This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).
Schedule
Thursday January 28
Most folks will be arriving on this day. Nothing formal scheduled, though we'll make sure that people have the opportunity to coordinate arrival times and travel to the hotel.
Friday January 29
Saturday January 30
Sunday January 31
Most folks will probably be leaving in the afternoon or evening on Sunday, so we should make sure we schedule the most important work for Friday and Saturday.
Status
Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.
Meetings
In #fudcon-planning.
- 1700-1800 UTC (noon-1pm EST) on Mondays
- 2100-2200 UTC (4-5pm EST) on Thursdays (our old FUDCon organizers
meeting time)
There are 6 planning meetings: March 11, 14, 18, 21, 25 and 28.
The agenda for each, until further notice, will be:
- proposal/budget approval
- FAD agenda-setting and logistics arrangement
- prepwork to gear up for things specified in #2 and funded by #1.
Purpose
A FUDCon whose planning starts after March 2011 should be able to be executed without planning assistance from CommArch/Fedora Engineering beyond the initial approval of the FUDCon, the writing of checks, and participating as ordinary attendees/volunteers.
Goals
Primary
- Timeline for planning future FUDCons
- An annual cycle/calendar of which regional FUDCon happens during which quarter (i.e. NA FUDCon in Q3, LATAM FUDCon in Q4, or whatever the arrangement ends up being)
- A list of FUDCons targeted for planning from now through March 2011
- A revised and expanded edition of https://fedoraproject.org/wiki/FUDCon/Organization prepared for the organizers of the next FUDCon in the planning queue
- Consider the "we broke Barcamp" bug from FUDCon Toronto - how do we scale up with registration and session scheduling? (non-software - the Secondary item is software.)
- Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
- Create a location bid process, including a minimum standard for the type of facility needed to host the event. (ie. number and size of rooms, A/V, location in regards to food & transportation)
- A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it, and an accounting system to support it.
- HOWTO on User Track sessions for FUDCon
- A recording / remote participation solution (FUDCon Live) This is the major project/piece of development work that will be undertaken during the FAD; development may not be complete, but a usable solution should be out, with a roadmap for future improvement.
Secondary
- A scaleable event registration and session scheduling solution (software - the Primary item is non-software.)
- A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
- A FUDCon effectiveness feedback survey that can be used to chart our improvement over time
Interested Attendees
A note on remote participation
This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.
Initial interest table
| # | FAS Name & Full Name |
Hotel | Option 1 | Option 2 | Comment | Location |
|---|---|---|---|---|---|---|
| 1 | Mel Chua | or couchsurf | in-person | in-person | possibly driving, if there's carpool interest | Boston MA |
| 2 | Steven Parrish | N/A | in-person | in-person | ?? | |
| 3 | Jon Stanley | yes, or something | in-person | in-person | (note that this conflicts with my birthday and I'll be expecting a big party! :) ) | NYC |
| 4 | David Nalley | preferably | in-person | in-person | Raleigh | |
| 5 | Yaakov M. Nemoy | N/A | conflicts with Fosdem | remote | air fare runs in the 900 USD range, in-person is not a likely possibility, hoping for good online interaction, fedora talk might be an option | |
| 6 | MaxSpevack | no | conflicts with FOSDEM | in-person | Raleigh | |
| 7 | Clint Savage | likely, yes | in-person | in-person | my flight is currently $250 round trip, which seems feasible. I'm highly interested in participating | Salt Lake City, UT |
| 8 | Chris Tyler | yes (if in person) | in-person (or remote) | in-person (or remote) | Toronto | |
