From Fedora Project Wiki
This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).
Status
Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.
Purpose
A FUDCon whose planning starts after March 2011 should be able to be executed without planning assistance from CommArch/Fedora Engineering beyond the initial approval of the FUDCon, the writing of checks, and participating as ordinary attendees/volunteers.
Goals
Primary
- Timeline for planning future FUDCons
- An annual cycle/calendar of which regional FUDCon happens during which quarter (i.e. NA FUDCon in Q3, LATAM FUDCon in Q4, or whatever the arrangement ends up being)
- A list of FUDCons targeted for planning from now through March 2011
- A revised and expanded edition of https://fedoraproject.org/wiki/FUDCon/Organization prepared for the organizers of the next FUDCon in the planning queue
- Consider the "we broke Barcamp" bug from FUDCon Toronto - how do we scale up with registration and session scheduling? (non-software - the Secondary item is software.)
- Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
- Create a location bid process, including a minimum standard for the type of facility needed to host the event. (ie. number and size of rooms, A/V, location in regards to food & transportation)
- A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it, and an accounting system to support it.
- HOWTO on User Track sessions for FUDCon
- A recording / remote participation solution (FUDCon Live) This is the major project/piece of development work that will be undertaken during the FAD; development may not be complete, but a usable solution should be out, with a roadmap for future improvement.
Secondary
- A scaleable event registration and session scheduling solution (software - the Primary item is non-software.)
- A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
- A FUDCon effectiveness feedback survey that can be used to chart our improvement over time
Date and location
Red Hat HQ in Raleigh, NC - Jan 29-31, 2010 (Fri-Sun), logistics-wrangler is Mel Chua.
Interested Attendees
A note on remote participation
This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.
Initial interest table
| # | FAS Name & Full Name |
Hotel | Option 1 | Option 2 | Comment | Location |
|---|---|---|---|---|---|---|
| 1 | Mel Chua | or couchsurf | in-person | in-person | possibly driving, if there's carpool interest | Boston MA |
| 2 | Steven Parrish | N/A | in-person | in-person | ?? | |
| 3 | Jon Stanley | yes, or something | in-person | in-person | (note that this conflicts with my birthday and I'll be expecting a big party! :) ) | NYC |
| 4 | David Nalley | preferably | in-person | in-person | Raleigh | |
| 5 | Yaakov M. Nemoy | N/A | conflicts with Fosdem | remote | air fare runs in the 900 USD range, in-person is not a likely possibility, hoping for good online interaction, fedora talk might be an option | |
| 6 | MaxSpevack | no | conflicts with FOSDEM | in-person | Raleigh | |
| 7 | Clint Savage | likely, yes | in-person | in-person | my flight is currently $250 round trip, which seems feasible. I'm highly interested in participating | Salt Lake City, UT |
| 8 | Chris Tyler | yes (if in person) | in-person (or remote) | in-person (or remote) | Toronto | |
| 9 | Justin O'Brien | I would need a hotel | I would love to be in-person | remote would be ok too | doesn't expect anything since I'm new | ?? |
| 10 | Paul W. Frields | yes | in-person | in-person | Driving to event | Fredericksburg, VA |
| 11 | Dennis Gilmore | yes | in-person | in-person | Washington, IL | |
| n+1 | realname | need a hotel? | in-person - remote | in person - remote | notes | location |
By location
In person
Raleigh local
- David Nalley - packaging/deployment ninja
- Max Spevack - old hand at FUDCon planning, budget ninja
Out of town
- Mel Chua (BOS) - organizing FAD, link to remotees
- Steven Parrish (???) - organized the user track for the last FUDCon in Toronto
- Jon Stanley (NYC) - makes-things-into-generalizable-procedures ninja
- Chris Tyler (YYZ) - co-organized the last FUDCon in Toronto
- Clint Savage (SLC) - FUDCon live media streaming ninja
- Paul Frields (DC) - co-organized the last FUDCon in Toronto
- John Poelstra (PDX) - Project Management ninja to keep us all on track
- Dennis Gilmore (PIA) - involved in FUDCons in NA, and LATAM, strong understanding of APAC, infrastructure person
- Someone from Infrastructure - to make sure our media streaming efforts don't Break The World
- Someone from video streaming project (maybe) - to lead the setup, training, documentation, packaging, etc. of the video setup in person
Remote
- Yaakov Nemoy - FUDCon Live organizer
- Someone from FUDCon India team
- Someone from FUDCon LATAM team
Either in person or remote
- Justin O'Brien
- Someone from video streaming project (maybe)
- Someone from RIT (there is interest in hosting a future FUDCon at this location)
Planning Prerequisites
See the How to organize a FAD list; you can keep your to-do list here.
Completed work item- Work out budget
- Decide on Dates and Location
- Arrange Facilities
- List Resources
- Be Somewhat Structured
- Arrange Lodging
- Arrange Refreshments
- Arrange a Social Event
- Negotiate airline discount
- Verify network infrastructure exists and is up to the task
- Another action item
Logistics
Transport
As we get closer to the date, details will go here (airport pickups, rental cars, etc).
- Mel Chua is driving from RDU to BOS after the FAD and can drop people off along the way back (I am arriving a week early, so I can't take people on the way down).
Food
As we get closer to the date, details will go here.
Budget
Travel
| Contributor | Carrier | Depart | Arrive | Depart | Arrive | Cost | Status |
|---|---|---|---|---|---|---|---|
| Clint Savage | Delta | 01/28/2010 1:50pm MST | 01/28/2010 9:45pm EST | 01/31/2010 6:00pm EST | 01/31/2010 11:41pm MST | ~$286 | Not Purchased Yet |
| User:Jstanley | AA | AA 4423, JFK-RDU 01/28/2010 7:30EST | 01/28/2010 09:30EST | AA 4537, RDU-JFK 01/31/2010 06:05PM | 01/31/2010 7:55PM EST | $164.40 | Not purchased yet |
| Dennis Gilmore | AA | AA 4268, PIA-ORD 01/28/2010 10:00 CST | AA 454, ORD-RDU 01/28/2010 5:20 pm EST | AA 2091, RDU-ORD 01/31/2010 06:05PM EST | AA 4368 ORD-PIA 01/31/2010 10:25PM CST | 290.80 | Not purchased yet |
| Name | Carrier | Travel to FAD, departure | Travel to FAD, arrival | Travel from FAD, departure | Travel from FAD, arrival | Ticket cost |
Housing
Hotel rooms in Raleigh can be had for $60/night (or less) for a double. We'll book rooms as a group, so don't make your reservations yet.
| Roommate 1 | Roommate 2 | Check-in | Check-out | Cost | Status |
|---|---|---|---|---|---|
| Clint Savage | Paul W. Frields | Thu 2010-01-28 | Sun 2010-01-31 | $240 ? | pending |
| Mel Chua | roommate needed (F but fine with rooming with a guy) | Thursday (may come early) | Monday (may stay late) | At least $240 ($60 x 4 nights) | pending |
| Roommate 1 | Roommate 2 | Check-in | Check-out | Cost | Status |
Other items
- Would like to be able to buy everyone dinner at least one night of the FAD, depending on where we eat, maybe $25 x number-of-participants? (Lunch at Ole Time would be substantially less than this, for a ridiculous amount of great food.)
- Space - $0, using RH office
- Supplies - do we need anything?
- Others?
Total budget: $A+B+C+D