From Fedora Project Wiki

This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).

Status

Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.

Purpose

A FUDCon whose planning starts after March 2011 should be able to be executed without planning assistance from CommArch/Fedora Engineering beyond the initial approval of the FUDCon, the writing of checks, and participating as ordinary attendees/volunteers.

Goals

Primary

  1. Timeline for planning future FUDCons
    1. An annual cycle/calendar of which regional FUDCon happens during which quarter (i.e. NA FUDCon in Q3, LATAM FUDCon in Q4, or whatever the arrangement ends up being)
    2. A list of FUDCons targeted for planning from now through March 2011
  2. A revised and expanded edition of https://fedoraproject.org/wiki/FUDCon/Organization prepared for the organizers of the next FUDCon in the planning queue
    1. Consider the "we broke Barcamp" bug from FUDCon Toronto - how do we scale up with registration and session scheduling? (non-software - the Secondary item is software.)
    2. Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
    3. Create a location bid process, including a minimum standard for the type of facility needed to host the event. (ie. number and size of rooms, A/V, location in regards to food & transportation)
    4. A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it, and an accounting system to support it.
  3. A recording / remote participation solution (FUDCon Live) This is the major project/piece of development work that will be undertaken during the FAD; development may not be complete, but a usable solution should be out, with a roadmap for future improvement.

Secondary

  1. A scaleable event registration and session scheduling solution (software - the Primary item is non-software.)
  2. A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
  3. A FUDCon effectiveness feedback survey that can be used to chart our improvement over time

Date and location

Red Hat HQ in Raleigh, NC - Jan 29-31, 2010 (Fri-Sun), logistics-wrangler is Mel Chua.

Interested Attendees

A note on remote participation

This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.

Initial interest table

# FAS Name &
Full Name		 Hotel Option 1 Option 2 Comment Location
1 Mel Chua or couchsurf in-person in-person possibly driving, if there's carpool interest Boston MA
2 Steven Parrish N/A in-person in-person ??
3 Jon Stanley yes, or something in-person in-person (note that this conflicts with my birthday and I'll be expecting a big party! :) ) NYC
4 David Nalley preferably in-person in-person Raleigh
5 Yaakov M. Nemoy N/A conflicts with Fosdem remote air fare runs in the 900 USD range, in-person is not a likely possibility, hoping for good online interaction, fedora talk might be an option
6 MaxSpevack no conflicts with FOSDEM in-person Raleigh
7 Clint Savage likely, yes in-person in-person my flight is currently $250 round trip, which seems feasible. I'm highly interested in participating Salt Lake City, UT
8 Chris Tyler yes (if in person) in-person (or remote) in-person (or remote) Toronto
9 Justin O'Brien I would need a hotel I would love to be in-person remote would be ok too doesn't expect anything since I'm new ??
n+1 realname need a hotel? in-person - remote in person - remote notes location

By location

In person

Raleigh local

  • David Nalley
  • Max Spevack

Out of town

  • Mel Chua (BOS)
  • Steven Parrish (???)
  • Jon Stanley (NYC)
  • Chris Tyler (YYZ)
  • Clint Savage (SLC)
  • Paul Frields (DC)
  • John Poelstra (PDX)
  • Someone from Infrastructure
  • Someone from video streaming project (maybe)

Remote

  • Yaakov Nemoy
  • Someone from FUDCon India team
  • Someone from FUDCon LATAM team

Either in person or remote

  • Justin O'Brien
  • Someone from video streaming project (maybe)
  • Someone from RIT (there is interest in hosting a future FUDCon at this location)

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

  • Completed work item
  • Work out budget
  • Decide on Dates and Location
  • Arrange Facilities
  • List Resources
  • Be Somewhat Structured
  • Arrange Lodging
  • Arrange Refreshments
  • Arrange a Social Event
  • Negotiate airline discount
  • Verify network infrastructure exists and is up to the task
  • Another action item

Plan

  1. Location:
  2. Date:
  3. Schedule
    • Participants arrive at THIS_TIME_AND_DATE
    • Schedule item
    • Schedule item
    • Schedule item
    • Participants leave at THIS_TIME_AND_DATE
  4. Important skills (one or more)
    • skill
    • skill
    • skill
  5. Personnel (people who might fit the bill)
    • Name (location, role) Confirmed? (Y/N)
    • Name (location, role) Confirmed? (Y/N)
    • Name (location, role) Confirmed? (Y/N)
    • others?
  6. Other considerations
    • Contributor V can offer a living room for evening social gatherings.
    • Contributor W has a car and is willing to do airport pick-ups.
    • Contributor X needs as much advance notice as possible.
    • Contributor Y has a schedule that is better on Fridays than on Tuesdays, and prefers weekend times after 4:28 AM.
    • Contributor Z is allergic to peanuts.

Logistics

Snacks/Beverages: Details go here.

Lunch: Details go here.

Dinner: Details go here.

Budget

Travel

Contributor Carrier Depart Arrive Depart Arrive Cost Status
Clint Savage Delta 01/28/2010 1:50pm MST 01/28/2010 9:45pm EST 01/31/2010 6:00pm EST 01/31/2010 11:41pm MST ~$286 Not Purchased Yet
Name Carrier Travel to FAD, departure Travel to FAD, arrival Travel from FAD, departure Travel from FAD, arrival Ticket cost
Name Carrier Travel to FAD, departure Travel to FAD, arrival Travel from FAD, departure Travel from FAD, arrival Ticket cost

Housing

Hotel rooms in Raleigh can be had for $60/night (or less) for a double.

Roommate 1 Roommate 2 Check-in Check-out Cost Status
Clint Savage roommate needed pending
Mel Chua roommate needed (F but fine with rooming with a guy) Thursday (may come early) Monday (may stay late) At least $240 ($60 x 4 nights) pending
Roommate 1 Roommate 2 Check-in Check-out Cost Status

Other items

  • Would like to be able to buy everyone dinner at least one night of the FAD, depending on where we eat, maybe $25 x number-of-participants? (Lunch at Ole Time would be substantially less than this, for a ridiculous amount of great food.)
  • Space - $0, using RH office
  • Supplies - do we need anything?
  • Others?

Total budget: $A+B+C+D

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