This is the main page for the 2010 Events FAD, which is a FAD focused on tools, infrastructure, and materials for Fedora events, with a focus on FUDCons (though much of the work will likely be reusable for FADs themselves).
Status
Discussion and coordination are happening on the fudcon-planning list, but this wiki page is the canonical reference to the status of this event's planning.
Meetings
In #fudcon-planning.
- 1700-1800 UTC (noon-1pm EST) on Mondays
- 2100-2200 UTC (4-5pm EST) on Thursdays (our old FUDCon organizers
meeting time)
There are 6 planning meetings: March 11, 14, 18, 21, 25 and 28.
The agenda for each, until further notice, will be:
- proposal/budget approval
- FAD agenda-setting and logistics arrangement
- prepwork to gear up for things specified in #2 and funded by #1.
Schedule
Thursday January 28
Most folks will be arriving on this day. Nothing formal scheduled, though we'll make sure that people have the opportunity to coordinate arrival times and travel to the hotel.
Friday January 29 - Sunday January 31
We will be meeting in the Augusta National conference room on the 5th floor of Red Hat's Venture III building. Since you need badge access, we should all meet in the lobby of the building at 9:30 AM each day.
Friday January 29
9:30 AM -- Start.
1:00 PM -- Lunch will be delivered.
Proposed social event -- Avatar on the IMAX 3-D screen.
Saturday January 30
9:30 AM -- Start.
1:00 PM -- Lunch will be delivered.
Proposed social event -- Any ideas???
Sunday January 31
9:30 AM -- Start.
1:00 PM -- Lunch will be figured out, depending how many people are still at the FAD.
Afternoon -- Unscheduled, so that we have flexibility for final wrap-up activities.
Attendees
| # | FAS Name & Full Name |
in-person or remote? |
|---|---|---|
| 1 | Mel Chua | in-person |
| 2 | Steven Parrish | in-person? Need travel details. |
| 3 | Jon Stanley | in-person |
| 4 | David Nalley | in-person |
| 5 | Yaakov M. Nemoy | remote |
| 6 | Max Spevack | in-person |
| 7 | Clint Savage | in-person |
| 8 | Chris Tyler | in-person |
| 9 | Justin O'Brien | remote |
| 10 | Paul W. Frields | in-person |
| 11 | Dennis Gilmore | in-person |
| 12 | Andrew Ross | remote |
| 13 | Thanh Ha | remote |
A note on remote participation
This FAD is specifically designed to be a combined in-person/online event, echoing the FUDCon/FUDCon Live arrangement in real FUDCons so we can more effectively test the deliverables we are producing. Remote participation is crucial to the success of this FAD.
TODO
- Mel -- get the attendee list finalized by January 17th, and any remaining travel purchased.
- Mel -- find out the subset of attendees who need a hotel room, and ask them to pair up with roommates. Max's credit card can/will pay the bills.
- Max -- sort out meals and social activities.
- In a planning meeting -- break the goals list down into sessions and slot those sessions into the different days that are available, and the collaboration tools that we're going to use and the specific deliverables that we want to achieve.
- Mel -- Figure out what the actual plan for remote participation is.
- ??? -- Sort out transporation.
- Max & Mel -- file expense reports.
Logistics & budget
Transportation
As we get closer to the date, details will go here (airport pickups, rental cars, etc).
- Mel Chua is driving from RDU to BOS after the FAD and can drop people off along the way back (I am arriving a week early, so I can't take people on the way down).
