FAD at SELF 2011

This is the main page for a FAD at Southeast LinuxFest 2011, which is a FAD focused on FUDCon Finance and Location selection processes.

Purpose

Our purpose is to have a Finance/FUDCon process FAD with the following primary goals:

1. • Define a clear process for purchasing FUDCon subsidy travel -- who is responsible, how long it should take, how things are tracked between spreadsheet (with estimates) to tickets for purchase (with final cost) to the end point of the expense report filed by a RHT person who has paid for the ticket.
   • Define a clear process for tracking overall budget for FUDCon.
   • Define a clear process for how the community should choose a FUDCon location when more than one location is proposed. This should be sent back to the fudcon-planning list for further review/approval by folks not able to attend the FAD. What should the criteria be, how should they be weighted, if at all, etc.?

In addition, we will attempt to complete the following secondary goals as time allows:

1. • Define a clear set of tickets, grouped by FUDCon planning milestones, which should be created. (Or at least define what milestones should always be added to trac, and document the list somewhere.)
   • Discuss any FUDCon Blacksburg related planning that we'd like to address after Ben arrives.
   • Any other non-FUDCon Finance items that we can take care of during that time would be awesome as well.

Planning Prerequisites

See the How to organize a FAD list; you can keep your to-do list here.

• Work out budget
• Decide on Dates and Location done
• Arrange Facilities done
• List Resources
• Arrange LodgingAll FAD attendees thus far are staying onsite at conference hotel
• Arrange RefreshmentsWill do lunch/snacks onsite

Plan

1. Spartanburg, SC, at [http://www.southeastlinuxfest.org SouthEast LinuxFest
2. Friday, June 10, 2011:
3. Meet in our yet-to-be-named, but already reserved, FAD room.
   • Discuss list of items to be tackled - Robyn will lead
   • FUDCon Subsidy Process wiki page, + templates for usage
   • FUDCon Budget Process wiki page, + templates for usage
   • FUDCon location decisions - Guidance wiki page for Ambassador or FAMSCo recommendations.
   • We will break for lunch, or order some snacks in from the restaurant.
4. Important skills (one or more)
   • Know how to use a wiki!
   • Be interested in some of our finance-related or fudcon-related processes
5. Personnel (people who might fit the bill)
   • pfrields
   • Robyn Bergeron
   • MaxSpevack
   • Jared Smith
   • Name (location, role) Confirmed? (Y/N)
   • others?
6. Other considerations
   • Both Paul Frields and Jared Smith will be speaking during the afternoon.
   • Ben Williams will be arriving in the afternoon.

Logistics

Snacks/Beverages/Lunch We will be in one of the available rooms at SELF throughout the day. We can either have food brought into the room, or alternately we can break for lunch in one of the hotel eating areas.

Budget

Cost for this FAD is likely to be very low, since we have a number of folks attending who are already sponsored to attend SELF. However, if someone has not yet been sponsored to attend SELF, and would like to participate in the FAD, they can put their name below for consideration for travel sponsorship.

Contributor	Dept	Arrv	Dept	Arrv	Cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost
Name	Travel to FAD, departure	Travel to FAD, arrival	Travel from FAD, departure	Travel from FAD, arrival	Ticket cost

1. Travel: $A for airfare, bus, train, etc. funding needed to get attendees to the FAD
2. Housing: $B for hotel, etc. needed to have attendees sleep during the FAD
   • link to hotel room booking website, if applicable
3. Space: $C for renting space to hack in, if applicable
   • address and travel details for the space
4. Supplies: $D for anything else you may need
   • item
   • item
   • item

Total budget: $A+B+C+D