From Fedora Project Wiki
FUDCon KL 2012 Todo List
Meetings
We will be having physical meetings every week. If you are a volunteer, please do your best to attend each meeting. We need as much help as possible and we have limited budget, so we will wipe out freeloaders.
Volunteers are entitled with priority on swags and tshirt. So, please make yourselves useful :)
Schedule and Datelines
| Dateline | Description | People responsible | Notes |
|---|---|---|---|
| 6th March 2012, 6:30pm @ APIIT | 1st physical meeting with volunteers | Izhar & MavJS to organize, everyone else to attend | |
| 13th March 2012, 6:30pm | Physical meeting | Everyone | |
| 20th March 2012 | Venue confirmation dateline | ||
| 20th March 2012, 6:30pm | Physical meeting | Everyone | |
| 20th March 2012 | Website should be up by now | ||
| 24th March 2012 | Tshirt and swags design dateline. Design need to be done by this date for sending for production | ||
| 27th March 2012, 6:30pm | Physical meeting | Everyone | |
| 3rd April 2012, 6:30pm | Physical meeting | Everyone | |
| 10th April 2012, 6:30pm | Physical meeting | Everyone | |
| 14th April 2012 | FOODCon venue and plan confirmation dateline | Jipang_menjerit/Luf_kin | |
| 17th April 2012, 6:30pm | Physical meeting | Everyone | |
| 24th April 2012, 6:30pm | Physical meeting | Everyone | |
| 28th April 2012 | Banner design dateline. Banners should be submitted for printing soon after this date | ||
| 1st May 2012, 6:30pm | Physical meeting | Everyone | |
| 8th May 2012 | Swags/Tshirt/Banner delivery dateline | Setting this early to reduce stress :) | |
| 8th May 2012, 6:30pm | Physical meeting | Everyone | |
| 8th May 2012 | Guidebook design dateline. Guidebook will be printed afterwards | ||
| 15th May 2012, 6:30pm | Physical meeting | Everyone | |
| 18-20th May 2012 | Event starts!!!! | Everyone!!! |
Meeting Agendas
6th March 2012
- Introduce volunteers
- Assign volunteers to primary groups
- Logistics
- Ushers
- Tech support
- Promotion & Publication
- Designs
- Social media promotion
- Liason with Fedora Design Team
- Food & Beverages
- FOODCon
- Hospitality
- Deal with international attendees related matters
- Attendee pickups
- Emergency response
- Medical
- Logistics
- Some requirements volunteers must follow - to be mentioned by Maverick
- Subscribe to mailing lists (fedora-my & fudcon-planning)
- IRC channel (#fedora-my) - notes: How-To IRC - Full Circle Magazine
- Work out a clear initial todo list
Minutes
TBD
FUDCon guidebook handout
Things to be inside:
- Event map
- Location bio
- Food places
- Schedule
- Foreword from team
- Contact info
- Organizers
- Emergency contacts
- Guide to activate daily internet for local 3G providers
- Guide to find free wifi
Todo List based on individual
For: Maverick
- get confirmation of exact location before every meeting
- get technical staffs' mailing list for event announcements
- get UCTI student mailing list for event promotion
- get contact for marketing department from APIIT for event promotion
- get ahold of UCTI Facebook page owner
- get more volunteers
- get ~1-2 rep from Student ARC
- try recruiting from Software Architect SIG
For: KageSenshi
- get b&w of venue confirmation from gurdip
- setup site
- do event announcement once stuff confirmed
- promote! promote! promote!