Travel
| Contributor | Carrier | Depart | Arrive | Depart | Arrive | Cost | Status |
|---|---|---|---|---|---|---|---|
| Mel Chua | The Melmobile | Will be in town from 1/24 for other business | 1/24 | Sunday | Sunday | $0 | no action needed, just noting here |
| Clint Savage | Delta | 01/28/2010 1:50pm MST | 01/28/2010 9:45pm EST | 01/31/2010 6:00pm EST | 01/31/2010 11:41pm MST | $290.80 | Purchased |
| User:Jstanley | AA | AA 4423, JFK-RDU 01/28/2010 7:30EST | 01/28/2010 09:30EST | AA 4537, RDU-JFK 01/31/2010 06:05PM | 01/31/2010 7:55PM EST | $164.40 | Purchased |
| Dennis Gilmore | AA | AA 4268, PIA-ORD 01/28/2010 10:00 CST | AA 454, ORD-RDU 01/28/2010 5:20 pm EST | AA 2091, RDU-ORD 01/31/2010 06:05PM EST | AA 4368 ORD-PIA 01/31/2010 10:25PM CST | $290.80 | Purchased |
| Paul Frields | The FPL-mobile | Thursday | Thursday | Sunday | Sunday | $50 for gas | APPROVED |
| Chris Tyler | Delta | Delta 6498 YYZ-JFK 11:50am | Delta 5482 JFK-RDU 4:35pm | Delta 6580 RDU-JFK 5:00pm | Delta 6763 JFK-YYZ 10:00pm | $489.70 | PURCHASED |
| Total to date: | $1285.70 | ||||||
| Name | Carrier | Travel to FAD, departure | Travel to FAD, arrival | Travel from FAD, departure | Travel from FAD, arrival | Ticket cost |
Lodging
Hotel rooms in Raleigh can be had for $60/night (or less) for a double. We'll book rooms as a group, so don't make your reservations yet.
| Roommate 1 | Roommate 2 | Check-in | Check-out | Nights | Cost | Status |
|---|---|---|---|---|---|---|
| Clint Savage | Paul W. Frields | Thu 2010-01-28 | Sun 2010-01-31 | 3 | $180 | approved |
| Mel Chua | Dennis Gilmore | Thursday | Sunday | 3 | $180 | approved |
| Chris Tyler | David Nalley? | Thursday | Sunday | 3 | $180 | pending |
| Jon Stanley | Steven Parrish? | Thursday | Sunday | 3 | $180 | pending |
| Roommate 1 | Roommate 2 | Check-in | Check-out | Nights | Cost | Status |
| Total to date: | 12 | $720 |
Total budget so far
- Original budget -- $3,000
- Travel commitments -- $1285.70
- Lodging commitments -- $840.00
- Remaining funds -- $874.30
Purpose and goals
A FUDCon whose planning starts after March 2011 should be able to be executed without planning assistance from CommArch/Fedora Engineering beyond the initial approval of the FUDCon, the writing of checks, and participating as ordinary attendees/volunteers.
Primary goals
- Timeline for planning future FUDCons
- An annual cycle/calendar of which regional FUDCon happens during which quarter (i.e. NA FUDCon in Q3, LATAM FUDCon in Q4, or whatever the arrangement ends up being)
- A list of FUDCons targeted for planning from now through March 2011
- A revised and expanded edition of https://fedoraproject.org/wiki/FUDCon/Organization prepared for the organizers of the next FUDCon in the planning queue
- Consider the "we broke Barcamp" bug from FUDCon Toronto - how do we scale up with registration and session scheduling? (non-software - the Secondary item is software.)
- Define who is needed from RH and the community (who as in what groups, infrastructure, QA, FE, etc. ) to make a successful event
- Create a location bid process, including a minimum standard for the type of facility needed to host the event. (ie. number and size of rooms, A/V, location in regards to food & transportation)
- A clearly defined sponsorship timeline, publication process, and selection process for assigning travel funding to community members who need it, and an accounting system to support it.
- HOWTO on User Track sessions for FUDCon
- Possible expansion to be more family-friendly?
- A recording / remote participation solution (FUDCon Live) This is the major project/piece of development work that will be undertaken during the FAD; development may not be complete, but a usable solution should be out, with a roadmap for future improvement.
Secondary goals
- A scaleable event registration and session scheduling solution (software - the Primary item is non-software.)
- A repository of FUDCon templates and materials (letters, posters, etc) with instructions for customization
- A FUDCon effectiveness feedback survey that can be used to chart our improvement over time