/15708/N/4290441573
- http://www.epiphan.com/products/frame-grabbers/vga2usb/
| Item | Price |
|---|---|
| vga2usb | $319.90 (with shipping - you can track our package here.) |
| minidv camcorder | $186.49 |
| Total to date: | $506.39 |
Total budget so far
- Original budget -- $3,000
- Travel commitments -- $1435.70
- Lodging -- $659.88
- Equipment (so far) -- $506.39
- Remaining funds -- $396.03
Equipment
If you're bringing toys - by which we mean "A/V equipment" - to play with during this FAD, list it here so we know what we've got to play with.
| What is it? | What is it for? | Who is bringing it? |
|---|---|---|
| Zoom H2 | High-quality USB microphone/mp3-to-SD card audio recorder | Mel Chua |
| MiniDV camcorder | +cable, can be used for live IEEE-1394 source | Paul W. Frields |
| Alesis 1202 VLZ mixer | mixer on hand if needed | Paul W. Frields |
| Miscellaneous microphones | hi-quality handheld dynamic, one large condenser | Paul W. Frields |
| Various cables | The band box o' doom, mostly 1/4" and XLR | Paul W. Frields |
| Alesis 4-Channel Mixer (2) | Mixing audio | Clint Savage |
| logitech 720p usb webcam | capturing video | Dennis Gilmore |
| v4l-compatible webcam w/ mic | Capturing video | Chris Tyler |
| What is it? | What is it for? | Who is bringing it? |
Avatar
We have the ability to get a discount on pre-ordered concessions. You can get a small box of popcorn and your choice of Coke, Diet Coke, Sprite, Orange Fanta, Dr Pepper, Powerade or bottled water. It comes as a combo pack, so you have to get both the popcorn and the drink, but you can give it away to someone else if you don't want something. Note what you would like below:
Our requests have been emailed in. Max is waiting for confirmation -- worst case, we'll buy stuff when we get there.
- Max -- popcorn & coke
- Jon -- popcorn & coke
- Chris -- popcorn & Dr Pepper (2nd choice Coke)
- Clint -- popcorn, raisinettes & Dr Pepper (Coke is a good alternative)
- Mel -- popcorn and orange fanta
- Dennis -- popcorn(no butter) sprite with cherry and vanilla syrup
- Paul -- popcorn and water
- Steven -- popcorn & coke
- David -- popcorn & coke
- Colby -- popcorn, raisinettes, and coke