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Revision as of 09:17, 2 December 2014 by Gnokii (talk | contribs) (→‎Departures)

This is the main page for the 2015 Design Team FAD, which is a FAD (a mini-conference) focused on working on a roadmap for the Fedora Design Team over the next year or two.

  • Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  • Date: January 16th - 18th 2015

Purpose / Agenda

We will meet starting Friday morning (~9 AM) and work until late afternoon each day; we will likely break a bit early on Sunday to allow for travellers to get to the airport.

Here the the high-level agenda items we'd like to cover over the 3 days:

Travel & Accomodation

Boston Logan International Airport (map), +1-800-23-LOGAN (56426), (IATA: BOS) is the main gateway to Boston and New England and around 40 miles from Westford.

The Westford Regency (tripadvisor) is around 20 minutes foot walk from RedHat offices (map), the rate is around 110$.

Arrivals

Thursday, January 15th 2015

  • 10:35 AM Suchakra Sharma, Porter Airlines Flight 939 from YTZ
  • 11:38 AM Zach Snyder, JetBlue Flight 160 from PHL
  • 01:20 PM Sirko Kemter, KLM 6031from AMS
  • 01:27 PM Marie Nordin, US Airways Flight 1776 from PHL
  • 01:45 PM Sarup Banskota, British Airways Flight 213 from LHR
  • 05:57 PM Luya Tshimbalanga, Air Canada Flight 7386 from YYZ
  • 06:35 PM Samuel Iuri Lufthansa, LH 424 from MUC
  • 08:41 PM Chris Roberts, JetBlue 1384 from RDU

Departures

Sunday, January 18th 2015

  • 03:22 PM Luya Tshimbalanga, United 1219
  • 04:07 PM Chris Roberts, JetBlue 2783
  •          Samuel Iuri -> BOS
  • 05:10 PM Marie Nordin, US Airways 3819
  • 06:00 PM Suchakra Sharma, Delta 2689
  • 06:15 PM Zach Snyder, JetBlue 1159

Monday, January 19th 2015

  • 07:45 PM Sarup Banskota, British Airways 202 to LHR
  • 08:05 PM Sirko Kemter, AF 333 to CDG

Room Share

Room roomate roomate
1 Zachary Snyder Chris Roberts
2 Suchakra Sharma Luya Tshimbalanga
3 Samuel Iuri Sirko Kemter
4 Sarup Banskota Prima Yogi Loviniltra

Attendees

We have a nice badge for the FAD, we will award it only to the registered attendees!

Let's use this table to track who is interested in attending, whether or not they need travel, and what times they are available or not. Please note if you would like to attend/participate remotely as well. (just put 'remote' in the travel or local line). Registration is closed, we have the funding fixed, so participation is only remote possible

Attendee Status Arrival Departure ~Travel cost Hotel Notes Funding request (US $)
1. Máirín Duffy - - 0 0 Local
3. Ryan Lerch - - 0 0 Local
6. Emily Dirsh - - 0 0 Local
7. Kirk Bridger - - 0 0 Remote
8. Jaroslav Reznik - - 0 0 Remote
11. Onyeibo Oku - - 0 0 Remote
12. Alexander Smirnov - - 0 0 Remote
15. Paul W. Frields - - 0 0 (Separate budget)
4. Marie Nordin ✓ Flight booked (mizmo expense report submitted) Jan 15th ( US Airways Flight 3989: ROC 09:58 AM => PHL 11:22 AM ) ( US Airways Flight 1776: PHL 12:15 PM => BOS 1:28 PM ) 18th US Airways #4071: BOS 05:10 PM 300 $0 (Can stay at Mo's house) Short time between flights on last leg - may be rebooked on a later PHL=>BOS shuttle (departing hourly) $187.70
16. Zachary Snyder ✓ Flight booked (mizmo expense report submitted) Jan 15th (JetBlue Flight 160: PHL 10:15 AM => BOS 11:38 AM) Jan 18th (JetBlue flight 1159: BOS 6:15 PM => PHL 7:55 PM) 350 52.50 x 3 $121.00 + $HOTEL
17. Chris Roberts ✓ Flight booked (reimbursement sent) JetBlue 1384 Jan 15 RDU 6:55 pm => BOS 8:41 PM JetBlue 2783 Jan 18 BOS 4:07 PM 350 52.50 x 3 $213.98 + $HOTEL
5. Suchakra Sharma ✓ Flight booked (reimbursement received) 15th 10:35am Porter Airlines Flight 939 18th 6:00pm Delta 2689 400 52.50 x 3 (or $200 by bus, if booked in advance) $383.15 + $HOTEL
9. Luya Tshimbalanga ✓ Flight booked (mizmo expense report submitted) Jan 15th ( Air Canada Flight 116: YVR 7:00 AM => YYZ 2:24 PM) ( Air Canada Flight 7386: YYZ 4:25 PM => BOS 5:57 PM) 18th United Airlines #1219: BOS 3:22 PM 700 52.50 x 3 $472.86 + $4.73 (currency exchange fee) + HOTEL
13. Samuel Iuri ✓ Flight booked (reimbursement sent) Jan 15th (Lufthansa LH1935: TRS 1:10 PM => MUC 2:10 PM) (Lufthansa LH424: MUC 3:35 PM => BOS 6:35 PM) Will need ride to airport on Sunday (staying longer in town, needs subway access) 700 $596.32 + $HOTEL
2. Sirko Kemter ✓ Flight booked (mizmo expense report submitted) 15th 01:20pm KL6031 19th 08:05pm AF333 620 52.50 x 4 $620.74 + $HOTEL
10. Sarup Banskota ✓ Flight booked (mizmo expense report submitted for 2nd leg, banas received reimbursement for 1st leg) Jan 15th (British Airways 36: MAA 4 AM => LHR 9:35 AM) (British Airways 213: LHR 11:20 AM, BOS 1:45 PM) Jan 19th (British Airways 202: BOS 7:45 PM, LHR 7:05 AM Jan 20th) (British Airways 35: LHR 9:35 AM, MAA 1:00 AM Jan 21st) 1400 52.50 x 4 $68.55 + $1320.01 + $HOTEL
14. Prima Yogi Loviniltra visa granted, flights needs to be booked - - 1600 52.50 x 4 $156.83 (visa fee) + $FLIGHT + $HOTEL
$5,787.93 (with hotel)