| 9 | Justin O'Brien | I would need a hotel | I would love to be in-person | remote would be ok too | doesn't expect anything since I'm new | ?? |
| 10 | Paul W. Frields | yes | in-person | in-person | Driving to event | Fredericksburg, VA |
| 11 | Dennis Gilmore | yes | in-person | in-person | Washington, IL | |
| n+1 | realname | need a hotel? | in-person - remote | in person - remote | notes | location |
By location
In person
Raleigh local
- David Nalley - packaging/deployment ninja
- Max Spevack - old hand at FUDCon planning, budget ninja
Out of town
- Mel Chua (BOS) - organizing FAD, link to remotees
- Steven Parrish (???) - organized the user track for the last FUDCon in Toronto
- Jon Stanley (NYC) - makes-things-into-generalizable-procedures ninja
- Chris Tyler (YYZ) - co-organized the last FUDCon in Toronto
- Clint Savage (SLC) - FUDCon live media streaming ninja
- Paul Frields (DC) - co-organized the last FUDCon in Toronto
- John Poelstra (PDX) - Project Management ninja to keep us all on track
- Dennis Gilmore (PIA) - involved in FUDCons in NA, and LATAM, strong understanding of APAC, infrastructure person
- Someone from video streaming project (maybe) - to lead the setup, training, documentation, packaging, etc. of the video setup in person
Remote
- Yaakov Nemoy - FUDCon Live organizer
- Someone from FUDCon India team
- Someone from FUDCon LATAM team
Either in person or remote
- Justin O'Brien
- Someone from video streaming project (maybe)
- Someone from RIT (there is interest in hosting a future FUDCon at this location)
Planning Prerequisites
See the How to organize a FAD list; you can keep your to-do list here.
Completed work item- Work out budget
- Decide on Dates and Location
- Arrange Facilities
- List Resources
- Be Somewhat Structured
- Arrange Lodging
- Arrange Refreshments
- Arrange a Social Event
- Negotiate airline discount
- Verify network infrastructure exists and is up to the task
- Another action item
Logistics
Transport
As we get closer to the date, details will go here (airport pickups, rental cars, etc).
- Mel Chua is driving from RDU to BOS after the FAD and can drop people off along the way back (I am arriving a week early, so I can't take people on the way down).
Food
As we get closer to the date, details will go here.
Budget
Travel
| Contributor | Carrier | Depart | Arrive | Depart | Arrive | Cost | Status |
|---|---|---|---|---|---|---|---|
| Clint Savage | Delta | 01/28/2010 1:50pm MST | 01/28/2010 9:45pm EST | 01/31/2010 6:00pm EST | 01/31/2010 11:41pm MST | $290.80 | Purchased |
| User:Jstanley | AA | AA 4423, JFK-RDU 01/28/2010 7:30EST | 01/28/2010 09:30EST | AA 4537, RDU-JFK 01/31/2010 06:05PM | 01/31/2010 7:55PM EST | $164.40 | Purchased |
| Dennis Gilmore | AA | AA 4268, PIA-ORD 01/28/2010 10:00 CST | AA 454, ORD-RDU 01/28/2010 5:20 pm EST | AA 2091, RDU-ORD 01/31/2010 06:05PM EST | AA 4368 ORD-PIA 01/31/2010 10:25PM CST | $290.80 | Purchased |
| Name | Carrier | Travel to FAD, departure | Travel to FAD, arrival | Travel from FAD, departure | Travel from FAD, arrival | Ticket cost | |
| Total to date: | $746.00 |
Housing
Hotel rooms in Raleigh can be had for $60/night (or less) for a double. We'll book rooms as a group, so don't make your reservations yet.
| Roommate 1 | Roommate 2 | Check-in | Check-out | Nights | Cost | Status |
|---|---|---|---|---|---|---|
| Clint Savage | Paul W. Frields | Thu 2010-01-28 | Sun 2010-01-31 | 3 | $180 | pending |
| Mel Chua | Dennis Gilmore | Thursday (Mel arriving early, Dennis arriving late) | Dennis - Sunday, Mel - Sunday or Monday | 4 | $240 | pending |
| Roommate 1 | Roommate 2 | Check-in | Check-out | Nights | Cost | Status |
Other items
- Would like to be able to buy everyone dinner at least one night of the FAD, depending on where we eat, maybe $25 x number-of-participants? (Lunch at Ole Time would be substantially less than this, for a ridiculous amount of great food.)
- Space - $0, using RH office
- Supplies - do we need anything?
- Others?
Total budget: $A+B+C+D