Detailed Work Items & Final Attendees

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

  • Completed work item
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • Arrange Travel - only Yogi's flight hasnt be booked yet
  • Arrange Lodging - we have five reserved rooms at the Westford Regency (our contact there is Mary in the sales dept.)
  • List Resources -- in progress
  • Arrange Refreshments -- in progress
  • Arrange a Social Event -- in progress

Plan

  1. Location: Red Hat's Westford Office at 314 Littleton Road, Westford Massachusetts USA
  2. Date: Friday, January 16 - Sunday January 18th
  3. Schedule
    • Participants arrive at 9 AM, January 16th (Friday)
    • Schedule item
    • Schedule item
    • Schedule item
    • Participants leave at ~12 PM, January 18th (Sunday)
  4. Important skills (one or more)
    • pTBD
  5. Personnel (people who might fit the bill)
    • gnokii Confirmed? (Y/N)
    • mizmo (local) Confirmed? (Y/N)
    • ryanlerch (local) Confirmed? (Y/N)
    • Emichan (local) Confirmed? (Y/N)
    • others?
  6. Other considerations
    • Westford is not very walkable. We could save on car rentals by booking everyone at the same hotel and having folks go together. Maybe one or two minivans instead of multiple smaller rentals. Mizmo is local but has a small car with a carseat so it will be hard for her to help on the transportation front; Ryan is local but does not have a car. Transportation from airport could be taxi or bus. (need more research)
      • Minivan rented on AVIS Boston Logan, from 16th-19th 597$ pay later, 477$ pay now, without taxes
      • Minivan rented on Budget Boston Logan, from 16th-19th 553$ pay later, 498$ pay now, without taxes, full size van is cheaper 372$ at the counter and 334$ pay now
    • Paul Frields will rent one minivan out of his budget. We may need to rent another based on timing of flights.
  7. Potential social events
    • ...
  8. Getting around
    • ...

Logistics

Snacks/Beverages: Red Hat provides free snacks and beverages in the building kitchenettes.

Lunch: Red Hat has a large cafeteria, prices for lunch range $5-10 / person. There is a deli across the street, Metro Deli, where prices range from $7-15 / person.

Dinner / Social Event:

We can have a private room at Bamboo which is not far down the same road as the office. It is a nice upscale restaurant with a lot of options for everybody. Conservatively guesstimating $30/head for 13 people in-person plus 15% gratuity, we're at just under $450 for such an event.

Dinner options for other days: Exception Chipotle, anticipating $16/head for dinner. Chipotle will probably be closer to $10/head. Options include:

  • India Palace, Chelmsford Nice atmosphere, reasonable prices, good for large groups, quiet in evenings (Good for talking)
  • Bamboo, Westford Asian fusion, good atmosphere, room for large groups
  • Burton's Grill, Westford American. Haven't been. [Emichan: I have, it's tasty, but fairly pricey, and veggie options are basically pasta or salad.]
  • Karma, Westford Asian fusion, room for large groups (can reserve private room too), great sushi
  • Chipotle, Westford Cheap Mexican food, good, fresh, fast. In the evening, probably won't be too busy.
  • 99 Restaurant, Westford Walkable from office, across the street and down the hill, but food not so great. Few veggie options.
  • Thai Jasmine, Chelmsford Excellent Thai food, reasonable prices

IRC channel for remotees

  • #fedora-fad? on freenode.net

Budget

If you want funding from Red Hat, ask the Community Architecture (old page) -- (new page) team. If you can find other ways to fund your FAD, that's great too!

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